Homeowners Association Annual Meeting December 6 2016 Agenda Call to Order ASD Referendum Matt Burrows Middletown Police Sgt Scott Saunders Presidents Report Treasurers Report ID: 598401
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Willow Grove MillHomeowners Association
Annual Meeting
December 6, 2016Slide2
Agenda
Call to Order
ASD Referendum – Matt Burrows
Middletown Police – Sgt. Scott SaundersPresident’s ReportTreasurer’s ReportARC Process– Ryan HellerOld BusinessNew BusinessElection of DirectorsQ&A/AdjournmentSlide3
Matt Burrows
Superintendent of Schools
Appoquinimink School DistrictSlide4
Sgt. Scott Saunders
Community Services Officer
Middletown Police DepartmentSlide5
President’s Report
Assessment – April 2016
Bills (587) sent April 5
th, due May 9thSecond notices (263) sent June 9th, due June 24th 78% compliance rate (452 paid/135 unpaid)Lien notices will be sent January 2017Inquiries 2016 (Website, phone, mail, email) – 76 Total21 Deed Restrictions21 Dues/Budget11 Real estate closing agents/attorneys10 Other7 Traffic/Parking/Roads6 Property maintenanceOther UpdatesPaving Stop SignsSpeeding EnforcementCommercial Development299 Widening Project – 2 years away - 2018Slide6
Treasurer’s ReportSlide7
Architectural Review Committee (ARC)
Committee Members:
Ryan Heller, Greg Harkin, Eric Coddington, Tammi Stephens
Request Type:# of Requests:Outcomes:Solar Power System33 Approvals
Patio
2
2 Approvals
Fence
2
2 Approvals
Shed
1
1 Decline
Other External
4
4
Approvals
Totals:126 Approvals/1 Decline
2016 Outcomes:Slide8
Architectural Review Committee (ARC)
What is the Committee Looking for?
The quality, aesthetic suitability, nature, kind, shape of the proposed building or other structure;
The color height and materials of which it is to be constructed;The specific site upon which it is proposed to construct or erect the same; The harmony of the proposed change, alteration, addition, building or structure with structures on neighboring properties and the outlook and view from the neighboring properties; and The effect on the reasonable passage of light and air to the neighboring propertiesSlide9
Section 9. Fences - No enclosing or non-enclosing fence or barrier (hereinafter the "fence") shall be erected on any lot closer to the Front street line than the rear-most wall of the principal building, No fences shall be of a height of more than five (5) feet and any such fences shall be split rail design and constructed only of wood left in a natural color or white vinyl or other material approved by Declarants. Green wire mesh may be applied to the inside perimeter of the split rail fence. No such fences shall be constructed or maintained upon the lots until the plans for same have been approved by Declarants in accordance with the provisions herein
Section 17. Outbuildings
- No outbuildings, sheds, garages, enclosed outdoors storage facilities, or other similar structures shall be erected, placed or maintained on any lot within the property unless such structures are (i) constructed of a material other than metal; (ii) are located only in the rear yard of any lot; (iii) do not exceed the aggregate size of eighty (80) square feet on each lot; (iv) do not exceed a height of eight (8) feet above ground level; and (v) are built in accordance with plans, specifications and illustrations approved by Declarants or their successors or assigns pursuant to this Declaration
.Architectural Review Committee (ARC)Slide10
Old BusinessSlide11
Community Entry Signage
SE & SW corners of Gloucester Blvd & East Truepenny Turn
Collect Bids & Design Proposals (Dec-Feb 2017)
Solicit Community Feedback (Mar 2017)Secure easements from Town of Middletown (April 2017)Construction (May/June 2017)Slide12
Willow Grove Mill Townhouses
Last phase of townhomes not included in the HOA
Multiple changes in developers and housing type
Cannot enforce restrictions or collect duesAffects 184 Townhomes outlined belowLotsAddress1-52; 65-78; 101-106; 123-138; 161-164; 171-192240-423 Wilmore Drive53-64; 79-100; 165-170
909-972 Lansdowne Road
107-122; 139-160
1001-1051 Sherbourne Road
HOA will continue to represent the community at large
Still defining representation parameters
Willow Grove Mill Townhouses can form their own HOA or agree to adhere to our restriction “in spirit”Slide13
New BusinessSlide14
New Business
Quarterly Open Board Meetings (Schedule/Location TBD)
Online payment options for Dues
Community Event Planning CommitteeHoliday Light Contest - PrizesSlide15
Election of Directors
The community elects up to five directors each December
Written nominations solicited in advance (due 11/30)
Quorum of 176 homes (30%) is required to hold electionIf no quorum exists, current directors remain in place until next electionIf fewer than 6 nominations, all nominated directors are appointed to the board without an electionNo write-ins permitted Vote determines the directors who will sit on the board. Specific officer positions are voted on by the board itself once elected.Nominees- Received 6 total nominations:Aaron Blythe – Current PresidentJoyce Kidd = Current Vice PresidentTony Tagliaferro – Current TreasurerBrian Yarborough – Current SecretaryJackie Brown – Current At-large MemberMustafa Thadathil – New NomineeSlide16
Q&A/Adjournment
Website:
www.willowgrovemillhoa.com
Email: contactus@willowgrovemillhoa.comARC Review: arcreview@willowgrovemillhoa.comBoard of DirectorsAaron Blythe, President – 302-378-7850Joyce Kidd, Vice President – 302-376-6381Brian Yarborough, Secretary – 302-449-2744Tony Tagliaferro, Treasurer – (845) 913-8327Jackie Brown, At-large – (856) 979-5112