MINISTRY OF AGRICULTURE AND - PDF document

1 1 MINISTRY OF AGRICULTURE AND
1 MINISTRY OF AGRICULTURE AND WATER RESOURCES CABINETEXECUTIVE SECRETARIAT OF THE NATIONAL FOOD SECURITY COUNCIL BURKINA FASO Unity ProgressJusticecemb2016 Operations Plan for the Support of Populations Affected by Drought 2 Table of contentsAbbreviationsSECTION 1: GENERAL INFORMATION1.1.DESCRIBE THE STATUS OF THE COUNTRY IN TERMS OF RISKS1.2.BRIEFLY DESCRIBE THE PURPOSE OF THIS OPERATIONS PLANSECTION 2: COUNTRY DROUGHT PROFILE2.1DESCRIBE THE GENERAL GEOGRAPHICAL DISTRIBUTION OF DROUGHTS2.2DESCRIBE THE GENERAL RAINFALL FEATURES OF THE COUNTRY2.3INSERT THE SEASONAL AGRICULTURE CALENDAR2.4HISTORICAL DROUGHT DESCRIPTION2.5HISTORICAL OF IMPACT OF DROUGHT (IN TERMS OF NUMBER OF AFFECTED INDIVIDUALS/CATTLE)2.6HISTORICAL DROUGHT RESPONSES2.7 DISCUSSION OF THE HISTORICAL FLOOD CONDITIONS, VULNERABLE POPULATIONS AND RESPONSESSECTION 3: INSTITUTIONAL ARRANGEMENTS3.1EXISTING NATIONAL POLICIES OR LEGISLATION3.2EXISTING ASSESSMENT PROCESSES3.3CONTINGENCY PLANNING PROCEDURES FOR DROUGHT3.4DROUGHT RESPONSE COORDINATION MECHANISM3.5PROPOSED FINANCIAL ARRANGEMENTS AND COORDINATION OF ARC PAYOUTSECTION 4: RISK TRANSFER PARAMETERSSECTION 5: SCENARIO DEFINITION AND GEOGRAPHIC COVERAGE5.1THE DROUGHT MODEL SCENARIOSSECTION 6: INTERVENTION DETAILSFIRST INTERVENTION (from Table 8)SECOND INTERVENTION (from Table 8)THIRD INTERVENTION (from Table 8)SECTION7: MONITORING & EVALUATION FRAMEWORK AND PLANSECTION 8: PROGRAM RISKS AND ASSUMPTIONSSECTION 9: DEFINITION OF STANDARD OPERATING PROCEDURESAnnex 1: Supporting documentsAnnex 2: Budget (in USD)Annex 3: Estimate of the costsof providing support for vulnerable

2 populations 3 4 breviatio
populations 3 4 breviationsARC:African Risk CapacityARV:Africa RiskView softwareBRC:Burkinabé Red CrossCILSS:Permanent InterState Committee for Drought Control in the SahelCNSA:National Food Security Council (Conseil National de Sécurité Alimentaire)CONASUR:National Emergency Aid and Rehabilitation Council (Conseil National de secours d’Urgence et de Réhabilitation)EFSA:Evaluation of Food Security in Emergency Situations (Évaluation de la Sécurité alimentaire en Situation d’Urgence)EPA:Continuous Agricultural SurveyEWS:Early Warning System (or SAP)GTP:Country Working Group (Groupe de Travail Pays)HEA:Household Economy analysisMAM:Moderate Acute MalnutritionND:Nutrition DirectorateNGO:Governmental OrganisationPNDEL:National Policy on Sustainable Livestock Development (Politique Nationale de Développement Durable de l’Élevage)PNOCSUR:National Plan for Organisation and Coordination of Emergency Aid and Rehabilitation (Plan National d’Organisation et de Coordination des Secours d’Urgence et de Réhabilitation)PNSAN:National Food and Nutritional Security Policy (Politique Nationale de Sécurité Alimentaire et nutritionnelle)CNSA:Executive Secretariat of the National Food Security Council (Secrétariat Exécutif du Conseil National de Sécurité Alimentaire)SONAGESS:National Security Reserve (or Stock) Management Company (Société nationale de Gestion desStocks de Sécurité)WFP:World Food Programme 5 SECTION 1: GENERAL INFORMATION Name of Country: Burkina Faso Legal Representative MADAME OUEDRAOGO BORN AKOTIONGA BENEDICTA Executive Secretary of the CNSA, ARC Gen

3 eral Supervisor in Burkina Faso beneako@
eral Supervisor in Burkina Faso beneako@live.fr Tel +226 70 28 69 68 Contact Persons for Country Operations Plan Léopold NANEMA Head of Institutional Governance Departmentof the SECNSA: leonanema@yahoo.com Tel +226 70 27 34 22 Sitégnè HIEN ARC National Coordinator. hiensitgne@yahoo.fr / Tel +226 78 85 45 60 Provide a brief overview of ARC, parametric weather insurance, riskof drought, and the purpose of the operation planDESCRIBE THE STATUS OF THE COUNTRY IN TERMS OF RISKS In Burkina Faso, as in many other African countries, agriculture is particularly susceptible to natural disasters such as dro ught, low rainfall, floods, locust infestations and other challenges (FARMAF, 2012. The recent food crises due to poor agricultural production because oflow rainfall highlighted the extent to which Burkina Faso is exposed to drought. Burkina Faso experiences localised or generalised droughts that affect large regions and threaten the lives of thousands of people as well as livestock, thus exacerbating food insecurity. Drought, which frequently coexists with other vulnerability factors, results in significant cereal shortages and these in turn lead to a poor state of nutrition and health in the affected population. Similarly, italso causesserious shortages of pasturage which has severe consequences on animal health Faced with this situation, Burkina Faso is making increased efforts and is giving much thought to finding permanent solutionsFor example, it hasdevelop a national food and nutritional security policy, and since 2012, has been developing and implementing a support plan for vulnerable populations and

4 livestock faced with food insecurity whi
livestock faced with food insecurity which is very often linked to a shortfall in agricultural production because ofdrought. However, the mobilisation of financial resources is often too slow and causes delays, thus preventing timely interventions on the ground. In this context,Burkina Faso has joined the ARC initiative which will provide prompt access to resources quickly and efficiently implement projects for the benefit of the affected populations in the case of natural disasters such as drought . 6 The African Risk Capacity (ARC) is a s pecialised a gency of the African Union which seeks to improve current res ponse times and protection mechanisms to assist populations vulnerable to food insecurity, and to strengthen the disaster risk management capacity of countries that subscribe to it. Based on the principle of African solidarity to ensure efficient financialmanagement of climate risk, the purpose of ARC is to allow African Governments to make substantial savings in emergency aid funds and reduce the cost of interventions by pooling climate risk across the African continent. Thus, in the case of drought, countries participating in ARC would benefit from drought insurance cover allowing them to provide rapid assistance to affected populations. Burkina Faso, which is a Sahel country subject to a high level of climate risk, and drought hasdecided to participate in this African Union initiative by signing a Memorandum of Understanding with ARC on 4 April 2012 and an extension of this Memorandum in April 2014 The preparticipation process in ARC can be broken down into four main stages Customisation of

5 the Africa RiskViewsoftware parameters
the Africa RiskViewsoftware parameters Analysis and monitoring of food insecurity caused by drought Operational planning Determining the risk transfer parameters Thematic groups corresponding to these various stages have been established in Burkina Faso. These teams are assisted by the ARC regional technical team and by the National Coordinating Body BRIEFLYESCRIBE THE PURPOSE OF THIS OPERATIONS PLAN The drafting of the current operational plan is aimed at providing rapid and efficient interventions to vulnerable populations in the event of drought and at obtaining payout from ARC. The operational plan describes the activities to be carried out when payment is made by ARC, how these activities will be implemented as well as themechanisms for managing any funds that may be obtained from ARC. 7 SECTION 2: COUNTRY DROUGHT PROFILE Describe the general pattern of rainfall and seasonal calendarDESCRIBE THE GENERAL GEOGRAPHICAL DISTRIBUTION OF DROUGHTS Complete columns AC, list ALL regions and districts in the country and indicate which of these areas have been prone to drought in the last 10 years. For those zones,prone to drought, complete columns D and E by listing the top three crops by area planted and any other economically important livelihood activities (e.g. pastoralism, fisheries, etc.) in each areaPlease add more rows to the table as needed to ensure you list all regions and districtsTable Drought distribution # A. Re gions (administrative level 1) REGION C. Drought prone zones (Yes/No) D. Top 3 crops vulnerable to droughts (only in drought prone zones) E. List other important livelihood

6 s (e.g. pastoralism, fisheries, etc.) O
s (e.g. pastoralism, fisheries, etc.) Only in droughtprone zones) 1 BOUCLE DU MOUHOUN Yes Sorgh um - mil let - ma ize Livestock farming - market gardening - small business - wage earning farm workers - handicraft 2 CASCADES Yes Ma ize - yam - market garden crops Livestock farming - small business - wage earning farm workers handicraft 3 CENTRE (Centre) Yes Sorghum - millet - maize Livestock farming - market gardening - small business - 4 CENTRE - EST (CentreEast) Yes Sorghum - millet - maize Livestock farming - market gardening - small business - wage earning farm workers - handicraft 5 CENTRE NORD (CentreNorth) Yes Sorghum - millet - maize Livestock farming - market gardening - small business - wage earning farm workers - handicraft 6 CENTRE OUEST (Centre - West) Yes Sorghum - millet - maize Livestock farming - small business - wage earning farm workers - handicraft 7 CENTRE SUD (CentreSouth) Yes Sorghum - millet - maize Livestock farming - market gardening - small business - handicraft 8 EST (East) Yes Sorghum - millet - maize Livestock farming - market gardening - small business - wage earning farm workers - handicraft 8 9 HAUTS BASSINS (Upper basins) Yes Ma ize - market garden crops - yam Livestock farming - market gardening - small business - wage earning farm workers - handicraft 10 NORD Yes Sorghum - millet - maize Livestock farming - market gardening - small business - wage earning farm workers 11 PLATEAU CENT

7 RAL (Centre Plateau) Yes Sorghum - mi
RAL (Centre Plateau) Yes Sorghum - millet - maize Livestock farming - market gardening - small business - 12 SAHEL Yes Sorghum - millet - maize Livestock farming - small business - handicraft 13 SUD - OUEST (South - East) No - - DESCRIBE THE GENERAL RAINFALL FEATURES OF THE COUNTRY Burkina Faso has a SudanoSahelian type tropical climate, characterised by wide rainfall variations from an average of 350 mm in the north to more than 1000 mm in the southwest. There are two very contrasting seasons in Burkina Faso: the rainy season with rainfall of between 300 mm and 1200 mm and the dry season during which the ‘Harmattan’, a hot, dry and dusty wind, blows in from the Sahara. The rainy season last about 3 to 4 months and generally occurs between April and October. However, the critical period for a good agricultural season is July, August and September (peak period). It must also be emphasised that the duration of the rainy season varies from areato area where different types of livelihood are practised. The rainy season is relatively shorter in the north of the country. Burkina Faso has three climate zones a Sahelian zone to the north: less than 600 mm of rainfall per year and wide temperature variations (15 to 45 degrees); a SudanoSahelian zone between the 11°3’ and 13°5’ latitudes north. This is an intermediate zone as far as rainfall and temperature ar concerned; a SudanoGuinean zone in the south of the country: more than 900 mm of rainfall per year and relatively low average temperatures 9 INSERT THE SEASONAL AGRICULTURE CALENDAR Insert

