PERFORMANCE REPORT 201516 FINANCIAL YEAR PRESENTATION TO THE PORTFOLIO COMMITTEE ON RURAL DEVELOPMENT AND LAND REFORM 17 February 2016 PRESENTATION OUTLINE Legend Strategic Goals Summary of Quarter 3 Performance ID: 573706
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Slide1
QUARTER 3
PERFORMANCE REPORT
2015/16
FINANCIAL YEAR
PRESENTATION TO THE PORTFOLIO COMMITTEE ON RURAL DEVELOPMENT AND LAND REFORM
17 February 2016Slide2
PRESENTATION OUTLINE
Legend
Strategic Goals
Summary of Quarter 3 Performance
Year-on-year
Performance
Comparison
Year-on-year
Average Quarterly
Performance
Programme Performance Description:
Programme 1:
Administration
Programme 2: Geospatial and Cadastral
Services
Programme 3: Rural
Development
Programme 4:
Restitution
Programme 5: Land Reform
Summary TableSlide3
THE LEGEND
TARGET
ACHIEVED
95% -100
%On Course, no major action needed.TARGET PARTIALLY ACHIEVED50% - 94%Moderate Risk that some problems exist that may affect achievement of targets. Remedial Action is required to avoid this.TARGET NOT ACHIEVED0% - 49% (less than 50%)Certainty, that targets were not achieved. Major Remedial Action and Urgent Intervention is required.
Departmental Performance = No. of targets achieved x 100 Total no of targets set
For targets on budget expenditure and invoices paid within 30 days the achievement must be 100%.Slide4
STRATEGIC GOALS
The Department has identified seven strategic goals it seeks to achieve in the five-year period of its Strategic Plan (2015-20) and beyond:
Foster corporate governance and service excellence.
Improve land administration for integrated and sustainable growth and development.
Promote equitable access to and sustainable use of land for development.Promote sustainable rural livelihoods.Improved access to services.Sustainable rural enterprises and industries.Restoration of Land rights.Slide5
SUMMARY OF PROGRAMME PERFORMANCE
Key Message:
Cumulatively, the
Department’s performance should be at 70%, compared to the actual performance of 44%.Cumulative projections: Q1 = 23% >> Q2 = 46% >> Q3 = 70% >> Q4 = 100%.Slide6
PROGRAMME PERFORMANCE COMPARISONS
Land Reform (PROG 5)
doubled the pervious quarter’s performance with 50%,
LTA
tripled their Q3 performance with 60%, while LRD also improved from 29% to 43%,Rural Development (PROG 3) regressed from 67% in Q2 to 30% in Q3,Restitution (PROG 4) also regressed from 100% in Q2 to 75% in Q3.Slide7
YEAR-ON-YEAR PERFORMANCE COMPARISON
Compared to the past three FYs, the
Department had the
highest achievement of 47%
.This performance is virtually double last FY’s performance of 24%.The performance is also above the average Q3 YOY performance of 38% (see next slide).Slide8
YEAR-ON-YEAR AVERAGE QUARTERLY PERFORMANCE
The graph shows typical
average YOY performance
across the 4 quarters (over the past three FYs),
compared to actual achievement in the current FY.Trends show that Q3 is the second-slowest performing quarter, however, the Dept. achieved a highest performance achievement of 47% in the current FY.The Dept. still needs to over-achieve its Q4 targets in order to catch-up on its Annual targets.Slide9
PERFORMANCE DESCRIPTION PER PROGRAMME
PROGRAMME 1: ADMINISTRATION
PROGRAMME PURPOSE
Provide strategic and logistical support in the form of executive services, corporate services and the acquisition of vehicles for departmental use. Oversee departmental capital works. Provide bursaries.Slide10
PROGRAMME 1: ADMINISTRATION
Performance Indicator
Annual Target
Q1
TargetQ1Results Q2TargetQ2Results Q3TargetQ3Results
Variance %Explanation ofthe the variancePlanned InterventionsCumulative% of allocated budget spent
100 %
25%
15,8%
50%
38,5%
75%
56,8%
-18,2% (R1,673 Bil) at end of Q3.
R905,8 Mil at end of Nov’15
Variance
is
due to under spending on Household Transfers of 25.5% below linear target and specifically under Program Rural Development 55.1% Program: Land Reform 40.5%; and Program Restitution with 16.9% under spending.
Provincial Visits to Provinces by DG & CFO to create awareness of Financial Performance Deficits.
Monthly IYM Meetings with DM.
Monthly Meetings with Managers with financial reports as standing agenda point (i.e. SMC; EMC; SMS; BMM).
56,8%
% of valid invoices paid within 30 days upon receipt by supply chain management
100%
100%
81%
100%
86,4%
100%
84%
-16%
Delays in the submission of invoices for processing. Banking details query. System error connection between LOGIS and BAS.
Escalation to the highest authority.
