Academic Program Review at UIS

Presentation on theme: "Academic Program Review at UIS"— Presentation transcript:

Academic Program Review at UIS

Why UIS Conducts Program Reviews

To identify and analyze program strengths and areas of concern

To identify ways to improve the overall quality and productivity of programs

To comply with Illinois Board of Higher Education (IBHE) requirements

Program Review Process at UIS

More than 80% of American colleges & universities surveyed have some form of program review

UIS process consistent with best practices in program evaluation

Comprehensive coverage of program components

Grounded in faculty ownership

Review process is broadly participatory

Enhanced feedback

Year 1 Overview

Program completes self-study by gathering and analyzing data.

Program faculty draft report sections.

Program’s lead writer edits and compiles sections into Program Review report.

Program approves report.

Copies of Program Review report are submitted to College Curriculum/ Academic Standards Committee AND to the Dean.

College Curriculum/Academic Standards Committee asks questions, provides feedback to Program.

Year 1 Overview continued…

Program may be asked to revise report based on feedback and re-submit revised report to College Committee

and simultaneously to the Dean/Division Head

.

The Dean should

not

wait for the College Curriculum Committee’s feedback before reviewing the program self-study report.

College Committee prepares brief approval memo and forwards it (along with any revised report) to the Dean. A copy of the approval memo is also sent to the Program.

Dean/Division Head meets with VCAA, Associate Vice Chancellors for Undergraduate and Graduate Education. Based on discussion, the Dean prepares an administrative memo outlining recommendations, and forwards memo and final copy of Program Review report to the Provost. A copy of the administrative memo is also sent to the Program.

The Provost’s Office will distribute copies of the Program Review report and the administrative memo to the Councils.

Year 2 Overview

Councils review materials and may request additional information for clarification

Councils prepare written comments/recommendations in memos and forward the memos to Campus Senate & Provost

Senate and Provost review the reports and memos

Provost develops a Memorandum of Understanding based on recommendations from Program, Dean, Councils

Provost makes brief report to Illinois Board of Higher Education (IBHE)

Program Review Timeline

Some target

dates for the next 18 months…..

Self-Study, Report Writing, & College Review

Spring and Summer

2011

Self-study completed, and draft of Program Review report prepared and approved at program level

Program Review report sent to College Curriculum/Academic Standards Committee & Dean

Fall 2011

College Committee reviews materials, asks questions if needed for clarification, provides feedback to program

Dean meets with VCAA and Assoc VCs for Undergraduate & Graduate Education, and then prepares administrative memo

Program may revise report based on College Curriculum Committee’s feedback & resubmit

College Committee prepares brief approval memo, forwards memo (along with any revised report) to Dean. Copy of approval memo sent to Program.

By End of Fall 2011Dean/Division Head reviews report, meets with VCAA and Assoc VCs for Undergraduate and Graduate Education, prepares memo outlining recommendations, and forwards it to the Provost. Copy of Dean’s memo is sent to Program. Provost’s Office distributes copies of Program Review report and Dean’s memo to CouncilsProgram representative responds to any questions from Councils

Self-Study, Report Writing, & College Review continued…

Year 2: Governance Review

By

Early Spring

Semester

2012

Councils prepare written comments/recommendations and forward memo to Campus Senate & Provost (w/cc to Assoc Vice Chancellors

)

During Spring Semester

2012

Senate and Provost review reports & memos

By June of

2012

Provost makes brief report to Illinois Board of Higher Education (IBHE)

Provost develops a Memorandum of Understanding based on recommendations made by Program, Dean, and Councils

Academic Program Review Guidelines

Program Objectives & Structure

Assessment of Learning Outcomes & Curricular Revisions

Student Characteristics & Academic Support

Faculty

Learning Environment & Support Services

Review Guidelines continued….

Student Demand & Program Productivity

Centrality to Campus Mission

Costs

Summary & Recommendations

CASL Mid-Cycle Assessment Reports

A new process, approved last year by Campus Senate

Departments now submit an Assessment Progress Report to CASL in Year Three of the regular program review cycle. 

The Report will be due no later than May 15th of that academic year.

CASL Mid-Cycle Assessment Reports Cont.

In Year Four of the academic program review cycle, CASL will review the report and provide formative written feedback and assistance to the program.

Departments will be required to include CASL's feedback in their academic program review documentation.

For More Information on Assessment

See the CASL website:

http://www.uis.edu/assessment/

The CASL website can help you

Understand the assessment process

Prepare for the mid-cycle assessment reports

Find resources on best practices in assessment

Reviews of Minors & Certificates

Program Description & Objectives

Curriculum

Students

Faculty

Student Demand

Costs

Quality & Productivity

Recommendations

Suggestions

Get started as soon as possible and anticipate target dates over the next 18 months

Use the self-study process and external feedback to reflect and think about how the program could be improved

Involve all program faculty in the evaluation & writing process

Respond to the issues raised in the program’s last review cycle

Suggestions continued….

Demonstrate how evidence of student learning has been used to make curricular change

Analyze the data, including enrollments, and think about the possible implications of trends

Address problems directly in the report

Integrate the review with other planning or accreditation processes