8 pictorial version of your country’
pictorial version of your country’s seasonal calendar (e.g. FEWSNET or others). If possible, include major agricultural activitiestimeframe and major regular surveys and assessments as well asmajor meetings/gatherings/workshops related to agricultural activities and drought and timeframe. Make sure to cite your sourceIn Burkina Faso, the seasonal calendar analysis is more relevant when made on the basis of the agroecological zone. In fact, 9 livelihood areas were identified with 9 seasonal calendarsThe overall seasonal calendar of the country is as follows: KEY : Sahelian climateSudanoSahelian climateSudanic climate BURKINA FASO DIRECTORA T E FOR METEOROLOGY CLIMATIC ZONES ACROSS BURKINA FASO (1971 – 2000) LIVELIHOOD ZONES IN BURKINA FASO South, tubers and cerealsSouthwest, fruit, cotton and cerealsWest, cotton and cerealsWest, cereals and remittancesCentral plateau, cereals and market gardeningOuagadougou periurbanNorth and east, livestock and cerealsNorth, transhumant pastoralism and milletSoutheast, cereals, livestock, forest andfauna Provincial capital RegionProvinceState boundariesNational road 10 Figure: Seasonal Calendar Source: Fews Net In addition, the two tables below indicate successively the seasonal calendar of an area in the north of the country and of one in the south of the country: January 2012 February March April May June July August September

9 October Nov
October November December January 2013 Off - season Harvest Land preparation Marketing of cotton (picking/removal and payment) Lean (or Hunger) season 1 st tranche of cereals sales at social (reduced) price Migration of transhumant pastoralism Dry Season Rainy Season Preparation of off - season crops Beginning of the Holy Month of Ramadan Arrival of displaced Malians Cereal Harvest Migration of transhumant pastoralism Tabaski ( Eid al - Adha or Festival of the sacrifice) Cotton harvesting and removal 2 nd tranche of cereals sales at social (reduced) price in “Boutiques témoins” (shops selling state subsidised foodstuff) 11 Seasonal calendar of an area in the North of the country Foodstuff sources / - generating activity Oct.09 Nov.09 Dec.09 Jan.10 Feb.10 March.10 April.10 May.10 Jun.10 Jul.10 Aug. 10 Sept. 10 Rainy Season Agriculture Millet Harvest Land preparation (LP) Sowing Growing Sorghum Harvest Land preparation Sowing Growing Cowpea Harvest Sale Land preparation Sowing Growing Growing Harvest Groundnut Harvest Sale LP Sowing Growing Maize Harvest Land preparation Sowing Growing Harvest Rainfed rice Growing Harvest Land preparation Sowing Growing Off - season rice LP Sowing Growing Harvest Market gardening Harvest Stock (or Livestock) Farming Cattle

10 50; Milk production
50; Milk production Sheep/goats – Milk production Migration of animals (specify) Departure Return Cattle feed/inputs purchase Cattle purchase/sale (specify) Sale Purchase Livestock diseases Cattle diseases Forest exploitation Gathering Leaves, fruit and wood Other Local daily work - agricultural Local daily work - other Handicraft (manufacture, sale…) Human exodus/migration Lean (or Hunger) month Debt/loans and repayments Repayment Loans Malaria and other human diseases Other diseases Malaria Food purchasing Peak Festivals, social events, etc. 12 Seasonal calendar of an area in the South of the country Foodstuff sources /generating activity November December January February March April May June July August September October Rainy Season Agriculture Millet Harvest (H) LP Sowing Growing H Sorghum Harvest LP Sowing Growing H Cowpea Sale LP Sowing Growing Harvest Groundnut Harvest Sale LP Sowing Growing Harvest Maize Harvest LP Sowing Growing Harvest Rainfed rice Growing Harvest LP Sowing Growing Cotton Growing Harvest Sale Land prepar

11 ation Sowing Growing Yam Sale
ation Sowing Growing Yam Sale LP Sowing Growing Harvest Stock (or Livestock) Farming Cattle – Milk production Migration of animals (specify) Departure Return Livestock diseases Cattle diseases Cattle feed/inputs purchase Cattle sale Cattle sale Forest exploitation Gathering Nitta seeds, tamarind pods and shea nuts Other Local daily work - agricultural Local daily work - other Handicraft Human exodus/migration Lean (or Hunger) month Debt/loans and repayments Repayment Loans Malaria and other human diseases Malaria Food purchasing Peak Rainfall (mm) Nov. Dec. Jan. Feb. Mar. Apr. May Jun. Jul. Aug. Sept. Oct. 250 20015010050 0 COALLA 2009 13 Festivals, social events, etc. HISTORICAL DROUGHT DESCRIPTIONDescribe the general country drought conditions for the past 10 years (20042013). Please refer to the work performed by the ARV Customization TWG in generating a consensus list of past drought events. If possible, list k

12 ey regions/provinces impacted by the dro
ey regions/provinces impacted by the drought and add references to any other supporting evidence, if available, to describe the food security condition around the drought event [e.g. a severity classification scheme used by your food security Early Warning processes such as from ARV or IPC Integrated Food Security Phase Classification)].Table: Historical Drought Conditions Year Key regions/provinces impacted Source of drought information Was drought officially declared following the rainfall deficit? (Yes/No) Briefly describe the impact on the food security and livelihood conditions 2004/2005 M oderate drought: Sahel, Nord (North),CentreNord (CentreNorth), Centre, Centre Ouest (Centre - West) Monitoring report of the season by the mechanismEWSTWGPartnersvalidated by the CPSA (Food Security Yes - Loss of livelihoods (cattle, stock, low income …) Lack of dryseason production opportunitiesExacerbation of child malnutrition Massive displacement of populations to urban centres Rainfall (mm) Nov. Dec. Jan. Feb. Mar. Apr. May Jun. Jul. Aug. Sept. Oct. 30025020015010050 Gaoua 2011 14 Forecasting Committee) - Food price increase - Cattle t ranshumance 2005/2006 Localized pockets of drought Monitoring report of the season by the mechanism (EWSTWGPartners) validated by the CPSA No - Lack of dry - season production opportun

13 ities Food price increaseEarly transhu
ities Food price increaseEarly transhumance tograzing areas 2007/2008 Large - scale drought impacting most of the country Monitoring report of the season by the mechanism (EWSTWGPartners) validated by the CPSA No - Lack of dry - season production opportunities Food price increaseEarly transhumance to the grazing areasPrice increase - high prevalence of malnutrition in children 2008/2009 Moderate drought Monitoring report of the season by the mechanism (EWSTWGPartners) validated by the CPSA No - Lack of dry - season production opportunities Food price increaseEarly transhumance to the grazing areas 2011/2012 Large - scale drought Monitoring report of the season by the mechanism (EWSTWGPartners) validated by the CPSA Yes - Loss of livelihoods (cattle, stock, low income …) Lack of dryseason production opportunitiesExacerbation of child malnutritionMassive displacement of populations to urban centresFood price increase - Cattle transhumance 15 HISTORICAL OF IMPACT OF DROUGHT IN TERMS OF NUMBER OF AFFECTED INDIVIDUALS/CATTLEDescribe the impact of drought in your country in the past 10 years in terms of number of individuals/households requiring assistance. At a minimum,complete row A, which shows the number of affected as defined by the ARV output. If there are other official sources of vulnerability numbers for historical years, please list in rows B and C, making sure to include the source name.Include additional graphs, charts, and statistics where appropriateTableHistorical Impact of Drought Impact of drought by data source Source Year

14 2003/2004 2004/2005 2005/2006 2
2003/2004 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010 2010/2011 2011/2012 2012/2013 2013/2014 2014/2015 2015/2016 A # of affected, as estimated by ARV ARV 997, 044 1,074, 441 308, 722 1,219, 064 344, 675 B # of affected, as determined by Continuous agricultural survey (EPA)] Continuous agricultural survey (EPA) 2 , 153 , 110 485 , 858 633 , 226 1 , 598 , 409 518 , 389 1 , 262 , 944 132 , 870 2 , 007 , 560 462 , 095 1 , 622 , 068 HISTORICAL DROUGHT RESPONSESDescribe the historical response to drought in your country in the past 10 years in terms of number of individuals/householdswho received assistance. Where possible, indicate the program activity (e.g. cash transfer, food assistance, etc.) and the source or implementing partner (e.g. WFP, Government, UNICEF, etc.). An example on how to complete this section is shown below:The table belowsummarises the responses to food and nutritional crisis following drought events in Burkina Faso over the past ten years. This summary is made in terms of the number of individuals/households who received assistance, according to the different types of activities that have been developed. This table also identifies the sources of information 16 Table: Response to drought Response to drought By activity and source Year 2003/2004 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010 2010/2011 2011/2012 2012/2013 2013/2014 2014/2015 D # of individuals assisted through free cereals distribution (the Government /SECNSA in the Annu

15 al responses report) - - - -
al responses report) - - - - - - - - 532,410 495,000 507,309 111,874 E # of individuals assisted through cereal sales at social(or reduced) price (SONAGESS) - - - - - - - - 1,376, 442,115 1,330, 438,431 F # of individuals assisted through cash transfer (Annual - - - - - - - - 1,926, 207,790 507,309 117,678 17 report ; SE - CNSA) G # of individuals (children)assisted through nutritional rehabilitation (Nutrition Directorate) - - - - - - - - 891,342 515,222 370,412 350,082 DISCUSSION OF THE HISTORICAL FLOOD CONDITIONS, VULNERABLE POPULATIONS AND RESPONSESPlease analyse and compare the data you provided in steps 2.5 to 2.6. If the figures do not match (for example, in step 2.5, you indicate a mild drought but in step 2.6 there is a large response or vice versa) provide an explanation. For example, perhaps response figures include other types of hazards… Data provided by step 2.5 and 2.6 are almost similar. However it happens that the response covers all dimensions of food security (not only those populations affected by drought), which often results in a slight increase in the number of aid recipients. 18 SECTION 3: INSTITUTIONAL ARRANGEMENTSDescribe the existing institutional arrangements in place to manage a drought response. The section can refer to other documents for more details, but these documents should be provided as annexes to the Operations Plan (OPEXISTING NATIONAL POLICIES OR LEGISLATIONDescribe any national policies and/or legislation related to a) drought; b) oth