Issuing of warning letters to non-performing officials.
NB: for the current
cycle
16,2% of invoices have been
paid after the 30 day period
84%Slide11
PROGRAMME 1: ADMINISTRATION (2)
Performance Indicator
Annual Target
Q1
TargetQ1Results Q2TargetQ2Results Q3TargetQ3Results
Variance %Explanation ofthe the variancePlanned InterventionsCumulative% of disciplinary cases finalised within 90 days
60%
60%
19%
60%
29%
60%
42%
-18%
A
number of r
equests for postponements are made, ranging from;
Delays by the chairpersons we appoint to submit the reports or sanction;
Non-cooperation by supervisors/ managers when required to appear as witnesses.
Presiding Officers to be better managed and monitored;
Establish a
panel of external labour specialist to preside over disciplinary cases;
Bid will be advertised
in February 2016
.
42%
% of vacancies filled within 120 days from the advert date
70%
70%
37%
70%
31%
70%
33%
-37%
Line managers take on average 167 days [ 6 months ] to finalize a shortlist; [SMS 183 days]
Internal
promotions and the staff turnover rate in certain sections;
Administrative and Labour intensive recruitment process;
poor
internal controls to track the process;
A project
has been developed finalise most of the posts already advertised;
Bid to be advertised February 2016 to obtain an on-line recruitment solution;
Weekly progress reports to be issued to all line managers
33%Slide12
PROGRAMME 1: ADMINISTRATION (4)
Performance Indicator
Annual Target
Q1
TargetQ1Results Q2TargetQ2Results Q3TargetQ3Results
Variance %Explanation ofthe the variancePlanned InterventionsCumulative% network uptime and availability maintained
80%
80%
95,4%
80%
93,8%
80%
95,57%
15,57%
None
None
95,57%
Number of media assessment reports submitted indicating the departments profile in the
Media.
4
1
1
1
1
1
1
0
None
None
3 quarterly reports producedSlide13
PROGRAMME 1: ADMINISTRATION (6)
Performance Indicator
Annual Target
Q1
TargetQ1 Results Q2 TargetQ2 Results Q3 TargetQ3 Results Variance %Explanation ofthe the variance
Planned InterventionsCumulativeClean audit opinion obtainedClean audit opinion None No target
Clean audit opinion
Unqualified audit
Favorable audit interim report
Not achieved
The Branch says the indicator was incorrectly targeted in Q3 instead of Q4 when the
required POE is made
av
ailable from end of March annually.
Not provided
Not
provided
Unqualified audit
% of external audit findings resolved
100%
None
No target
100%
89%
100%
100%
None
None
None
100%
Financing Model approved
Financing Model developed and approved
Financing Model developed
Target
achieved
Financing Model developed but awaiting approval
Financing Model developed
Target achieved.
Financing Model developed
Financing Model Consulted
Target not achieved.
Financing Model developed
The Financing Model was not Consulted
Not provided
Not provided
Financing Model developedSlide14
OVERALL PERFORMANCE RATING – PROGRAMME 1
Administration
9 targets
were planned for implementation in the period under review:
3 targets were achieved,3 targets were partially achieved and,3 targets were not achievedPlanned TargetsTarget AchievedTarget Partially AchievedTarget Not AchievedQ3 APP Targets = 9 of 10
333Cumulative APP Targets = 25
8
14
3
The
Administration programme
achieved
33%
of the targets planned for implementation in quarter three and
32%
Cumulatively.
The Programme is in
high risk of missing its Annual targets
, in particular:
Vacancies
filled – Not achieved at Cumulative.
Disciplinary cases – Partially-achieved at Cumulative,
Allocated budget spent
– Partially-achieved at Cumulative
,
Valid invoices
– Partially-achieved at
Cumulative
.Slide15
PERFORMANCE DESCRIPTION PER PROGRAMME
PROGRAMME 2: GEOSPATIAL AND CADASTRAL SERVICES
PROGRAMME PURPOSE
Provide geospatial information, cadastral surveys, deeds registration and spatial planning, as well as technical services in support of sustainable land development.Slide16
PROGRAMME 2: GEOSPATIAL AND CADASTRAL SERVICES
Performance Indicator
Annual Target
Q1
TargetQ1 Results Q2 TargetQ2 Results Q3 TargetQ3 Results Variance %
Explanation ofthe the variancePlanned InterventionsCumulativeNational Spatial Development Framework (NSDF) developedNSDF discussion document on thematic areas and consultationPreliminary report on thematic areas
A
chieved
The preliminary report on thematic areas is available
Draft discussion document
Not Achieved
Consultation
Achieved
NSDF Consultation conducted.
None
None
None
Achieved
NSDF Consultation conducted
% of municipalities supported to implement the Spatial Planning and Land Use Management Act (SPLUMA)
70% SDFs
100%
Duplicate indicator
This target was erroneously split when the APP was published. This target is part of the one below that reflects 164.
