PEIMS TRAINING SUMMER 20172018 agenda 20172018 TSDS Collections ODS Data Deletion Delete Utility New eDM Features Enhancements Reports Bundling Notifications Reminders New LEP Monitoring Codes Student Language Code ID: 762919
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PEIMS TRAINING SUMMER 2017-2018
agenda 2017-2018 TSDS Collections ODS Data Deletion Delete Utility New eDM Features Enhancements Reports Bundling Notifications Reminders New LEP Monitoring Codes Student Language Code NSLP Coding
tsds ready to load data to edm Submission timeline began August 1, 2017 eDM became available after the last summer release for 2016-2017 TSDS began loading August 7, 2017 Other collections are beginning to rely on PEIMS data. TEDS future submission timelines will be updated to reflect actual dates
Tsds peims house bill 22 updates 2017-2018 rescinded data elements - FALL
Tsds peims house bill 22 updates2016-2017 rescinded data elements E1531 – FINE-ARTS-CATEGORY-CODE E1532 – WELLNESS-AND-PHYSICAL-ED-CATEGORY-CODE E1533 – COMMUNITY-AND-PARENTAL-INVOLVEMENT-CATEGORY-CODE E1534 – 21ST-CENTURY-WORKFORCE-DEVEL-PGM-CATEGORY-CODE E1535 – SECOND-LANG-ACQUISITION-PGM-CATEGORY-CODE E1536 – DIGITAL-LEARNING-ENVIRONMENT-CATEGORY-CODE E1537 – DROPOUT-PREVENTION-STRATEGIES-CATEGORY-CODE
Tsds peims house bill 22 updates2016-2017 rescinded data elements (CON’T) E1538 – EDUCATIONAL-PGM-FOR-GT-STUDENTS-CATEGORY-CODE E1539 – OVERALL-RATING-CATEGORY-CODE E1540 – STATUTORY-REPORTING-AND-POLICY-COMPLIANCE-CODE E1575 – FIRST-CASE-CHOICE-INDICATOR-CODE E1576 – SECOND-CASE-CHOICE-INDICATOR-CODE E1577 – THIRD-CASE-CHOICE-INDICATOR-CODE E1578 – CASE-RATINGS-CRITERIA-LINK
TSDS READY TO LOAD AS OF AUGUST 7, 2017 ODS and PEIMS were ready for 2017-18 Fall submission The following items were available Oct. 20, 2017 Remove deleted data elements and add new Data Element Summary Search Submission Data Data Retrieval The following new validation rule 10020-0036 – If a campus has at least one student enrolled with ECONOMIC-DISADVANTAGE-CODE of “01”, “02”, then NSLP-TYPE-CODE cannot be “00” The following report PDM1-120-012 Student Indicator Report by Grade
Ods data deletions – delete utility Delete Utility released July 21, 2017 Delete all PEIMS classroom link data for a specific class ID number. New delete functionality released August 4, 2017There is now a checkbox in eDM to indicate file needs to be deleted before next load
Ods data deletions – delete utility Delete Utility allows you to: Delete ALL PEIMS Student Program Data as of Fall 2017-2018 Delete PEIMS Attendance Data By Campus & Instructional Track – Summer / Extended YearFor a Specific Student by Campus & Instructional Track – Summer / Extended YearFor a Specific Student by Instructional Track – Summer / Extended YearDelete ALL PEIMS Attendance Data – Extended YearFor a Specific Student – Extended Year continued
Ods data deletions – delete utility Delete Utility also allows you to: Delete PEIMS Course Completion Data – Extended Year Delete Course Completion Data for a Specific Student Delete ALL PEIMS Course Completion Data Delete PEIMS Student Program Data – Extended YearDelete Student Program Data for a Specific StudentDelete ALL PEIMS Student Program Data
New e dm features “Download All Error Files” button & additional column titled “Collection”
Bundling feature - MANAGE PEIMS BUNDLES CANNOT ACCESS SCREENSHOTS
Bundling feature - MANAGE CAMPUS BUNDLES CANNOT ACCESS SCREENSHOTS
Bundling feature – GENERATING BUNDLES CANNOT ACCESS SCREENSHOTS
Bundling feature - DOWNLOADING BUNDLES The Download Bundle page displays all the reports included in your bundle. All reports that successfully complete are available to download There are two options for downloading bundled reports: Select the checkbox in the table header to select ALL reports in zip file Select individual checkboxes to include only specific reports
Bundling feature – Validation Auto-Reports Auto-reports can be configured and run after a full, fatal free validation Auto-reports run as individual reports and appear in the normal reports sections of the View Reports page.