16 er disaster risk management issues that
er disaster risk management issues that are currently in place Does existing national policy and legislation related to drought exist? If yes, please give more details Is there existing national policy and legislation related to other disaster risk management issues? If yes, please explain The “Plan national d’organisation et de coordination des secours d’urgence et de réhabilitation” (PNOCSUR or the National Plan for Organisation and Coordination of Emergency Aid and Rehabilitation), the “Plan national multirisque” (National Multi Risk Plan), the “Politique nationale de sécurité alimentaire et nutritionnelle” (PNSAN or National Food and Nutritional Security Policy), the Framework Law on preventing and managing risks, humanitarian crises and disasters The “Politique nationale de développement durable de l’élevage” (PNDEL or National Policy on Sustainable Livestock Development) and its action plan (PAPISE). EXISTING ASSESSMENT PROCESSESIn this section, describe how the drought needs assessment processes function. Name each assessment process that is conducted when drought occurs. Then describe the workflow around each of the processes you named separately. 3.2.1 How do existing early warning (EW) processes function? What information are produced regularly, how is the analysis, do partners have access to that information, how helpful is the EW in The EWS coordinates secto ral information systems. It collects, processes and analyses data in order to periodically furnish decision makers with information on the food and nutritional status of t

17 he country The following information i
he country The following information is produced regularly: food insecurity risks, the areas at risk of food insecurity, the vulnerability profile of populations and the number of people/households involved, the nutritional 19 detecting/mitigating drought and what are the major constraints status of children below five years of age, the supply, demand and price of animals per species and per category, the fat cover of animals, market supply and the price level of cereals. The data is analysed by crosschecking information on the basis of biophysical, socioeconomic and health and nutritional factors The information is widely available and therefore accessible to all State and nongovernment role players. Furthermore, partners participate in the collection, processing and analysis of data. Early warning allows to anticipate the actions required to alleviate the effects of the drought by determining the areas at risk of food and nutritional insecurity caused by the drought, by establishing the probable severity of the drought and by estimating the vulnerable population and their needs. However, one of the major constraints facing the EWS is the diverse nature of the different crises that make populations vulnerable. It is therefore not easy to estimate the population that will be impacted solely by drought These assessments take place every yearat the end of the agricultural season,in October and March of each year, thus feeding respectively intoforecastand final seasonresults. They are paid for out of the national budgetbut often with the assistance of development partners involved in the field of food

18 security . 3.2.2 When is a needs a
security . 3.2.2 When is a needs assessment likely to be conducted and what are the criteria used to make the decision 3.2.3 Do you conduct other preliminary surveys before conducting a need assessment (quick surveys, specific market, and nutritionalsurveys The needs assessment is carried out as soon as the harvest is over with the decision making criteria as follows: the number of people affected by the drought and the impact of the drought (level of agricultural production, cereal prices at market, health and feed status of animals, nutritional status of children below five years of age, supply, demand and price of animals, status of water points Before doing the needs assessment, numerous surveys are carried out. These are comprised of the Continuous Agricultural Survey (EPA), the Evaluation of Food Security in Emergency Situations (EFSA), and followup, analysis and evaluation investigations of the food and nutritional situation, the national nutritional survey (SMART), and the household economyapproach/analysis(HEA). These surveys and analyses are carried out before the forecast results of the agro - pastoral campaign are available . 20 3.2.4 What tools and methodologies are used to conduct the assessment The following tools are currently used to evaluate the food situation and related needs: the household economy approach/analysis (HEA), the rapid survey (EFSA), the Harmonised Framework (tool to estimate the vulnerable population in the CILSS sub region countries which include Burkina Faso), the SMART survey (national nutritional survey) and the continuous agricultural survey (EPA

19 3.2.5 What are the steps involved in
3.2.5 What are the steps involved in the needs assessment process? Please list them 1. Qualitative follow up of agro pasto r al campaign Identification of exposed areas Carrying outof permanent agriculturesurvey Analysing food supply and nutritional status using all the tools listed above; Estimating vulnerable populations; Needs assessmenton the vulnerability basis. 3.2.6 Who conducts the need assessment? Is the process consensual and does it include nongovernmental agencies (NGOs, UN agencies The needs assessment is carried out by the Early Warning System (EWS). The EWS hosted at Ministry of agriculture is supported by other specialised organisations within the national food security mechanism, the United Nations system and NGOs 3.2.7 What type of coordination occurs during the implementation of the needs assessment A transparent analysis of the food and nutritional situation at national level is carried out by the oordination nationale de l’information sur la sécurité alimentaire” (National Coordination of Information on Food Security) driven by the statistics directorate in the Ministry of Agriculture and Food Security through the EWS. This analysis is then validat ed at regional level (West Africa). In fact, a committee confirms the various analysis results at national level and the CILSS confirms the results of the various countries at regional level. The SECNSA, which is in charge of implementing the overall national food and nutritional security policy, organises a focus session during which all information relative to the food and nutritional situation is correlated and c

20 rosschecked so that a unanimous interpre
rosschecked so that a unanimous interpretation can be reached. Based on the analytical tools used for the food situation and an estimate of the number of people who would be affected, the various roleplayers agree on the number of people affected and the level of needs to be addressed. Missions are however organised upstream (joint food status monitoring and evaluation missions, rapid evaluation mission for people affected by a crisis and related needs) . 21 3.2.8 What is the timing around regular needs assessments Despite joint monitoring and evaluation missions on the food and nutritional status, which allow the analysis of the situation to be updated, a needs assessment is carried out twice yearly, namely in October and February. In emergency cases however, a rapid, once off assessment can be organised. This assessment gives anaccurate idea of the level and severity of the crisis, the populations affected and their location, the needs on the ground and the types of interventions that would be appropriate. It also helps to establish the profile and characteristics of affected individuals. These are all things that help to determine the targeting criteria on the ground . 3.2.9 How is the needs assessment paid for? An ordinary needs assessment is paid for out of the national budget. Rapid, once - off assessments carried out under em ergency conditions are paid either from the national budget or with the assistance of financial partners In the case of drought, ARC funds of up to 5 to 10% of the amount obtained can be used . CONTINGENCY PLANNING PROCEDURES FOR DROUGHT 3.3.1 Describ

21 e the existing contingency planning (CP
e the existing contingency planning (CP) procedures for drought The contingency planning procedures in case of drought are those defined in the National Emergency Aid and Recovery Organisation Plan which lists the following essential stages: Monitoring the course of the agropastoral season; Outcomes of the agro pastoral season and analysis of the food and nutritional status of the population; Identification of drought affected areas and drafting of vulnerability profiles; Estimate of the vuln erable human and animal populations and their needs (rapid needs assessment); Claim (or notification of loss) based on the extent of the situation; Drafting and implementing a crisis response plan (Support Plan for Populations Vulnerable to Food and Nutritional Insecurity); 7. Assessment of the implementation of the response plan . 22 3.3.2 How does the ARC OP fit within (link to) national and sub national contingency and operational planning processes and coordination mechanisms? The development of the ARC operational plan draws on the national support plan to vulnerable people in terms of both its content and the coordination of its actions. However,the coordination of the implementation of the ARC operational plan incorporates the national coordination from ARC, partners and the Burkina Faso Ministry of Finance. Thus, existing coordination and M&E mechanisms will be used to ensure a proper implementation of the ARC operational plan . 3.3.3 Please briefly describe how an ARC pay out might be used to supplement a potentially larger response. a) Describe what you would do with a payout of less th

22 an one (1) million USD b) Describe wha
an one (1) million USD b) Describe what you would do with a payout of five (5) million USD c) Describe what you might do with a payout of 30 million USD In view of the lengthy time period and slow procedures mobilising the physical and financial resources described in the “Plan national d’organisation et de coordination des secours d’urgence et de réhabilitation” (PNOCSUR or National Plan for Organisation and Coordination of Emergency Aid and Rehabilitation), a payment by ARC could be used immediately after the end of harvests to support vulnerable populations in order to prevent a worsening of the situation as a result of probable high demand driving price increases on the market ree food distribution actions will be organised to assist people who have lost almost all of their agricultural production Two types of interventions will be implemented, namely the distribution of free food and the cash transfer. In order to do this, 40% and 50% of the funding will be allocated to free food distribution and cash transfers respectively . The remaining 10% will be allocated to a needs evaluation, beneficiary targeting and monitoring/assessment c)Under this scenario, free food distribution, nutritional rehabilitation (treatment of moderate acute malnutrition) and cash transfers operations will be implemented. In this case, 40%, 25% and 30% will be allocated to the free food distribution, cash transfers and th e treatment of moderate acute malnutrition respectively. The remaining 5% will be used for the purposes of identification, beneficiary targeting and the monitoring/assessment

23 of actions undertaken 23 DROUG
of actions undertaken 23 DROUGHT RESPONSE COORDINATION MECHANISMHere explain what happens after the assessment mechanisms described in 3.2 have indicated a possible drought. Describe the drought response coordination mechanism. Make sure to indicate coordination between government and major nongovernment institutions and the coordination between the national and regional institutions Indicate whether institutions in charge of mitigating drought have office in drought prone regions? Describe in detail the regional linkages. The Executive Secretariat of the National Food Security Council) (SE - CNSA or “Secrétariat exécutif du Conseil national de sécurité alimentaire”) is tasked with coordinating, monitoring, assessing and generally supervising any interventions in terms of food and nutritional security. Th e Executive Secretariat is the body that implements and organises the national food security mechanism, i.e. the CNSA. The operational implementation of emergency aid is however carried out by the “Conseil national de secours d’urgence et de réhabilitation ” (CONASUR or National Emergency Aid and Rehabilitation Council). Nutritional rehabilitation falls under the Nutrition Directorate (ND). The storage and management of cereal/foodstuff reserves is the responsibility of the “Société nationale de gestion des stocks de sécurité” (SONAGESS or National Security Reserve Management Company). The various technical departments responsible for animal resources provide support for the protection and feeding of livestock. Information on the vulnerability pr

24 ofile of the population and on the evolu
ofile of the population and on the evolution of the food and nutritional situation is the responsibility of the information coordinating mechanism driven by the “Service d’alerte précoce” (EWS or Early Warning System) with the participation of various partners such as FEWS NET (Famine Early Warning Systems Network), FAO, WFP . All these interventions are implemented with the support of technical and financial partners. The “Comité technique du Conseil national de sécurité alimentaire” (CTCNSA or National Food Security Council Technical Committee) is a joint body managed by the State and its Partners and is the discussion and monitoring entity for all interventions carried out by the various roleplayers in the food and nutritional security mechanism. The National FoodSecurity Council (CNSA) and the National Emergency Aid and Rehabilitation Council (CONSASUR) have decentralised structures at regional,provincial and departmental (district/county) level. Similarly, SONAGESS has local shops(stores). The Nutrition Direct orate and the department responsible for animal resources also use devolved technical structures 24 PROPOSED FINANCIAL ARRANGEMENTS AND COORDINATION OF ARC PAYOUTPlease provide clear details on how the government agency will manage the ARC funding. Please provide details on what government agency will manage the ARC funding, including bank account details The Executive Secretariat of the National Food Security Council will be tasked with managing the ARC funding for whi ch an account will be opened with National Treasury. This account will be jointly moni