N/ASlide17
PROGRAMME 2: GEOSPATIAL AND CADASTRAL SERVICES (2)
Performance Indicator
Annual Target
Q1
TargetQ1 Results Q2 TargetQ2 Results Q3 TargetQ3 Results VarianceExplanation ofthe the variance
Planned InterventionsCumulative% of municipalities supported to implement the Spatial Planning and Land Use Management Act (SPLUMA)164Compliance Assessment undertaken and report compiled. Not achieved
Issue
Compliance notices and Action Plan for remedial measures
Partially Achieved:
Detailed Action Plans and Compliance Notices were issued to
137
out of
164 Municipalities
Engage 164 Municipalities on Action Plans
Target Partially
Achieved: 154
Municipalities were engaged on SDFs action plans.
-10 Municipalities.
Progress for NW and Gauteng was delayed from Q1 leading to these provinces lagging behind by one quarter. The
delays
were as a result of
provincial dynamics and misalignment of our processes with those of municipalities
NW and Gauteng will catch up on the target
for
engagement
with
municipalities in
Q4 in order
achieve the annual target;
To be tracked
Target partially Achieved: 154
Municipalities were engaged on SDFs action plans.
(-10)
% of municipalities supported to implement the Spatial Planning and Land Use Management Act (SPLUMA)
40%: Land Use
Schemes (93)
Compliance Assessment undertaken and report compiled
Not achieved
Issue Compliance notices and Action Plan on remedial measures to 93 municipalities
Partially Achieved
: Detailed Action Plans and Compliance Notices were issued to
79
out of
93 Municipalities.
Engage 93 Municipalities on LUS Action Plans
Target Achieved:
46% Municipalities were engaged on LUS action plans.
6%
(15 municipalities)
None
None
Target AchievedSlide18
PROGRAMME 2: GEOSPATIAL AND CADASTRAL SERVICES (3)
Performance Indicator
Annual Target
Q1
TargetQ1 Results Q2 TargetQ2 Results Q3 TargetQ3 ResultsVariance %Explanation ofthe the variancePlanned Interventions
Cumulative% of municipalities supported to implement the Spatial Planning and Land Use Management Act (SPLUMA)90% Functional Land Use Regulators (210) Provide 30% with generic tools for Land Use Regulators 78% municipalities have been provided with generic tools for Land Use Regulators Provide 60% with generic tools for Land Use Regulator
Taget Achieved:
(
69%
). Total of
144 Local and District Municipalities
were assisted with generic tools for land use regulators (model bylaws, customised bylaws, gazettes).
Compliance
assessment undertaken and report compiled
Target Achieved:
100%
234 Municipalities were assessed on Land Use Regulator compliance assessment reports.
10%
None
None
Target Achieved: Slide19
PROGRAMME 2: GEOSPATIAL AND CADASTRAL SERVICES (4)
Performance Indicator
Annual Target
Q1
TargetQ1 Results Q2 TargetQ2 Results Q3 TargetQ3 ResultsVariance %Explanation ofthe the variancePlanned Interventions
CumulativeNumber of District Rural Development Plans completed 27Draft district rural development plans Not achieved
Consultation
Target Achieved:
Consultations were conducted for 27 District Municipalities (WC =1 DM; NC =1 DM; EC =5 DMs; FS =1 DM; MP = 1 DM; KZN = 10 DMs; NW=3 DMs; LP = 5 DMs.
Finalization
and approval
Not Achieved:
3 District Municipalities have finalized and approved Rural District Plans.
-24
KZN:
Problems
with service provider performance and difficulty with stakeholder availability for consultation
EC
: problems
with service provider performance
and
scope creep ( Additional district added)
Mpumalanga:
Problems
with service provider performance
Limpopo
:
Problems
with service provider performance
and delays in stakeholder
consultation due to traditional issues
NW:
Delays in consultation with traditional leaders
and
Problems
with service provider performance
All Rural Development Plans will be approved by Project Steering Committees by March 2016 (Action Plans with dates available)
RDPs will then be adopted by the Municipal Council through IDP processes in May/June 2016 across all provinces
Not Achieved
(-24
district municipalities)Slide20
PROGRAMME 2: GEOSPATIAL AND CADASTRAL SERVICES (5)
Performance Indicator
Annual Target
Q1
TargetQ1 Results Q2 TargetQ2 Results Q3 TargetQ3 Results VarianceExplanation ofthe the variancePlanned Interventions
CumulativeNumber of provinces supported to develop Provincial SDFs 2 (NW, GP) Compliance assessment undertaken and report compiled for (NW, GP) 2 (NW, GP)Complianceassessmentundertaken and report compiled.Issue compliance notices and action plan for remedial measures to six provinces
Target partially achied:
NorthWest: Complience notices developed on PSDF
Engage NW
and GP on Action Plans
Target Achieved
None
None
None
Target Achieved
(GP and NW)
Number of State Domestic Facilities (SDFs) surveyed
1,200
150
77
400
150
450
60
-390
The project has just resumed after a break due to unavailability of funds.