Enhancements – reports bundling roll-out Phase 1 was released August 4, 2017 and included the following elements: Technical Design TEA Administration Configuration Zip & Download LEA Bundle Reports Updated View Reports screen to include Bundle Reports
Enhancements – summer summary bundle PDM3-114-001 Teacher Class Summary PDM3-120-001 Student Roster Summary by Early Reading Indicator PDM3-120-004 Disaggregation of PEIMS Summer Attendance Data PDM3-130-001 Superintendent/Principal Report of Student Attendance PDM3-130-002 Superintendent/Principal Report of Career & Technical Education Eligible Days PDM3-130-003 Superintendent/Principal Report of Gifted & Talented Students & LEP Students PDM3-130-004 Superintendent/Principal Report of Special Education Eligible Days & Excess Hours PDM3-130-005 Comparison of Current & Prior Year Attendance PDM3-130-006 Campus Attendance Diagnostic Messages PDM3-130-008 Superintendent/Principal Summer Report of Student Attendance PDM3-130-010 Attendance Rate Comparison by Ethnicity, Gender and Special Populations PDM3-130-011 Flex Attendance-Superintendent Report of Student Attendance PDM3-130-012 Flex Attendance-Superintendent Report of Career & Technical Education Eligible Days PDM3-130-013 Flex Attendance-Superintendent Report by Special Program PDM3-130-014 Flex Attendance-Superintendent Summary Report of Student Attendance PDM3-130-015 Flex Attendance-Superintendent Report of Special Education Eligible Days & Excess Hours PDM3-134-001 Title 1 Part A Student Summary by Grade PDM3-134-002 Title 1 Part A Student Summary by Campus PDM3-134-004 Title 1 Part A Student Summary by Sex, Ethnicity & Grade PDM3-230-002 Submission Summary Report
Enhancements – fall summary bundle PDM1-100-002 Budget Summary by Object PDM1-100-009 Budget Data Review LEA/ESC PDM1-110-001 Staff Counts & Totals PDM1-110-004 Staff FTE Summary PDM1-110-006 Staff FTE by Role PDM1-120-001 Student Type by Grade, Ethnicity & Sex PDM1-120-005 Student Data Review PDM1-120-015 Student Roster Summary by Early Reading Indicator PDM1-121-007 LEA Summary of Special Education Students’ Disability PDM1-124-005 School Leaver Summary PDM1-220-001 Graduates Already Reported in Previous Year PDM1-230-002 Submission Summary Report PDM1-230-003 Summary by Sex & Ethnicity
Enhancements – additional features Over the next two implementation phases the following features will be added to the bundling tool Ability to configure LEA bundles (LEA data completer) Ability to delete configured bundles (LEA data completer) Ability to configure campus bundles (LEA data completer) Ability to configure ESC bundles (ESC data completer) Ability to generate ESC bundles Ability to limit report accessibility in the all-parameter bundle to user role Ability to generate campus bundles Ability to delete bundles Ability to auto-generate bundles after completing validations Receive notifications when bundle generation is complete
Enhancements – notification settings ESC/LEAs will have the ability to configure their own notifications.Notification configurations can be made “inactive”Configurations can specify and remove roles that receive notificationsRoles includeLEA PEIMS Data ApproverLEA PEIMS Data Completer LEA PEIMS Data Accepter ESC PEIMS Data Accepter ESC/LEA configurations will take precedence over TEA defined configurations
reminders…
Monitoring lep students Effective the 2018-2019 school year TEA will require an additional 2 years of monitoring for enrolled, exited LEP students. This will include information in the student performance results data for LEAs and campuses.LEP Indicator Codes “3” & “4” have been added to code table C061 LEP-INDICATOR-CODE
Monitoring lep students - WebSmart Go to: Students > Students > Student Manager Step 3 Step 1 Step 2
Student Language Code requirements Beginning with the 2017-2018 school year, districts shall conduct one home language survey of each studentStudents new to the district Students previously enrolled but not surveyed Survey must be signed by parent/guardian or student Parent signature required PK - 8thStudent signature required 9th – 12th The original copy of the survey shall be kept in the student’s permanent fileSurvey to be administered in English & Spanish and shall include the following questions:What language is spoken in your home most of the time?What language does your child speak most of the time?
