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DoD Mail Acceptance  & Delivery Solutions DoD Mail Center Operations DoD Mail Acceptance  & Delivery Solutions DoD Mail Center Operations

DoD Mail Acceptance & Delivery Solutions DoD Mail Center Operations - PowerPoint Presentation

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Uploaded On 2019-11-01

DoD Mail Acceptance & Delivery Solutions DoD Mail Center Operations - PPT Presentation

DoD Mail Acceptance amp Delivery Solutions DoD Mail Center Operations DoD Official Mail Organization DoD utilize shipping tools Mail Center Calculations Optimize delivery solutions Mail and Package acceptance ID: 761991

minutes mail 000 center mail minutes center 000 delivery official dod seconds usps postage piece minute parcels daily parcel

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DoD Mail Acceptance & Delivery Solutions

DoD Mail Center Operations DoD Official Mail Organization DoD utilize shipping tools Mail Center Calculations Optimize delivery solutions Mail and Package acceptance Mail Delivery solutions Mail and Small Packaging material

DoD Mail Center Operations DoD Official Mail Organization: 17 Defense Agencies 11 DoD Field Activities 10 Combatant Commands 2400 official Mail Centers / facilities Mail Center / Facilities Operations: Consolidated Mail Facilities (CMFs) Mail Centers (Single & Multiple manned facilities) Remote facilities & Mail scanning facilities

DoD Mail Center Operations DoD OMM utilize shipping tools and minimize cost: Postage meters & Internet Mail Volume Ensure equipment and Staffing is commiserate with mail and shipping processing Time Encourage and deploy best practice decision Mail type / size (Letters, Flats, Parcels) Institute reporting and management tools within the OMC Personnel manning

Mail Center Calculations Official Mail Daily Duties Using a Manual Process Official Mail Daily Duties Using an Automated Process Duty Official Mail Center (Small) Official Mail Center (Medium) Official Mail Center (Large) Official Mail Center (X-Large) Official Mail Center (XX-Large) Total Mail Pieces Per Day 300 500 5,000 10,000 15,000 Annual Mail Piece Volume 75,300 125,500 1,255,000 2,510,000 3,765,000 Receive US Mail 5 Minutes 8 Minutes 30 Minutes 45 Minutes 60 Minutes *Sort Mail 30 Minutes (5 Seconds / Piece) 42 Minutes (5 Seconds / Piece) 417 Minutes 834 Minutes 1251 Minutes *Deliver Mail 15 Minutes 16 Minutes 60 Minutes 90 Minutes 120 Minutes Receive Outgoing Mail **Directorize Mail (1% Total) 6 Minutes 8 Minutes 100 Minutes 200 Minutes 300 Minutes Breakdown Outgoing Mail 10 Minutes (2 Seconds / Piece) 17 Minutes (2 Seconds / Piece) 167 Minutes 334 Minutes 500 Minutes Weigh Mail - Letters (93.7%) 50 Minutes (10 Seconds / Letter) 79 Minutes (10 Seconds / Letter) 60 Minutes (80 LPM) Weigh-on-Way 100 Minutes (95 LPM) Weigh-on-Way 105 Minutes (135 LPM) Weigh-on-Way Weigh Mail - Flats (.6%) 1 Minute (1 Minute Per Flat) 3 Minutes (1 Minute / Flat) Weigh Mail - Parcels (5.7%) 18 Minutes (1 Minute / Parcel) 28 Minutes (1 Minute / Parcel) 284 Minutes 570 Minutes 855 Minutes Print and Apply Postage - Letters (93.7%) 50 Minutes (10 Seconds / Letter) 79 Minutes (10 Seconds / Letter)       Print and Apply Postage - Flats (.6%) 1 Minute (1 Minute Per Flat) 3 Minutes (1 Minute / Flat)       Print and Apply Postage - Parcels (5.7%) 54 Minutes (3 Minutes / Parcel) 84 Minutes (3 Minutes / Parcel)       Meter / Label Mail - Parcels (5.7%)     48 Minutes (10 Seconds / Parcel) 95 Minutes (10 Seconds / Parcel) 143 Minutes (10 Seconds / Parcel) Tray Mail 5 Minutes 8 Minutes 30 Minutes 45 Minutes 60 Minutes Dispatch to USPS 5 Minutes 8 Minutes 30 Minutes 45 Minutes 60 Minutes Total Time 260 Minutes (5 Hours) 383 Minutes (7 Hours) 1226 Minutes (21 Hours) 2358 Minutes (40 Hours) 3455 Minutes (58 Hours)

Mail Center Sizes Mail Classes May Alter Calculated Processing Times Official Mail Center Size Small Medium Large X-Large XX-Large Letter 5,482,348 93.7% 281 469 4685 9370 14055 Flats 32,819 0.6% 1 3 30 60 90 Parcels 331,701 5.7% 18 28 285 570 855 Totals 5,846,868 100.0% 300 500 5,000 10,000 15,000 Total Mail Piece Volume Range Per Day 0 - 300 301 - 500 501 - 5,000 5,001 - 10,000 10,001 - 15,000 Annual Mail Piece Volume (251 Days * High Daily Volume Range) 75,300 125,500 1,255,000 2,510,000 3,765,000 Recommended Postage Application Method for the Lower End of the Total Mail Piece Volume USPS Click N' Ship USPS Post Office Stamp Stock PC Postage>301 Pieces Daily PC Postage<1000 Pieces Daily Meter>1001 Pieces Daily     Authorized Postage Application Method USPS Click N' Ship USPS Post Office Stamp Stock USPS Click N' Ship USPS Post Office Stamp Stock PC Postage PC Postage Meter Meter Meter

Mail Center Operations Optimize solutions & making decisions to mail! Official Mail Managers must create mail flow processes Mailing decisions work in tandem with mail and package acceptance and delivery Maximize acceptance and delivery Mail is delivery and pick up (timing) Create delivery points i.e. cluster boxes Consolidate outgoing mail and small packages to maximize savings through consolidation

Distribution and Delivery Mail and Package acceptance: DoD have multiple means to accept mail and packages Consolidate Mail Facilities (CMFs) Mail center drop boxes Door to door delivery Mail center pick up by mail clerks Mail Screening, Scanning Mail and Inspections Daily mail and package acceptance for metering and labeling for dispatch to USPS and Freight carriers

Mail Center Operations Mail and Small Packaging materiel USPS mailing products Flat rate packaging Consolidate mail to mailers for multiple points of delivery Small packaging i.e. FedEx, UPS Shipping small parcels Consolidate and ship to single delivery points for distribution

Mail Center Functions Mail Delivery solutions: Scanning and remote delivery Door-to-Door Delivery, Cluster Boxes, or Mail Center Pick-up Handling / Processing Freight (Non USPS Products) Handling / Processing Personal Mail Training Management / Reporting

Way Ahead DoD OMM must : Consider Mail Volumes Ensure equipment and Staffing is commiserate with mail and shipping processing time Encourage and deploy best practice decision Mail Size (Letters, Flats, Parcels) Institute reporting and Management Capabilities within OMC Work to ensure facility Layout is conducive to mail center operation Deploy share cost savings through innovation

Contact information DoD Official Mail Manager Mr. Tommie L. Kelley Tommie.L.Kelley.civ@mail.mil , 703-545-5480 Assistant DoD Official Mail Manager Mr. Alfred Fernandez alfred.a.fernandez.civ@mail.mil , 703-545-5481

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