The services of service providers have just been procured during the October month.
Service providers have started submitting at SG offices for examination and approval. The turn-around plan is in place to catch up with the backlog. Delivery is expected to improve drastically in the next month.
287
(-713)Slide21
PROGRAMME 2: GEOSPATIAL AND CADASTRAL SERVICES (6)
Performance Indicator
Annual Target
Q1
TargetQ1 Results Q2 TargetQ2 Results Q3 TargetQ3 Results VarianceExplanation ofthe the variancePlanned Interventions
CumulativeNumber of maps of the national map series produced/ reviewed.197 50 61518348
51
3
None
None
195
Average number of working days taken to process registerable diagrams, sectional plans and general plans.
14
14
13.5
14
12
14
13,5
0,5
None
None
13,5 (+0,5)Slide22
PROGRAMME 2: GEOSPATIAL AND CADASTRAL SERVICES (
7
)
Performance Indicator
Annual TargetQ1 TargetQ1 Results Q2 TargetQ2 Results Q3 TargetQ3 Results VarianceExplanation ofthe the variancePlanned Interventions
CumulativeNumber of sets of solution modules deployed Enterprise architecture available Enterprise architecture available Not achieved.The request for EA work was completed and submitted to SITA. Delivery has been placed on holdNo Target
N/A
No Target
N/A
N/A
N/A
N/A
Not achieved.
The request for EA work was completed and submitted to SITA. Delivery has been placed on hold
Number of deeds and documents registered
967,725
232,883
249,325
256,583
258,165
262, 393
263,223
830
No challenges. There was an increase in the number of deeds lodged
None
770,713Slide23
PROGRAMME 2: GEOSPATIAL AND CADASTRAL SERVICES (
8
)
Performance Indicator
Annual TargetQ1 TargetQ1 ResultsQ2 TargetQ2 ResultsQ3 TargetQ3 ResultsVariance %Explanation ofthe the variance
Planned InterventionsCumulative% of Deeds made available within 7 days from lodgement to execution95%95% 57%95%
73%
95%
77%
-18%
Recurring problems with DRS and its applications resulting in backlogs in 3 offices. Cape Town (13%), PMB (67%) and JHB (78%) offices did not achieve the 95% target resulting in the branch's underperformance .
Insufficient resources in examinations due to vacancies and staff being on leave.
System downtime is a recurring problem and the matter has been escalated to OCRD and OCIO. CPT, PMB and JHB advised to develop action plans for reducing the backlog and this to be treated as a project. Leave to be properly managed in all deeds offices to ensure efficiency in operations and improve service delivery.
Filling of vacancies to be prioritised in Examination and Scanning Sections for all offices.
77%
(-18%)Slide24
OVERALL PERFORMANCE RATING – PROGRAMME 2
Geospatial and Cadastral Services
12 targets
were planned for implementation in the period under review:
7 targets were achieved,2 targets were partially achieved, and3 targets were not achieved.Planned TargetsTarget AchievedTarget Partially AchievedTarget Not Achieved
Q3 APP targets = 12 of 13723
Cumulative APP targets = 37
21
6
10
The
Geospatial and Cadastral programme
achieved
58%
of the targets planned for implementation in quarter three and
57%
Cumulatively.
The Programme need to closely monitor indicators such as:
District rural development plans – Not achieved at Cumulative.
State domestic facilities – Not achieved at Cumulative,
% of deeds made available within 7 days
– Partially-achieved at
Cumulative
.Slide25
PROGRAMME PERFORMANCE DESCRIPTION
PROGRAMME 3: RURAL DEVELOPMENT
PROGRAMME PURPOSE
Initiate, facilitate, coordinate and act as a catalyst for the implementation of comprehensive rural development programme leading to sustainable and vibrant rural communities.Slide26
PROGRAMME 3: RURAL DEVELOPMENT
Performance Indicator
Annual Target
Q1
TargetQ1 Results Q2 TargetQ2 Results Q3 TargetQ3Results VarianceExplanation ofthe the variance
Planned InterventionsCumulativeNumber of projects implemented in rural communities to improveproduction, in support of improved food security 30 5
0
10
15
10
8
-2
In terms of annual target
to date the deficit is 1.
KZN
experienced
delays in planning and hence 11 projects commenced only
in Q3, and
will be delivered in q4.
Limpopo
experienced capacity constraints which affected the timeframes to the required approvals.
3 projects are now in procurement and will be delivered in this quarter.
All projects planned for this quarter are currently in procurement and there is weekly monitoring to ensure deliver takes place in February. The
delivery of the planned projects will then exceed the annual target
23 (
-2
)
Number of Rural Information Desks established
27
No Target
N/A
No Target
N/A
10
0
10
We are currently finalising agreements with various municipalities regarding space aligned to the Disaster Help Desks established previously.