25 tored by the SECNSA and the National Coo
tored by the SECNSA and the National Coordinating Body. However, the sole signature of the SE CNSA, in its capacity as the ARC general supervisor, will be sufficient to transact on the account. The Executive Secretariat of the National Food Security Council will periodically furnish the national and Government MoEF (National Treasury) Supervision, M&E, SECNSA, WFP, CONASUR, Partners Account for funds allocated to beneficiaries Implementing structures and partners SONAGES ficiaries ARC- CNSA Organigram : 25 regional coordinating bodies as well as the National Food Security Council Technical Committee, with a report on movements o n the account . SECTION 4: RISK TRANSFER PARAMETERSDefine the risk transfer parameters based on the configuration of Africa Risk View (ARV). Note: This data will not be finalized until after ARV configuration is complete, but please complete what you can with the best available information Coverage period Year : 2017 eason201 Expected payout frequency 1 - in - 5 years Maximum payout Risk transfer level: Estimated premium: SECTION 5: SCENARIO DEFINITION AND GEOGRAPHIC COVERAGEDefine a set of scenarios based on possible payout amounts. The objective here is to determine four possible scenarios that are different enough to result in changes in how a country might spend the ARC funding, thus causing a different set of procedures to be implemented. We have provided some standard benchmarks. Please replace the highlighted sections with what makes the most sense in light of your country’s contingency planning processesTableScenario Definition Sc e nario

26 Description #1: No pay out Averag
Description #1: No pay out Average year for rainfall. No insurance payment is expected from ARC. In this scenario the Government will nevertheless put into action its national support plan for vulnerable populations which it updates every year #2: Small pay out Below average rainf all, coinciding with mild drought , with a n expected ARC payment of less than US$ 1 million. #3: Medium pay out Below average rainfall, coinciding with a moderate drought, with a nn expected ARC payment of less than US$ 5 million. #: 4 Large pay out Rainf all much below average, with a n expected ARC payment of less than US$ 30 million. The risk indicator (or what determines the severity of the drought and ultimately the size of a payout) is parametric satellite rainfall data. These data are fed into African Risk View (ARV) and combined with other preconfigured data on population vulnerability figures, costs of activity implementation, etc. to determine the payout amount 26 THE DROUGHT MODEL SCENARIOSDefine current ‘at risk’ areas and estimated numbers of affected people based on different pay out scenarios. List all potential areas that could potentially be impacted by drought and thus eligible for ARC fundingUse ARV data using historical rainfall from small, medium and large pay out years as the source of your information unless there is another reliable and authoritative source available. Please clearly reference any alternative source of this information. The objective of this step is to better understand the magnitude of impact based on the seve

27 rity of the drought.TableGeographic Cove
rity of the drought.TableGeographic Coverage of Drought by ScenarioAdmin Level 1gion)Total Population Estimated number of vulnerable people to be assisted under each payout scenario No payou t 3 Small payout Medium payout Large payout BOUCLE DU MOUHOUN 1,811, 581 7 , 570 CASCADES 735, 668 2,030 CENTRE 2,519, 055 52,292 CENTREEST 1,463, 360 7,309 29,260 CENTRE NORD 1,539, 627 13,823 16,400 45,010 CENTRE OUEST 1,503, 280 35,225 Here we assume that a small payout is related to a less severe drought. This assumption is based on the simulation which uses historical rainfall data to find a year or years which would have triggered a certain pay out based on the scenarios (e.g. USD 500,000, USD 5 million, USD 30 million) and then calculates the number of people affected based on the most recent vulnerability profiles sourced from household data. We recognize that this is only simulated data and does not include all the relevant information that might impact vulnerability numbers (e.g. market dynamics, conflict, etc.); however it provides a starting point by which to better understand the required size of a response under different scenarios. Figures refer to food insecure people, according to the analysis of the harmonized framework. These populations are those which the national support plan to vulnerable people proposes to support 27 CENTRE SUD 800, 583 17,807 EST 1,607, 341 8,216 40,699 HAUTS BASSINS 1,950, 990 6,640 NORD 1,494, 854 7 811 18,100 30,222 PLATEAU CENTRAL 871, 435 12 4

28 35 39,310 SAHEL 1,265, 908 17,
35 39,310 SAHEL 1,265, 908 17,900 46,643 SUDOUEST 791, 445 24,650 TOTAL 18,355,127 34 057 67,925 337,358 Use the lowest level of granularity within ARV (the level at which the household survey data we have is statistically representative). 28 SECTION 6: INTERVENTION DETAILSBriefly list the proposed interventions in the event of an ARC payout. Each intervention should have:In this table enter a brief description of the interventions selected to be funded under ARC insurance payout. You will go into detail of each intervention in the next section.TableSummary description of interventions thatcan be funded in the event of an ARC payoutIntervention Name Intervention Type Please select from list in Table Program type (tick box that applies)Description 1. Free food distribution Food distribution – need based □ Scalable X⁅浥rg敮cy□ Other {____________}[specify, e.g. needs assessment] To guarantee a minimum accessibility to food for inhabitants who have lost their entire production or who are in a position where they have no access to cereals, there is free and unconditional distribution of food to cover their cereal needs. This activity c onstitutes direct assistance which gives beneficiaries access to food. However, it must follow on from a thorough targeting exercise to guarantee that those populations that are seriously affected are helped. Due to the proactive availability of cereal re serves from the National Security Reserve Management Company (SONAGESS), food can be distributed quickly while waiting for the ARC funds to be made available to reco

29 nstitute the distributed reserves. CONAS
nstitute the distributed reserves. CONASUR distributes cereals free of charge through its local sections supported by local authorities and communitybased partners.The relevance of this activity will be measured by the number of 29 beneficiaries’ households as well as the cereal market price at local market. 2. Cash Transfer Cash Transfer - unconditional □ Scalable X⁅浥rg敮cy□ Other {____________}[specify, e.g. needs assessment] Cash transfer is a form of humanitarian aid which seek to respond to a population’s basic needs or to preserve, create or re establish a means of subsistence or productive economic activities. Two forms of cash transfer will be used under the present plan: the conditional cash transfer and unconditional cash transfer. The unconditionalcash transfers will take the form of the unconditional granting of an amount in dexed on covering the food needs of the population affected by the drought. Cash transfers go directly to the beneficiaries and have the advantage of being quick to implement and also giving the beneficiary the choice of what to do with them. As a result, direct cash transfers promote diversification of the household’s food consumption. With the conditional transfer that can be related to communities assets building or rehabilitation.This form of monetary transfer does, however, assume that cereals are ava ilable on the market . 3. Treatment of Moderate Acute Malnutrition Supplementary feeding □ Scalable X Emergency□ Other {____________}[specify, e.g. needs assessment] In an effort to reduce infant (0 to 5 years)

30 mortality, to safeguard livelihoods an
mortality, to safeguard livelihoods and to improve maternal and infant health, nutritional rehabilitation is an emergency action during severe droughts. As this intervention is very much time dependent, it requires a rapid mobilisation of capital and can be done over a period of six months. This intervention is for the most part carried out by the Ministry of 30 Health, in this case the Nutrition Directorate with the support of other partners such as UNICEFwho willaddress severe cases of malnutritionwhilethe WFP will address the moderate acute malnutrition cases etc. However, in terms of the current plan, only moderate acute malnutrition will be treated as it generally covers a greater number of children and is also a way to limit cases of severe acute malnutrition . TableIntervention types Intervention Types A Cash Transfer - conditional G Distribution of food stamps, vouchers, coupons B Cash Transfer - unconditional H Nutrition supplement C Cash Transfer – for work I Seed distribution D Food distribution – need based J Water trucking E Food distribution – for work K Borehole development F Supplementary feeding L Other [ Enter name here ] Complete the following set of questions (14.114.12) for each interventionproposed in Table . 31 FIRST INTERVENTION (from Table 14.1 Free food distribution 14.2 Food distribution – need based Indicate whether this intervention is [ ] Scalable [] Emergency [ ] Other __________________ 14.3 Enter a brief description of the intervention:

31 Food distribution consists of making
Food distribution consists of making available, without condition, the food necessary to the beneficiary households in order to support their cereal needs. Such direct support allows the beneficiaries to have access to food. It includes rations of approximately 12kg per person per month for a period of two and a half months. To guarantee a minimum accessibility of food for inhabitants who have lost their entire production or who are in a position where they have no access at all to cereals, there is free and unconditional distribution of food to cover their cereal needs. Such direct support allows the beneficiaries to have access to food. Strict target ing should, however, be followed to ensure that extremely affected populations benefit from the support. Due to the proactive availability of cereal reserves from SONAGESS, the plan can be implemented rapidly, while waiting for the ARC funds to be made available to reconstitute the distributed reserves. The free grain distribution is implemented by CONASUR through its local sections, supported by regional authorities and partners locally. 14.4 Explain why this intervention activity is a good option for ARC funding. How does it meet the ARC eligibility criteria (time - sensitive and/or catalytic; livelihood saving and able to be completed within six months) ? What livelihood groups are the major beneficiaries (e.g. farmers, agropastoralists, pastoralists, fishermen, women, etc.)? ARC’s objective is to allow for a swift and effective response in case of drought, and therefore free food distribution is a good option since it directly benefits targeted food ins

32 ecure populations. It is a means to ensu
ecure populations. It is a means to ensure that all affected households maintain their livelihoods so as not to fall into total poverty. In addition, SONAGESS grain stocks can be borrowed by the Government and other partners, subject to a grain for grain refund (for replenishment). To this end, in case of probable ARC payout, free food distribution is For more information on the ARC eligibility criteria please refer to the ARC Contingency Planning Standards and Guidelines. 32 the most obvious activity since the SONAGESS stocks can be made available rapidly for this purpose. Likewise, CONASUR’s avail ability and expertise in this field guarantee the good implementation of these activitieswithin the timeframe It should be stressed that in case of drought, free food distribution will benefit affected households(farmers, agropastoralits…)according to their degree of vulnerability. 14.5 Who are the possible implementing partners of this intervention? Please list the names and key contact information for all partner organizations. If the implementation is expected to be decentralized (e.g. lowerlevel administrative units select the implementing NGOs) please list the keycontact person for each admin unit in the table below AND as an annex, provide a list of the NGOs (by administrativeunit) capable of implementing the activity Name of Partner Organisation Name of contact at organisation Telephone number Email address Responsibility and role in Implementing activity CONASUR Head of department for Reserve Management and its local sections NAPON Y