Student Language Code - Websmart Step 1 Step 2 Step 3
NSLP Type Code To be compliant with federal reporting requirements, TEA has added the NSLP-TYPE-CODE to collect the National School Lunch Program status for each school campus level effective as of 2017-2018 school year regardless of participation.
Nslp type code - Websmart Go to: Students > Students > Student Manager Step 1 Step 2 Step 3
Early reading indicator code All students in grades KG – 2nd must have an Early Reading Indicator code assigned Valid Code Definitions
Early reading indicator - Websmart Go to: Students > Students > Student Manager Step 1 Step 2
Crisis coding Any student displaced by Hurricane Harvey or Irma for the 2017-2018 school year must have a crisis code. Valid Codes
Crisis coding - Websmart Go to: Students > Students > Student Manager Step 1 Step 2
Peims housekeeping Summer submission essentials
Discipline coding Disciplinary Reason 21-Violation of Student Code of Conduct The Behavior Location code must be 00-Not Applicable Behavior Location 01-On Campus is not a valid code for Disciplinary Reason 21 and will cause PEIMS errors if used Disciplinary Actions 01-Expulsion or 05-Out of School SuspensionCampus ID of Assignment must be set to “None”Disciplinary Actions that take place on campus, example 06 – In School Suspension Campus ID of Assignment must be set to the campus the student will be completing action Partial Day Disciplinary Actions equal a full dayPartial Day Disciplinary Action codes can only be used for a single day If the Disciplinary Action crosses multiple days and starts on a partial day that day should be coded as a full day
discipline coding - Websmart Go to: Students > Students > Student Manager
Discipline – compliance report Go to: Compliance > Reports > PEIMS DisciplineRun this report to check discipline incident coding. This report runs to Excel making it easy to sort and filter to check coding discrepancies in fields such as behavior location, length of consequence, action taken, etc..
Discipline coding – websmart (con’t) The Incident Number field should be left blank unless 2 or more students’ Disciplinary Incidents should be linked, i.e. 34-School Related Gang Violence, 41-Fighting/Mutual Combat etc.. Leave the incident field blank for the first student which will allow the system to assign a number Copy number down and enter as the incident number for the other students Remember discipline incidents cannot be linked across campuses
Graduation plans & endorsementsAll 9th – 12th grade students must have a Graduation Plan.All 9th & 10th grade students that are on the FHSP Graduation Plan must have at least one endorsement selected. Any student that entered 9 th grade before the 2014-2015 school year has the option of choosing one of the older graduation plans or the new FHSP endorsement plan. The additional plans are:MinimumRecommendedDistinguished Since each district is unique the district is required to build graduation plans and determine endorsements offered based on course offerings.
Graduation plans & endorsements - websmart Go to: Students > Scheduling > Graduation PlansClick When naming your plan be sure to choose nomenclature that is self-explanatory, i.e. FHSP + Arts & Humanities-English, FHSP + Bus & Ind-A/V Tech, FHSP + Multidisciplinary, etc. as the name you give will appear on transcripts.
Pre-K course Coding All PK courses must have the Course Type Code of “Pre-K Course” entered on the Attributes tab in the Course Catalog. Each Pre-K course section must have an Instruction Type Code indicating what part of the day students are attending class. Students > Scheduling > Course Catalog > Courses Students > Scheduling > Schedule Manager
Pre-k coding requirements Districts are required to code Program & Enrollment Type and Funding Source for each Pre-K student regardless of eligibility. This chart and eligibility qualifiers can be found in the 2017-2018 Student Accounting Handbook , Section 7.5
Pre-k coding - websmart Students > Students > Student Manager Be sure to check your coding by running the PK Funding and Eligibility report located in the Student module before you begin processing your Summer submission.
Pre-k coding - websmart Students > Scheduling > Schedule Manager Don’t forget to configure the PK tab in Schedule Manager
Kindergarten & ecds In order for ECDS testing to report properly the course that links the teacher responsible for testing must be the homeroom. This Not doing so will pull the course with the lowest PEIMS number for ECDS reporting which will cause significant errors.
Cte codingSummer CTE coding is based on completion of course Run the Career & Technology Contact Hour Detail Report (Students > Reports) to Excel to review coding. 8th grade students cannot earn CTE hours. If they are you must go into the student and delete the hours. Contact hours are entered in the course sections. If a student should not receive Contact HoursGo into the Enrollment tab on studentClick on the Course Schedule and choose the courseChoose “Ignore Contact Hours” and saveBest practice is to make edits after course completion has been done