The
target will be achieved
0 (10)
Number of socio economic infrastructure projects coordinated
80
10
18
15
26
25
27
2
N/A
N/A
71 (+21)Slide27
PROGRAMME 3: RURAL DEVELOPMENT (2)
Performance Indicator
Annual Target
Q1
TargetQ1 Results Q2 TargetQ2 Results Q3 TargetQ3Results VarianceExplanation ofthe the variance
Planned InterventionsCumulativeNumber of infrastructure projects facilitated within 27 priority districts to support agri-parks development27No TargetN/A
No Target
N/A
13
0
-
13
In some areas, sites were finalised in Q2
and quick win projects commenced only in Q3 as business plans were being finalised. Certain supply chain challenges around non responsive bids also negatively impacted.
Several projects are at an advanced stages of implementation and contractors are on site in GP, FS, EC, KZN, WC, NW, and MP. Several projects dealing with pack sheds, storage facilities, tunnels and fresh produce markets are targeted to be concluded. This target will therefore be achieved
-
13Slide28
PROGRAMME 3: RURAL DEVELOPMENT (3)
Performance Indicator
Annual Target
Q1
TargetQ1 Results Q2 TargetQ2 Results Q3 TargetQ3Results VarianceExplanation ofthe the variance
Planned InterventionsCumulativeNumber of Animal Veld Management Programme projects implemented25030 22
50
59
70
60
-10
Although we under achieved for Q3, In
terms of the cumulative target we are above as we have over achieved in previous Quarters.
Majority of projects are with contractors on site and several
additional boreholes projects are being implemented as part of drought intervention plans and re-prioritisation within the programme. This target will be over achieved. Weekly monitoring of progress to ensure any challenges are dealt with.
141 (
-9
)
Number of projects implemented in support of the River Valley Catalytic
Programme
20
No Target
7
No Target
2
5
0
-5
Not provided
Not provided
9Slide29
PROGRAMME 3: RURAL DEVELOPMENT (4)
Performance Indicator
Annual Target
Q1
TargetQ1 Results Q2 TargetQ2 Results Q3 TargetQ3 Results VarianceExplanation ofthe the variancePlanned Interventions
CumulativeNumber of rural enterprises supported in rural development initiativeswith special focus on 27 District Municipalities215 40 16
60
20
80
52
-28
Capacity constraints both within the Branch and in Supply Chain in terms of the skills required to follow new mode of delivery resulted in delays. This included skills in drawing up specifications as well as capacity to deal with the volume of work that needed to be procured. and hence delivery. Other challenges included non-responsiveness to tenders, quotations received being too high.
Provinces are projecting to deliver on all their outstanding enterprises
that could not be finalised by quarter 3. Daily tracking of reports from provinces will be done to monitor performance.
In addition, strategic partnerships have been entered into e.g. OMNIA especially with regard to agricultural enterprises aligned to the AgriParks . All other projects that are routed through SCM are already at an advanced stage and delivery will be fast tracked for February.
88 (-92)
Number of skills development opportunities provided to support rural
development initiatives
4,500
300
1,499
REID:
1,000
RID: 499
500
3,196
REID
: 2,306
RID
: 890
1, 200
2096
REID: 1,742
RID: 354
896
More skills development opportunities identified and implemented also through partnerships
N/A
6,791
REID: 5048
RID:
1,743
Number of skills development opportunities provided to NARYSEC youth
2,500
No Target
779
No Target
756
No target
1,063
N/A
N/A
N/A
2, 598Slide30
PROGRAMME 3 : RURAL DEVELOPMENT (
5
)
Performance Indicator
Annual TargetQ1 TargetQ1 Results Q2 TargetQ2Results Q3TargetQ3Results VarianceExplanation of
the the variancePlanned InterventionsCumulativeNumber of Agricultural graduates deployed in rural projects.200No target
0
No target
0
100
175
75
Branch
was
requested that the intake of AG not be staggered
over 2 quarters but to appoint all in Q3. EC did not make the Q3 deadline and will appoint in Q4.
N/A
175
Number of jobs created in rural development initiatives
8,000
1,000
1,268
REID:
650
RID:
618
1,500
1,218
REID
: 312
RID:
906
2, 500
1,482
REID:
906
RID: 576
-1,018
Delays
in implementation of planned projects in Enterprises and livelihood community projects impacted on jobs to be created.