33 oussion 70066474 youssionnapon@yahoo
oussion 70066474 youssionnapon@yahoo.fr Head of department for Food Aid and habilitation Burkinabe Red Cross Madame SOMBIE Horten c e / HIEN 70254844 hsombie@croixrouge.bf.org Responsible for the food and nutrition security component SONAGESS KABORE Kiswensida 70816285 kaborekiswindsida@yahoo.fr Head of service for stock (reserve) management OXFAM KONATE Papa Sosthene 70262792 ksosthene@oxfamintermon. org Head of Food Security Program 14.6 In the event of a payout, how will funds flow from the Government account to each implementing partner? Explain what checks are in place to ensure the funding flows in a timely manner and can be tracked. Please be as specific as you can. Again, if decentralized, explain how the funds will move from the National account to the regions/districts and what checks/paper work is completed to ensure this happens in a timely manner? In the context of Free Food Distribution, two agreements will be signed: the first one relates to the foodprocurement and delivery thereof to local storehouses. It will be signed for by the SECNSA and SONAGESS. In this agreement, SONAGESS is the main structure responsible for providing the food which it stored locally, and SECNSA is the paying partner. It e nsures the transfer of funds to SONAGESS after delivery and grain quality control by a superintendent (expert in this field). As for the second agreement, itwill be signed by the SECNSA, CONASUR (and its local sections), and the Burkinabe Red Cross (BRC). In this agreement, the SECNSA is the client and the CONASUR ensures the implementation of the f

34 ree food distribution, with the support
ree food distribution, with the support of the BRC. 33 Thus, within the ARC contingency plan and in relation to the free food distribution to vulnerable populations, SE - CNSA, the client in this operation, ensures the transfer of funds to SONAGESS for the food purchase and delivery to storehouses, and to the implementing structures (CONASUR and the BRC) in order to cover implementation costs. Consequently, it is responsible for the monitoring, financial management and oversight of actions on the ground From the SECNSA, the funds required for the procurement and transportation of foodstuffs will be transferred to SONAGESS by cheque or bank transfer. Regarding the distribution costs, they will be made available to CONASUR which will manage them jointly with the BRC 34 Step Description 1 Description : Signing of an agreement between the SECNSA and the SONAGESS for acquisition and food supply depots at local level. The signing of this agreement will take place under the control and supervision of the “ Comité Technique du Conseil National de Sécurité Alimentaire [(CTCNSA or Technical Committee of the National Council for food security (CTCNSA)], a think tank responsible for the financial control of the Burkina Faso food and nutritional security mechanism. Responsible officer: the SECNSA transfers the necessaryfunds to the SONAGESS, who will deliver the cereals on the ground, in compliance with the terms of the agreement. Checks: the SECNSA and the WFP are responsible for the field supervision. Under the lead of the SECNSA, they regularly inform the CT - CNSA of the status of t

35 he implementation of the agreement. Also
he implementation of the agreement. Also, the specific issue on the use of ARC funds will be addressed at SP/CONASUR Red Cross Local level: Beneficiaries 1. Agreement between the SE - CNSA and SONAGESS related to the purchase and transfer of foodstuffs 2.Agreement between the SECNSA, SP/CONASUR and the BRC related to field operation implementation3.Foodstuff transfer carried out by SONAGESS at local level4.Food distribution to beneficiaries 35 all the meetings (each month or at extraordinary sessions) of the CT - CNSA that will ascertain whether the various commitments towards ARC, other partners and beneficiaries have been fulfilled. 2 Description : Under the control of the CT - CNSA, an agreeme nt will be signed by the SE - CNSA (general oversight body for the ARC), CONASUR and the BRC. Essentially, the purpose of this agreement is to implement the free cereal distribution activities on the ground. The agreement specifies the areas involved, and the number and profile of the beneficiaries. It also stipulates the quantities made available to the beneficiaries and the length of activities. Responsible officer: the SECNSA covers the distribution costs. CONASUR and the BRC ensure the effective mobilisation of the distribution officers on the ground. Checks: through oversight measures, the SECNSA and the WFP guarantee the good management of financial resources and regularly inform the CT - CNSA of the situation. 14.7 Define the Unit Cost (cost per beneficiary) to undertake this activity for 1 month. This amount should include the value of the benefit as well as procurement, tr

36 ansport, and administrative costs. Plea
ansport, and administrative costs. Please include in an annex supporting documentation on how these costs were estimated (e.g. use the ARC OP budget tool). Unit Cost Cost of commodity is 400 CFA per kgTransport cost is 240 CFA per kgOperation cost is 100 CFA per kgThe total cost per kg is 740 FCFA Monthly cost= 16kg*740 CFA=� 11 840 CFA (i.e. USD 26.5 NB: In accordance with the standards on the coverage of cereal needs used at national level (190 Kg/person/year), the cost ofa food distribution per person is the same regardless of the level of funding (US$ 2 6.5 per person). 1 USD = 550F CFA 36 14. 8 In the event of a drought/ARC payout, please describe in as much detail as possible how the targeting for this activity will occur. . What type of targeting mechanism and criteria will be used? In emergency situation the type of targeting system will be based on a community approach and rely on HEA criteria. It is important to note that in certain intervention areas, a list of individuals is available, which is derivedfroma pilot targeting project. Furthermore, this national list of vulnerable peopleis being elaborated based on an unique targeting methodology in Burkina Faso. Who will do the targeting? Targeting is carried out by State technical services and partners, under the auspices of CONASUR and its sections at local level. How will the targeting be paid for? Targeting will be funded mainly by the national budget. ARC funding will contribute between 5 and 10 %. Is there any process of verification of targeting? A specially im

37 plemented monitoring committee is respon
plemented monitoring committee is responsible for monitoring an d controlling the effective execution of the targeting process on the ground. When will the targeting take place in relationship to the ARC pay out? The targeting process is ongoing, in order to establish a vulnerable persons national registry. However, should this process be incomplete in some areas at the time of the ARC payout, the targeting of vulnerable populations in the areas in question will be prioritized at the end of the harvest season. 14. 9 Does this intervention require the procurement of goods or supplies? If yes, please give more details. For instance, do you buy from national/local markets or from other countries; be specific in each column how, who and timeframe for purchases internationally How will procurement take place? The pro curement of food through SONAGESS will take place in line with the relevant agreement. Who is responsible for procurement? The SE - CNSA What are the timelines around procurement? The timelines around the procurement of food will be stipulated in the agr eement. They will not exceed 3 months. 37 14.1 0 Please list all the items to be procured and the possible procurement sources : Scenario Item Unit Source(s) Foodstuffs (cereals) Metric tons Local market ARC funding implementation report (SE CNSA, CONASUR, SONAGESS) Small Payout 1,737 Medium Payout 3,551 Large Payout 10,585 14.1 1 Please describe in as much detail as possible how cash/goods will move from procurement to implementing partners to the targe ted beneficiaries. Explain w

38 hat checks are in place to ensure the ca
hat checks are in place to ensure the cash/goods reach the targeted beneficiaries in a timely manner and can be tracked Step Description 1 Description : Release of the food purchase by the SE - CNSA in line with the agreement signed with SONAGESS. Food are stored in the SONAGES warehouse Confirmation of grain quality control by a technical commission Food deliveryto the distribution sites at local level from central level Payment to the SONAGESS after food delivery. Responsible officer: the SECNSA and SONAGESS Checks: the CTCNSA and ARC national team ensure the effectiveness of food purchase and delivery to storehouses at the local level. 2 Description : Transfer of resources by the SE - CNSA to take charge of the free food distribution activities on t he ground and transportation of food on the ground (locally) by SONAGESS 38 Responsible officer: SE - CNSA and SONAGESS Checks: the CTCNSA and ARC national team ensure that financial resources are forwarded to the structures responsible for the implementation of the activity. 3 Description : Food distribution to beneficiaries Responsible officer: CONASUR its local sections,and the BurkinabeRed Cross Checks: the SECNSA supervises the activity and reports to the CTCNSA on its state of execution. It is supported by the ARC national team and other partners. 14.1 2 How will the implementation of this intervention be monitored? Does the implementing partner have a monitoring system in place? If yes, please describe this system in as much detail as possible. Is it paperbased? The information gets keyed into an MIS syst

39 em? Excel? Who can access the informa
em? Excel? Who can access the information? Despite the overall intervention monitoring plan of the National Food and Nutrition Security mechanism, each implementing structure has an internal M&E plan allowing it to report on its interventions to the Government or to the financial partner. The info rmation relating to the implementation of the free distribution activities is accessible to all If an existing program, has monitoring occurred in the past? What criteria is used to monitor one program or not to conduct monitoring Have any evaluations of the program been detailed in the past? In Burkina Faso, food aid operations, in this case the free food distribution, are subject to systematic monitoringAnycriteriathat allows at all timethe level of distributed grain, the communities involved and the number of beneficiaries as well as the coverage periodto be obtained In fact,M&E mechanisms exist and are functional at all times 39 Please detail the data or bits of information to be collected by the monitoring system. Intervention areas; Number of affected people or households; Total amount of distributed food; Quantity of food made available to households or individuals; Coverage period; Overall and unit cost of activities; - Challen ges faced. Who is responsible for collecting this information? Who is responsible for analysing the information? Internal monitoring is handled by the implementation structure. As for overall monitoring, it is initiated by the SECNSA which role comprises the coordination and M&E of the interventions performed by the National Food Security Plan. How is M&E paid f

40 or ? Apart from the national budget al
or ? Apart from the national budget allocated to the M&E of operations by national public services or the internal budget of other nonState structures allocated to M&E, 5 to 10% of the ARC funds will be used toward M&E. What measures have been introduced t o ensure the timely and accurate collection of monitoring data? Data gathering missions will be launched. Additionally, the principles of the overall M&E plan require that the implementation structure provides feedback on what is being done on the ground. Anything including oversight and control missions carried out by the SECNSA. Many tools are used to effectively operate the M&E of interventions in Burkina Faso in the field of food and nutritional security: PDM (Post Distribution Monitoring) records or carefully designed questionnaires. The various monitoring records are digitalised through smarts phones to simplify data gathering, processing and analysis . 40 What is the timing around M&E in relationship to the ARC pay out In line with the operations’ length of implementation, the sequence of M&E operations will be performed monthly. On the other hand, supervision operations will be performed unexpectedly 14.1 3 To gain a better understanding of how this activity fits into the ARC pay out timeline, please insert an implementation timeline for this activity. Please use GANT chart format where you list the activities in the Activity column and either highlight in colour or use “X’s” to indicate the month(s) in which the activity occurs. In the last column, enter the organization or person who is responsible for