The
shortfall will be made up in the 4
th
quarter as delivery in many of the enterprises is targeted for the quarter. In addition, t
he
Matatiele Masisizane project is expected to create 500 jobs, OMNIA agreement will be creating at least 132 jobs and Red meat value chain project will also be creating additional job opportunities. In at least 4 provinces The Cotton SLA is sustaining more than a 1000 jobs
3,
968
(
-1
,032
)
REID: 1,868
RID: 2,100Slide31
OVERALL PERFORMANCE RATING – PROGRAMME 3
Rural Development
10 targets
were planned for implementation in the period under review:
3 targets were achieved,4 targets were partially-achieved, and3 targets were not achieved.Planned TargetsTarget AchievedTarget Partially AchievedTarget Not AchievedQ3 APP targets = 10 of 14
343
Cumulative APP targets = 22
11
6
5
The
Rural Development programme
achieved
30
%
to date of the targets planned for implementation in quarter three and
50%
Cumulatively.
The Programme needs to closely monitor the following indicators:
Rural information desks established – Not achieved at Cumulative,
Infrastructure projects facilitated
– Not achieved at Cumulative,
Rural
enterprises supported
– Not achieved at Cumulative
, and
Jobs created
– Partially-achieved at
Cumulative
.Slide32
PROGRAMME PERFORMANCE DESCRIPTION
PROGRAMME 4: RESTITUTION
PROGRAMME PURPOSE
Settle and finalize land restitution claims under the Restitution of Land Rights Act (Act 22 of 1994)Slide33
PROGRAMME 4: RESTITUTION
Performance Indicator
Annual Target
Q1
TargetQ1 Results Q2 TargetQ2 Results Q3 TargetQ3 Results Variance Explanation ofthe the variancePlanned Interventions
CumulativeNumber of land claims settled463 92 38139
146
185
267
82
N/A
N/A
451 (+35)
Number of land claims finalised
373
74
57
111
130
149
173
24
N/A
N/A
360 (+26)
Number of phased projects approved
62
12
8
18
24
24
24
1
N/A
N/A
57 (+3)
Number of claims lodged by 1998 to be researched
2660
532
195
798
782
1,064
658
-406
Not provided
Not provided
1,635 (
-759
)
Number of Lodgement Offices operational
2 all-terrain (4x4)
mobile lodgement
offices operational
2 all-terrain (4x4)
mobile lodgement
offices operational
0
No Target
4x4 Mobile offices registered and successfully rolled out in North West and Northern Cape. Roll out to all provinces managed through project manager.
No target
N/A
N/A
N/A
N/A
4x4 Mobile offices registered and successfully rolled out in North West and Northern Cape. Roll out to all provinces managed through project manager.Slide34
OVERALL PERFORMANCE RATING – PROGRAMME 4
Restitution
4 targets
were planned for implementation in the period under review:
Three targets were achieved,One target was partially-achieved, andNone of the targets were not achieved.Planned TargetsTarget AchievedTarget Partially AchievedTarget Not AchievedQ3 APP targets = 4 of 5
310Cumulative APP targets = 13
10
3
0
The Restitution programme
achieved
75
%
of the targets planned for implementation in quarter two and
77%
Cumulatively.
The Programme needs to closely monitor the the following indicator:
Claims lodged by 1998 to be researched
– Partially-achieved at
Cumulative
.Slide35
PROGRAMME PERFORMANCE DESCRIPTION
PROGRAMME 5: LAND REFORM
PROGRAMME PURPOSE
Initiate sustainable land reform programmes in South Africa.Slide36
PROGRAMME 5: LAND REFORM - LRD
Performance Indicator
Annual Target
Q1
TargetQ1 Results Q2 TargetQ2 Results Q3 TargetQ3 Results VarianceExplanation ofthe the variancePlanned Interventions
CumulativeNumber of hectares acquired 370,000 77,714 24,162 ha Redistribution:10930.0393haRestitution:13232.1072ha111,769ha
71,580 ha
Redistribution:
44 630.67
Restitution:26,949
102,732
Total = 82938ha
Restitution
acquired Total = 29748.9107ha
Redistribution = 53188.6572ha
-19,794ha
Time laps between NLARCC /MCM approval /Concurrence and land transfers.
R 275m shifted from PLAS land acquisition without considering the revision of targets. Targets were revised based on this budget shift to 203 000 and quarter two targets revised from 111 769 ha to 75 526 ha.
Increase in the price per hectares vs. the budget allocation.
Improve the turnaround times for approval of applications and alignment with the DLRC approved process flow.
Proper alignment of targets with the economic realities and budget allocation in the next financial year.
178, 679ha
(
-113,536
ha
)
Number of hectares allocated to smallholder farmers
185,000
35,243
4,197
50,663ha
34,331ha
55,
821
32,834ha
-22,987ha
a) POE provided was not specific in terms of defining and clearly indicate allocation to smallholder farmers hence the POE was not considered for this indicator but only reflect the category of the farmer being allocated yet the farms were allocated to smallholder farmers.
Alignment of the POE with the state land lease and disposal policy chapter 6 that defines the various categories for allocation of land by the State. Develop a new standardized memorandum for approval TIDS, define smallholder farmers in order to improve the Portfolio of Evidence.
71,362ha
(
-70,365ha
)Slide37
PROGRAMME 5: LAND REFORM - LRD (2)
Performance Indicator
Annual Target
Q1
TargetQ1 Results Q2 TargetQ2 Results Q3 TargetQ3 Results VarianceExplanation ofthe the variancePlanned Interventions
CumulativeNumber of hectares allocated to farm dwellers and labour tenants 37,0007,891013,128ha011, 3441,118ha
-
10,226
Time laps between NLARCC /MCM approval /Concurrence and land transfers and actual approval by the delegated authorities.
Delays in approval of applications due to non compliance with the relevant legislations e.g. ESTA and LTA provisions on the applications.
Delays in the finalization of land transfers and establishment of CPAs to take ownership of these farms since its direct transfer.
Branch
LTA to develop clear process flows and SOP for approval of tenure projects.
Develop standard memorandum for approval of tenure projects.
1117.5666
(
10226.4334
)
Number of District Land Committees established
27
No Target
0
No Target
28
No Target
7
N/A
N/A
N/A
35
Number of farms acquired to support Agri-Parks
27
No Target
0
No Target
16
No Target
26
N/A
N/A
N/A
42Slide38
PROGRAMME 5: LAND REFORM – LRD (
3
)
Performance Indicator
Annual TargetQ1 TargetQ1 Results Q2 TargetQ2 Results Q3 TargetQ3 Results Variance
Explanation ofthe the variancePlanned InterventionsCumulativeNumber of PLAS farms identified for the incubation and training of agricultural graduates13No Target
0
No
target
1
No
target
1
N/A
N/A
N/A
2
Number of pilot projects on Policy on Strengthening Relative Rights
10
No Target
0
No Target
N/A
No
target
N/A
N/A
N/A
N/A
N/ASlide39
PROGRAMME 5: LAND REFORM – LRD (
4
)
Performance Indicator
Annual TargetQ1 TargetQ1 Results Q2 TargetQ2 Results Q3 TargetQ3 Results Variance
Explanation ofthe the variancePlanned InterventionsCumulativeNumber of farms under the Recapitalisation and Development Programme33182
36
83
61
83
190
107
N/A
N/A
287 (+39)
Number of farmers trained through the Recapitalisation and Development programme
994
248
151
248
257
249
120
-129
Non submission of POE for farmers trained especially on farm technical training yet a lot of farmers have been trained.
To
improve the reporting mechanisms and systems to collect POE on training provided.
528
(
-217
)
Number of jobs created in land reform projects through the Recapitalisation and Development programme
994
248
659
248
674
248
303
55
N/A
N/A
1,636
(+892)
Number of farms under Recapitalisation and Development Programme allocated to smallholder farmers
165
61
0
62
3
32
36
4
Smallholder farmers are Recapitalized but the memorandums of approval are not defining the smallholder farmers but only reflecting the category of the farmers e.g. 2,3 or 4.
Develop a new standardized memorandum for approval, define smallholder farmers in order to improve the Portfolio of Evidence
39
(-116)Slide40
OVERALL PERFORMANCE RATING – LRD
Land Reform - LRD
7 targets
planned for implementation in the period under review:
3 targets were achieved,3 targets were partially achieved, and1 target was not achieved.Planned TargetsTarget AchievedTarget Partially AchievedTarget Not AchievedQ3 APP targets = 7 of 11
331Cumulative APP targets = 21
6
9
6
The
Land Reform - LRD programme
achieved
43%
of the targets planned for implementation in quarter two and
29%
Cumulatively.
The Programme is in
high risk of missing its Annual Targets
.
Farms under RECAP allocated to smallholder farmers – Not achieved at Cumulative,
Land acquired
– Partially-achieved at
Cumulative,
Hectares allocated to smallholder farmers –Partially-achieved at Cumulative,
Hectares allocated to farm dwellers and labour tenants – Partially-achieved at Cumulative, and
Farmers trained through RECAP – Partially-achieved at Cumulative.Slide41
PROGRAMME 5: LAND REFORM - LTA
Performance Indicator
Annual Target
Q1
TargetQ1 Results Q2 TargetQ2 Results Q3 TargetQ3 Results VarianceExplanation ofthe the variancePlanned Interventions
CumulativeNumber of Communal Property Associations supported to be compliant with legislation. 20050 05025
50
64
14
A lot of CPA have been supported and are in different stages of regularisation. CPA have serious conflicts and governance issues which takes long to resolve.
CPAs pending in the regularisation process through LRMF. Provinces to immediately identify 5 less complicated CPA’s that can be regularized immediately through LRMF.
89 (-61)
Number of labour tenants applications settled
137
33
0
34
0
38
0
38
Capacity constraint due to the migration. Only Directors and DD were approved and prioritised.
Process of disposing land from PLAS underway but taking longer due to this process being new.