41 carrying out the activity Step M onth
carrying out the activity Step M onth Implementing body Jan F eb Mar A p r Ma y Jun Jul A ug Sept Oct Nov D e c Timely needs assessment X X X EWS - SE - C NSA Part ner s Implementation of the activity X X X X X CONASUR + BRC Coordination, S&E X X X CONASUR, BRC & SE - CNSA+P art ner s 41 SECONDINTERVENTION (from Table 14.1 Cash transfer 14.2 Indicate whether this intervention is [ ] Scalable [X ] Emergency [ ] Other __________________ 14.3 Enter a brief description of the intervention: Cash transfers are a form of humanitarian aid which seek to respond to a population’s basic needs or to preserve, create or restablish a means of subsistence or productive economic activities. This plan deals with assistance provided without condition, in two channels depending on the opportunities on the ground (availability of grain on the market). However, ultimately both channels aim at allowing beneficiaries to improve their access to grain on the market. Thus, both channels consist of the unconditional granting of an amount indexed on covering the food needs of the population affected by the drought. However, while the first channel gives the opportunity and liberty to the beneficiary to use the amount received as preferred, the second channel offers a coupon/voucher amounting to the corresponding value of a certain specific quantity of grain.In both cases, the amount allocated to the beneficiary is US54 per person and is for a period of three (3) months (i.e. US D 18 /month/person). 14.4 Explain why this

42 intervention activity is a good option f
intervention activity is a good option for ARC funding. How does it meet the ARC eligibility criteria (time - sensitive and/or catalytic; livelihood saving and able to be completed within six months) ? What livelihood groups are the major beneficiaries (e.g. farmers, agro pastoralists, pastoralists, fishermen, women, etc.)?In order to allow for a prompt and effective response in case of drought, and with regards to the experience acquired by Burkina Faso since 2009, cash transfer is a goodoption. Indeed, the direct availability of unconditional cash to the beneficiary will allow them to ensure a stable food and nutritional situation. Also, this measure best imparts to the beneficiary the right to use their financial resources for the wellbeing of the household and depending on their preferences. For more information on the ARC eligibility criteria please refer to the ARC Contingency Planning Standards and Guidelines. 42 Regarding the food and nutritional crisis Burkina Faso experienced in 2012, cash transfers were timely over the entire territ ory in relation with market conditions (availability of grain because of traders) despite a recorded grain deficit of 462,000 tons. In the context of ARC, cash transfer will be used in areas where market conditions are very favourable and easily accessible to beneficiarie Beneficiaries of this measure could be the poor and the very poor whose livelihoods include the work of farmers, agropastoralists, and pastoralists. However, the recipients in beneficiary households will be women. Also, cash transfer activities will begin at the

43 end of the harvest, when market conditi
end of the harvest, when market conditi ons are favourable. It will last 3 months . 14.5 Who are the possible implementing partners of this intervention? Please list the names and key contact information for all p artner organizations. If the implementation is expected to be decentralized (e.g. lowerlevel administrative units select the implementing NGOs) please list the key contact person for each admin unit in the table below AND as an annex, provide a list of the NGOs (by admin unit) capable of implementing the activit Name of Partner Organisation Name of contact at organisation Telephone number Email address Responsibility for and role in Implementing activity WFP AURORE RUSUGA +226 25 30 60 77 Deputy Director ACF (Action Against Hunger) Martin LOADA +226 70 34 73 33 Programme Officer for Food Security OXFAM (Oxford Committee for Famine Relief) Sosthène KONATE +226 78 17 49 19 Programme Manager for Humanitarian Operations 14.6 In the event of a payout, how will funds flow from the Government account to each implementing partner? Explain what checks are in place to ensure the funding flows in a timely manner and can be tracked. Please be as specific as you can. Again, if decentralized, explain how the funds will move from the National account to the regions/districts andwhat checks/paper work is completed to ensure this happens in a timely manner? Through the SECNSA, the Government will open an ARC account at public treasury level. The recruited financial partner(s) will hold a joint account with the Government which will exclusively contain the c

44 ash allocated to beneficiaries. The tech
ash allocated to beneficiaries. The technical partners responsible for the targeting and the beneficiaries’ database management will communicate to the Government (SECNSA) the list of households to support, following an agreedpayment calendar. On this basis and depending on the number of beneficiary, the SECNSA will provide the financial partner with the amount required for cash support. 43 Indeed, depending on the appropriate procedure, two types of agreement will be signed. The first one, signed by the SECNSA and the financial partner, relates to direct cash transfers. In order to do so, the Government will commit to the services of theWFP in order to identify the financial partner, draft the agreement, and supervise operations.The second agreement will be signed by the Government (SECNSA) and the technical partners responsible for targeting, database management, and payment follow 44 Step Description 1 Description : Identification of the financial partner Responsible officer: SECNSA Checks: Finance controller and CT - CNSA. 2 Description : Identification of technical partners Responsible officer: SECNSA Checks: CT - CNSA 3 Description : supervision and M&E Responsible officer: SECNSA and EWS Checks: CT - CNSA 4 Description : Responsible officer : ... 14.7 Define the Unit Cost (cost per beneficiary) to undertake this activity for 1 month. This amount should include the value of the benefit as well as procurement, transport, and administrative costs. Please include in an annex supporting docu

45 mentation on how these costs were estima
mentation on how these costs were estimated (e.g. use the ARC OP budget tool). If there is no supportable information on how this unit cost might rise/fall by thedifferent pay out scenarios, please put the same number in each box Unit Cost under Scenario #1: USD: _____________ (only if scalable project is ongoing)Unit Cost under Scenario #3: USD: _____________Unit Cost under Scenario #3: USD: ___ Unit Cost under Scenario #4: USD: ___ 14. 8 In the event of a drought/ARC payout, please describe in as much detail as possible how the targeting for this activity will occur . What type of targeting mechanism and criteria will be used? The type of targeting will be based on a community approach and will rely on HEA criteria. This targeting methodology is developed, adopted and used by the different actors of the National Food and Nutritional Security Plan. Developed upon recommendation from the 45 Government, the methodology operationalization testing during a pilot targeting mission allowed drawing a list of vulnerable households in certain areas. It has already been rolled out in other areas by the partners. However, in the context of this plan,targeting activities will be delegated by means of a contract to experienced operators including OXFAM and ACF so as to obtain the list of vulnerable households in the areas that have not been covered yet. Who will do the targeting? The targeting is performed by the operators hired for this purpose. However, these operators will collaborate with the State technical services, in this case CONASUR and its organs, locally. It should be stressed th

46 at decentralised administrative authorit
at decentralised administrative authorities and local authorities will support said operators. How will the targeting be paid for? In addition to the national budget and the partners’ financial support, up to 5 - 10% of ARC funding will be used to assist in the assessment of needs, the identific ation and the targeting of beneficiaries. Is there any process of verification of targeting? A monitoring committee established for this purpose is responsible for monitoring and controlling the effective proceeding of the targeting process. When will the targeting take place in relationship to the ARC pay out? When the drought is established and validated by the Food Situation Committee in its second session, which usually takes place in the second dekad of October each year, the targeting process must begin at the same time (OctoberNovember ) By the competent technical services (nutrition department, health centers, etc.The complementary targeting process couldbe launched after the ARC pay out if need be at the end of the season. 46 14. 9 Does this intervention require the procurement of goods or supplies? If yes, please give more details. For instance, do you buy from national/local markets or from other countries; be specific in each column how, who and timeframe for purchases internationally? There will be no specific purchases. How will procurement take place? N/A Who is responsible for procurement? N/A What are the timelines around procurement? N/A 14.1 0 Please list all the items to be procured and the possible procurement sources : Item Unit Source(s

47 ) N /A 14.1 1 Please descr
) N /A 14.1 1 Please describe in as much detail as possible how cash/goods will move from procurement to implementing partners to the targe ted beneficiaries. Explain what checks are in place to ensure the cash/goods reach the targeted beneficiaries in a timely manner and can be tracked No special purchases. However the process of implementation of the activity and the movement of funds are described below Step Description 1 Description : Cash transfer to implementing partners Responsible officer: SECNSA C hecks : CT - CNSA 2 Description : Transfer to beneficiaries Responsible officerService providers Checks : CT - CNSA ... 47 14.1 2 How will the implementation of this intervention be monitored ? Does the implementing partner have a monitoring system in place? If yes, please describe this system in as much detail as possible. Is it paperbased? The information gets keyed into an MIS system? Excel? Who can access the information? Despite the overall intervention monitoring plan of the National Food and Nutrition Security Plan, each implementation structure has an internal M&E plan allowing it to report its interventions to the Government and/or the financial partner. As part of cash transfers, the WFP, OXFAM and ACF have developed tools to monitor the implementation of operations. These tools are, inter alia, databases, records and the beneficiaries’ framework. The information relating to the implementation of cash transfers is accessible to all. If an existing program, has monitoring occurred in the past? What criteria is used to monit

48 or one program or not to conduct monito
or one program or not to conduct monitoring Have any evaluations of the program been detailed in the past? Included in the plan in Burkina Faso, is a cash transfer subgroup working under the auspices of the Food Security Study Group. The subgroup regularly reviews cash transfers before the Food Security Group, who in turn communicates the information to CTCNSA. Moreover, the SECNSA attends the meetings of both the group and the subgroup. Additionally, it should be stressed that the subgroup regularly carries out assessments of cash transfer operations with the tools described above . Please detail the data or bits of information to be collected by the monitoring system The information that will be taken into account with regards to monitoring pertains to the following elements : Intervention areas; Number of affected people or householdsassisted Level of transferred cash; Coverage period; Overall and unit cost of activities; Safety of the assistance process; - Price levels on the markets ; 48 - Availability of cereals on the markets; Beneficiaries’ access to assistance and to the market; Beneficiaries’ level of satisfaction Use made of the assistance Challenges faced Who is responsible for collecting this information? Who is responsible for analysing the information? Internal monitoring is ensured by the implementation structure. This way, implementation partners will undertake M&E operations so as to be able to prepare their implementation report. Overall monitoring is ensured by the SE- CNSA which role comprises the coordination and M&E of the interventions performed by the

49 National Food Security Plan. How is M
National Food Security Plan. How is M&E paid for? Apart from the national budget allocated to the M&E of operations by national public services or the internal budget of other nonState structures allocated to M&E, 5 to 10% of the ARC funds will be used toward M&E and targeting What measures have been i ntroduced to ensure the timely and accurate collection of monitoring data? Data gathering missions will be launched. Additionally, the principles of the overall M&E plan require that the implementation structure provides feedback on what is being done on the ground. Anything including oversight and control missions carried out by the SECNSA. Many tools are used to effectively operate the M&E of interventions in Burkina Faso in the field of food and nutritional security: PDM* (Post Distribution Monitoring)records or carefully designed questionnaires. The various monitoring records are digitalised through smarts phones to simplify data gathering, processing and analysis. What is the timing around M&E in relationship to the ARC pay out? The monitoring operations follow the implementation of cash transfer operations. 14.1 3 To gain a better understanding of how this activity fits into the ARC pay out timeline, please insert an implementation timel ine for this activity. Please use GANT chart format where you list the activities in the Activity column and either highlight in colour or use “X’s” to indicate the month(s) in which the activity occurs. In the last column enter the organization or person who is responsible for carrying out the activity . 49 Step M onth Implemen