Time laps between NLARCC /MCM approval /Concurrence and land transfers of the tenure reform related projects
Some staff appointments were made but still not enough due to the flaws in the structural design. Only Directors and DD were approved and prioritised
Provinces to identify farms bought through PLAS and Court Decisions/ Orders to accommodate labour tenants
0 (105)Slide42
PROGRAMME 5: LAND REFORM - LTA (2)
Performance Indicator
Annual Target
Q1 Target
Q1 Results Q2 TargetQ2 Results Q3 TargetQ3 Results VarianceExplanation ofthe the variancePlanned InterventionsCumulative
Number of TRANCRAA projects (Transformation of Certain Rural Areas Act) supported towards transfers.71 02023
1
The target has been exceeded due to strategies put in place by the Western Cape PSSC to ensure improved performance.
None
3 (
-2
)Slide43
PROGRAMME 5: LAND REFORM - LTA (3)
Performance Indicator
Annual Target
Q1
TargetQ1 Results Q2 TargetQ2 Results Q3 TargetQ3 Results VarianceExplanation ofthe the variancePlanned Interventions
CumulativeNumber of State Land Parcels confirmed as vested.2,625553 191EC:104KZN: 49
LP: 12, MP:
23 NW:
3
620
278
EC: 64
KZN: 65
LIM: 45
MP: 25
NW: 79
862
420
EC-202
KZN–79
LIM – 14
MPU-31
NW–94
-442
The vesting targets were reviewed in November 2014 but the changes were not effected in the approved APP, hence the targets in the APP are higher than anticipated delivery.
The initial plan was to review the APP targets to correspond with actual PSSC targets. The process of reviewing the APP
targets appears to have stalled.
The alternative plan was to get those provinces which are able to process more applications (EC & KZN) to do so. This has improved performance in some way but the balance appears too high to reach.
889
(-1146)
% Complete Immovable Asset Register
100%
100%
100%
100%
100%
100%
100%
100%
n/a
n/a
100%Slide44
OVERALL PERFORMANCE RATING – LTA
Land
Reform
- LTA
5 targets were planned for implementation in the period under review:3 targets were achieved,None of the targets were partially achieved, and2 targets were not achieved.Planned TargetsTarget AchievedTarget Partially AchievedTarget Not AchievedQ3 APP targets = 5 of 5
302
Cumulative APP targets = 15
3
6
6
The
Land Reform - LTA programme
achieved
60%
of the targets planned for implementation in quarter two and
20%
Cumulatively.
The Programme is stands a
high risk of missing its Annual Targets
.
Labour tenants applications settled – Not achieved at Cumulative,
State land parcels vested
– Not achieved at Cumulative, and
CPAs supported to be compliant – Partially-achieved at Cumulative.Slide45
PROGRAMME 5 OVERALL PERFORMANCE RATING
Land Reform
12 targets
planned for implementation in the period under review:
6 targets were achieved,3 targets were partially-achieved, and3 targets were not achieved.Performance = No. of targets achieved x 100 Total no of targetsThe Land Reform programme achieved 50% of the targets planned for implementation in quarter two and 25% Cumulatively.The Programme stands a high risk of missing its Annual Targets.Planned TargetsTarget Achieved
Target Partially AchievedTarget Not AchievedQ3 APP Targets = 12 of 16
6
3
3
Cumulative APP Targets = 36
9
15
12Slide46
OVERALL PROGRAMME PERFORMANCE SUMMARY
T
he
Department
achieved 47% of the targets planned for implementation in quarter three and 44% cumulatively.NATIONAL ProgrammesAPP Targets 2015-16Targets Planned Q3Targets Achieved Q3Overall Achievement Q3
Targets Planned CumulativeTargets AchievedCumulativeOverallAchievement Cumulative
Administration
10
9
3
33%
25
8
32%
Geospatial
and
Cadastral Services
13
12
7
58%
37
21
57%
Rural Development
14
10
3
30%
22
11
50%
Restitution
5
4
3
75%
13
10
77%
Land Redistribution and Development
11
7
3
43%
21
6
29%
Land Tenure and Administration
5
5
3
60%
15
3
20%
Overall Total
58
47
22
47%
133
59
44%Slide47
WAY-FORWARD
Cumulative performance (
44%
instead of
70%) shows that the Department faces an uphill task in catching up on its annual targets.There’s a high probability risk that the Department will miss its annual targets.All Action Plans need to be tracked and monitored weekly by Branches and Programmes to catch-up on annual targets.Monthly reports to be presented at monthly SDC Forums that act as early indicator whether or not the Department is on track.The grounding of all provincial personnel until the end of the financial year to ensure the success of intervention plans.National SDC’s to be provided with weekly progress reports and POEs, signed off by the provincial director and CD PSSC.Slide48
THANK YOU
Compiled by:
The Chief Directorate Monitoring & Evaluation.