50 ting body MarSeptOctNov Timely needs as
ting body MarSeptOctNov Timely needs assessment X EWS , SE - CNSA, WFP, ACF, OXFAM Targeting process X X CONASUR Funds transfer to services providers X X SE - CNSA Implementation of the activity X X X Technical and Financial Partners (implementing structure), Coordination, M&E X X X X X SE - CNSA, WFP, ACF, OXFAM, EWS 50 HIRDINTERVENTION (fromTable 14.1 Treatment of Moderate Acute Malnutrition 14.2 Indicate whether this intervention is [ ] Scalable [X ] Emergency [ ] Other __________________ 14.3 Enter a brief description of the intervention : In an effort to reduce infant (0 to 5 years) mortality, to safeguard livelihoods and to improve maternal and infant health, nutritional rehabilitation is an emergency action during severe droughts. In terms of the current plan, such nutritional rehabilitation will include the management of moderate acute malnutrition. Indeed, it comprises either the nutritional rehabilitation of known moderate acute malnourished persons, or consolidating the nutritional status in children who have recovered from severe acute malnutrition. It is based on supplementing as well as systematic treatment and a preventive and promotional activities package 14.4 Explain why this intervention activity is a good option for ARC funding. How does it meet the ARC eligibility criteria (time - sensitive and/or catalytic; livelihood saving and able to be completed within six months) ? What livelihood groups a

51 re the major beneficiaries (e.g. farmers
re the major beneficiaries (e.g. farmers, agro pastoralists, pastoralists, fishermen, women, etc.The management of moderate acute malnutrition is a good option since it helps save children’s lives by preventing severe acutmalnutrition and it reduces the resources allocated by households to the healthcare ofchildren under 5. Children and pregnant or breastfeeding women are the first victims in case of drought since the tendency is to look for food at the cost of children’sproper care Thus, the choice of intervention for children under 5 and breastfeeding women as main beneficiaries allows the preservation of livelihoods which could potentially be given up to instead care for children . 14.5 Who are the possible implementing partners of this intervention? Please list the names and key contact information for all partner organizations. If the implementation is expected to be decentralized (e.g. lowerlevel administrative units select the implementing NGOs) please list the key contact person for each admin unit in the table below AND as an annex, provide a list of the NGOs (by admin unit) capable of implementing the activity In Burkina Faso, the main structures acting in the management of moderate acute malnutrition are the Nutrition Directorate (Nwithin the Government) and the WFP (World Food Programme). As for UNICEF, they support the Government in the management of severe acute malnutrition For more information on the ARC eligibility criteria please refer to the ARC Contingency Planning Standards and Guidelines. 51 Name of Partner Organisation Name of co

52 ntact at organisation Telephone number
ntact at organisation Telephone number Email address Responsibility for and role in Implementing activity Nutri tion Directorate Madam OUARO Bertine +226 70 26 01 97 dowrot@yahoo.fr Director responsible for Nutrition WFP AURORE RUSUGA +226 25 30 60 77 Deputy Director, WFP 14.6 In the event of a payout, how will funds flow from the Government account to each implementing partner? Explain what checks are in place to ensure the funding flows in a timely manner and can be tracked. Please be as specific as you can. Again, if decentralized, explain how the funds will move from the National account to the regions/districts and what checks/paper work is completed to ensure this happens in a timely manner In the context of this plan, an agreement will be signed by the SECNSA and the ND, the main State structure responsible for children’s nutritional rehabilitationand pregnant and breastfeeding women’s support, with the aim to protect livelihoods and prevent severe acute malnutrition. Thus, funds necessary to perform the activities will be transferred to the ND through a bank transfer from the SECNSA account open at the public treasury only and exclusively for the management of ARC funding. Regarding the partnership with health care districts for the treatment of children, it will be managed by the ND with supportfrom the WFP 52 Communit y Centres ARC - Ldt Gov - MoEF (National Treasury) SE - CNSA Supervision, M&E: CNSA, WFP, partners Health district Nutrition Directorate Beneficiaries 53 Step Description

53 1 Description : signing of an agreem
1 Description : signing of an agreement with the ND. Responsible officer: SECNSA Checks: the CT - CNSA, with the support of the WFP, controls the drafting, signing and execution of agreement. 2 Description : transfer of the necessary funds to the Nutrition Directorate (ND) Responsible officer:the National treasury upon request of the SECNSA Checks: the General Controller for the National Treasury. The CT - CNSA follows the actual transfer of funds to the ND. 14.7 Define the Unit Cost (cost per beneficiary) to undertake this activity for 1 month. This amount should include the value of the benefit as well as procurement, transport, and administrative costs. Please include in an annex supporting documentation on how these costs were estimated (e.g. use the ARC OP budget tool). If there is no supportable information on how this unit cost might rise/fall by the different pay out scenarios, please put the same number in each box. Depending on the management of moderate acute malnutrition standards applied in Burkina Faso, the cost of treatinga child with MAM is 20,000 FCFA or about USD 32.32 allowing the child to recover from his moderate acute malnutritionUnit Cost under Scenario #1: USD: _____________ (only if scalable project is ongoing)Unit Cost under Scenario #2: USD: _____________Unit Cost under Scenario #3: USD: _____________Unit Cost under Scenario #4: USD: _____32.32_______ 54 14. 8 In the event of a drought/ARC payout, please describe in as much detail as possible how the targeting for this activity will occur . What type of targeting mechanism and crite

54 ria will be used The type of targeting w
ria will be used The type of targeting will be based on a community approach and will rely on HEA criteria. It is important to note that in most of the intervention areas, a list of individuals is vailable, which is derivedfrom a pilot targeting projectcarried out in the Sahel Furthermore, this national list of vulnerable people is being elaborated based on a unique targeting methodology in Burkina Faso Furthermore, MAM management will be paired with HEA criteriabased targeting through a community approach; it will be combined with active screening to identify moderate acute malnourished children so as to offer systematic treatment Who will do the targeting? Regarding nutritional rehabilitation, targeting for children is performed by community health care practitioners at communitylevel and by health care practitioners in health care centres. They will however work in harmony/synergy with the actors of overall targeting for vulnerable populations in the areas where the three types of intervention presented in this plan will be performed. How will the targeting be paid for? Community screening for children will be funded with 5 - 10% of ARC funding. Is there any process of verificat ion of targeting? Community screening is monitored and supervised by health care practitioners. Monitoring tools exist in health care centres with monthly updates. When will the targeting take place in relationship to the ARC pay out? When the drought is established and validated by the Food Situation Committee in its second session, which usually takes place in the second dekad of October each year, the targeting p

55 rocess must begin at the same time (Octo
rocess must begin at the same time (OctoberNovember ) By the competent technical services ( nutrition department, health centers, etc.). 14. 9 Does this intervention require the procurement of goods or supplies? If yes, please give more details. For instance, do you buy from national/local markets or from other countries; be specific in each column how, who and timeframe for purchases internationally ? 55 How will procurement take place? Procurement will be done in line with existing agreements between the ND, the WFP and the various supplier structures for acquisition of fortified food. Who is responsible for procurement? The Nutrition Directorate and the WFP. What are the timelines around procurement? The ND has structures which supply what is required for the management of moderate acute malnutrition. Anything that can significantly help reducing the procurement timelines between 1 to 2 months. 14.1 0 Please list all the items to be procured and the possible procurement sources : Item Unit Source(s) Fortified food 1 , 125 MT Local producers Kits - Local market 14.1 1 Please describe in as much detail as possible how cash/goods will move from procurement to implementing partners to the targe ted beneficiaries. Explain what checks are in place to ensure the cash/goods reach the targeted beneficiaries in a timely manner and can be tracked Step Description 1 Description: Releasing of purchase orders Responsible officerND Checks : WFP 2 Description : Delivery to distribution points Responsible officerND/Logisti C heck s : CT - SE

56 - CNSA/ P rogramme manager 56
- CNSA/ P rogramme manager 56 14.1 2 How will the implementation of this intervention be monitored? Does the implementing partner have a monitoring system in place? If yes, please describe this system in as much detail as possible. Is it paperbased? The information gets keyed into an MIS system? Excel? Who can access the information? Despite the overall intervention monitoring plan of the National Food and Nutrition Security Plan, each implementation structure has an internal M&E plan allowing it to report its interventions to the Government or to the financial partner. The information relating to the implementation of nutritional rehabilitation is accessible to all If an existing program, has monitoring occurred in the past? What criteria is used to monitor one program or not tconduct monitoring Have any evaluations of the program been detailed in the past? M&E are systematically performed during the implementation of interventions from the National Food and Nutritional Security Plan Please detail the data or bits of inform ation to be collected by the monitoring system - Intervention areas ; Number of children screened; Number of children treated; Treatment success rate; Coverage period; Overall and unit cost of activities; - Challenges faced. Who is responsible for collecting this information? Who is responsible for analysing the information? The internal monitoring is performed by the implementing structure . How is M&E paid for? Apart from the national budget allocated to the M&E of operatio ns by national public services or the internal budget of other nonState

57 structures allocated to M&E, 5 to 10% o
structures allocated to M&E, 5 to 10% of the ARC funds will be used toward M&E and targeting. 57 What measures have been introduced to ensure the timely and accurate collection of monitoring data? Data gathering missions will be launched. Additionally, the principles of the overall M&E plan require that the implementation structure provides feedback on what is being done on the ground. Anything including oversight and control missions carried out by the SECNSA or the ND in order to ensure the effectiveness of interventions on the ground et the good management of related funds. What is the timing around M&E in relationship to the ARC pay out? The sequence of M&E operations will be established in line with the length of the operations’ implementation. 14.1 3 To gain a better understanding of how this activity fits into the ARC pay out timeline, please insert an implementation timel ine for this activity. Please use GANT chart format where you list the activities in the Activity column and either highlight in colour or use “X’s” to indicate the month(s) in which the activity occurs. In the last column enter the organization or person who isresponsible for carrying out the activity Step M onth Implementing body Jan F eb Mar A p r Ma y Ju n Ju l A ug Sept Oct Nov D e c Timely needs assessment X X X SE - CNSA, ND, Partners Commodities procurement X X ND, WFP Beneficiaries identification/targeting X X ND, WFP Implementation of the activity X X X X X X ND, WFP Coordination, M&E X X

58 X X X X SE - CNSA, ND
X X X X SE - CNSA, ND 58 SECTION 7: MONITORING & EVALUATION FRAMEWORK AND PLANDesign an M&E results framework to help measure the performance of the rollout of the ARC contingency plan. Since ARC requires countries to monitor and report on specific performance indicators these are included below. Each country must also include an additional indicator per intervention that measures a medium term outcome of the activity Res u l t s P e r fo r m a n c e i nd ica t o r s Means of Verification A s s umpt i on s Interventions : Food Distribution/Cash Transfer/ and Supplementary Feeding Intervention Outcome 1 Improved food consumption over assistance period for target households Hou s e h o l d f ood c on s u m pt i on sc o r e (F C) Food security survey report provided by WFP, Activities monitoring reports No additional weather - related shocks that would lead to a further deterioration of food insecurity among vulnerable households Government and partners operational capacities are in place (especially human resources requirement) to support the implementation Political stability All the required actions have been taken to speed up procurement procedu res A correct targeting system used to identify the right beneficiaries Intervention Outcome 2 S ed aute nutn n en uder 5, mothers and lactating women n taget e gented ppuon P r e v a l en c e of a c u t e m nun aong n under 5 ghtheghts Nutrition survey report. Monthly monitory submitted by health centre Intervention Outcome 3: Improved implementation time for assista

59 nce to targeted households First 
nce to targeted households First ‘contact’ with targeted beneficiaries within 120 days of the ARC payout received Monthly monitoring report submitted by implementing partners 59 Intervention Outcome 4: Improved implementation time for ARC activities Activity completed within 180 days Final implementation report Outpu Food or cash items distributed in sufficient quantity and to targeted women, men, girls and boys under secure conditions Nu m ber of w o m en, m en, g i r l s and b g ood or cash T onnage of ood dut, y t e, as % of pnnd Amount of cashtransferred, y t e, as % of pnnd n plan Monthly distribution reports Outpu t 2 Fortified F ood dbutd n ent uany and qu o tagetd childrennder 5, mothers and lactating women Number of people provided with fortified food Quan y of ed ood, c entaood and s peal nutn oduts d ut Monthly distribution reports 60 SECTION 8: PROGRAM RISKS AND ASSUMPTIONSDefine risks and assumptionsRisk Likelihood of occurrence of this risk Impact on interventionMitigation Strategy Risk # 1 : Low financial resource mobilisation Moderate Failure/delay in implementing interventions for the benefit of all targets A ppeal ing for national and international assistance Risk # 2 : Political and security stability at national and sub - regional levels Moderate Unable to implement a coherent programme Appeal for emergency humanitarian aid Risk # 3 : Severe drought and greater than expected impact based on the maximum coverage Moderate Exceeding of the normal response capabilities of the

60 country Appealing for national and
country Appealing for national and international assistance, increasing the budget allocated to the management of similar situations Risk # 4 : Looting in case of trouble because of the severity of the crisis or a leterious (harmful) security situation Moderate Deterioration of response capabilities Securing of the storage sites by the police to prevent such acts, communication, transparent, prompt and fair management in case of such crisis occurring Risk # 7: I nflation Low Limit s the requirements coverage capacities Along with the interventions of ARC, the Government focuses on sales at social price (subsidised) to stabilie market prices and mitigate the impact of inflation on people 61 SECTION 9: DEFINITION OF STANDARD OPERATING PROCEDURESStandard operating procedures represent a set of tasks that will need to be completed before, during, and after a pay out to ensure that the ARC OP/FIP plans are implemented accordingly and that funding and benefits pass on to beneficiaries within the ARCdefined timelines. These procedures form the basis of any postpay out audit, so it is important that you think carefully about what is feasible and practical and edit/adjust the table accordinglyComplete the following table by: i) ensuring that each SOP fits your country situation, editing the details where appropriate; ii) indicating the officer responsible for each SOP; and, iii) verifying the timing, and iv) entering the appropriate turnaround time for each SOPPlease add additional SOPs to the table, where appropriate SOP Name SOP Details Responsible Officer Timing Turnaround time (d

61 ays)) Type Min Max Informational
ays)) Type Min Max Informational and Planning Processes 01 Monitor food security levels Regular monitoring of ARV and other EW tools to track severity and deterioration of food security situation ARC national coordination Ongoing 14 21 Monitoring 02 Update contact databases Confirm contact details for Technical Working Grouo (TWG) members, implementing partners and other staff involved in the rollout of a disaster risk management plan SE - CNSA As soon as possibility of payout is identified 7 14 Updating 03 FIP development and submission Mobilize the ARC TWG responsible for contingency planning SE - CNSA As soon as possibility of payout is identified 14 21 Information session held Decide most likely scenario TWG 1 3 Decision Decide on most likely regions/districts to receive ARC funding TWG 1 3 Decision Decide on most likely interventions to fund given the scenario TWG 1 3 Decision Estimate the number of vulnerable people targeted TWG 1 2 Decision making Draft FIP, including detailed budget SE - CNSA & TWG 14 21 Decision making 62 Obtain internal government approval for the FIP CT - CNSA As soon as FIP has been drafted 14 21 Approval Submit FIP to ARC Secretariat for approval SE - CNSA Not less than 30 days before anticipated pay out 7 14 Document presentation 04 As soon as FIP has been drafted Integrate feedback and resubmit FIP if not approved by the ARC Board SE - CNSA As soon as FIP Review Process decision has been communicated 3 7 Submission 05 No

62 t less than 30 days before anticipated
t less than 30 days before anticipated pay out Work with the group responsible for coordinating the larger country drought response [i.e. the CNSA] to get results from the needs assessment EWS & Partners 14 21 Holding of the coordination meeting 06 As soon as FIP Review Process decision has been communicated Following the needs assessment adjust the FIP estimates regarding number of vulnerable people targeted and how ARC funds will be used SE - CNSA Following the needs assessment 14 21 Working session Financial Processes 07 Notification to financial institution to receive ARC funding Inform National Treasury and/or Ministry of Finance of the country of imminent pay out and verify all the bank details. SE - CNSA 30 days before payout 1 3 Communicate Engage with National Treasury 08 Notification to implementing partners of potential funds transfer Inform implementing partner(s) and or procurement sources of possible funds transfer and verify the bank details SE - CNSA 1 3 Communicate /Engage with partners 09 Verify arrival of ARC funds national account Verify arrival of ARC funds national account SE - CNA & ARC national coordination 1 3 Verifying 10 Funds transfer to implementing partners Transfer funds to implementing agencies and/or procurement sources SE - CNSA After payout 7 21 Transferring Operational Processes 11 Coordination Inform other implementing partners of the possibility of payout SE - CNSA As soon as possibility of payout is identified 1 7 Task Inform county and sub - county structu

63 res of possibility of payout SE - CNS
res of possibility of payout SE - CNSA As soon as possibility of payout is identified 1 7 Task 63 Inform existing programme managers of possibility of scale up (if selected intervention is scalable) SE - CNSA As soon as possibility of payout is identified 1 7 Task 12 Targeting and registration Identify additional beneficiaries and update beneficiaries’ lists CONASUR, WFP, EWS, OXFAM, ACF, ND As soon as payout is confirmed 30 45 Task Assess completeness of list of beneficiaries in each identified district/county CT - CNSA As soon as payout is confirmed 7 14 Task 13 Procurement (ifrequired by intervention selected) Identify responsible actors for the procurement of goods / supplies SE - CNSA As soon as possibility of payout is identified 3 7 Task Verify that procurement sources and procedures are functional CT - CNSA As soon as possibility of payout is identified 3 7 Task 14 Verify functionality of existing systems Confirm that food transfer distribution/ payment systems are in place and functional and can handle additional caseload (in case of scalable intervention) CONASUR, , ACF, OXFAM 10 days before payout 20 30 Task 15 Communication Develop clear communication channels among implementing partners SE - CNSA As soon as payout is confirmed 10 20 Task 16 Monitoring and Evaluation Identify additional M&E personnel and training needs for a possible pay out ARC national coordination and supervision, SE CNSA As soon as possibility of payout is identified 10 20 Task Ensure implementing partne

64 rs are familiar with ARC M&E requiremen
rs are familiar with ARC M&E requirements (monthly and final implementation report) ARC national coordination and supervision As soon as payout is confirmed 2 10 Task Ensure that implementing partners submit monthly progress reports SE - CNSA Ongoing during payout 2 3 Task Make changes/corrections to the plan if necessary National coordination, SE CNSA and thematic group Draw a lesson from the previous crisis management and make corrections/changes regarding options and mode of intervention if necessary to optimise the prevention of the next season 6 10 Task 64 Submit monthly monitoring reports to ARC Secretariat ARC national supervision Ongoing during payout 3 10 Task Submit final implementation report to ARC Secretariat SE - CNSA 3 10 Task 65 Please complete the ARC Standard OperatingProcedure timeline based on your country’s seasonal calendar and EW/CP processes. To do so: i) Add any additional SOPs that are specific to your country; ii) Replace the numbers in the month column with those months related to your seasonal calendar and ARC insurance contract; (iii)Either highlight in colour or use “X’s” to indicate the month(s) in which the activity occurs Table: IPcalendar # SOP Name M onth - 2 - 1 Harvest +1 +2 +3 +4 +5 +6 Monitor food security levels X X X FIP development X X Update contact databases X X FIP submission X FIP re - submission (if necessary) X Coordinate and ex

65 ecute needs assessment X X X
ecute needs assessment X X X FIP adjustment (if necessary) X X Notification to financial institution to receive ARC funding X Notification to implementing partners of potential funds transfer X X X X ARC Pay - out X Funds transfer X Inform existing programme managers of possibility of scale up X Identify responsible actors for the procurement of goods/supplies Verify that procurement sources and procedures are functional X Inform implementing partners of possibility of payout X Inform county/sub - county structures of possibility of payout X Identify additional beneficiaries and update beneficiary lists X Assess completeness of beneficiary lists in each identified district/county X Develop clear communication channels among implementing partners X Identify independent external financial auditor X Identify additional M&E personnel and training needs for a possible payout X Ensure implementing partners are familiar with ARC M&E requirements X 66 Annex1: Supporting documentsThe ‘’Plande soutien aux populations vulnérables 201’’The ‘’National Plan national d’organisation et de coordination des secours d’urgence et de réhabilitation’’National Plan for Organisation and Coordination of Emergency Aid a

66 nd RehabilitationAnnex2: Budget (USD)
nd RehabilitationAnnex2: Budget (USD) Sc e nario 1 Sc e nario 2 Sc en ario 3 Sc e nario 4 Free food distribution - 902, 500 1,800, 000 3, 5 00, 000 Cash transfer - - 2,250, 000 2 ,250, 000 Treatment of MAM - - - 2 ,500, 000 Targeting , Monitoring & Evaluation - 47, 500 450, 000 1,250, 000 Total 950, 000 4,500, 000 8 , 25 0, 000 Annex3: stimate of the costsof providing support for vulnerable populationsFree food distributionEstimated with CONASUR and the other partners involved in the implementation of the operations of free food distribution in Burkina Faso (BRC, Action sociale ...), the cost per person permonth for this activity is USD 6.5. This cost includes the purchasing, transportation, targeting and implementation costsCash transferThe individual support cost per month is estimated at USD 18his cost takes into account the assessment and targeting (USD 2., thedelivery (USD 1.6) and the amount allocated to the beneficiary (USD 14). This estimate was made with the help of the WFPreatment ofmoderate acute malnutrition According to the Nutrition Directorate in conjunction with UNICEF and theWFP, the cost of treating a child with MAM is aroundUSD 32.32. This meets the required sta