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Willow Grove Mill Willow Grove Mill

Willow Grove Mill - PowerPoint Presentation

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Willow Grove Mill - PPT Presentation

Homeowners Association Annual Meeting December 6 2016 Agenda Call to Order ASD Referendum Matt Burrows Middletown Police Sgt Scott Saunders Presidents Report Treasurers Report ID: 598401

current directors amp board directors current board amp committee community lot 2017 review fences arc constructed 2016 structures height

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Presentation Transcript

Slide1

Willow Grove MillHomeowners Association

Annual Meeting

December 6, 2016Slide2

Agenda

Call to Order

ASD Referendum – Matt Burrows

Middletown Police – Sgt. Scott SaundersPresident’s ReportTreasurer’s ReportARC Process– Ryan HellerOld BusinessNew BusinessElection of DirectorsQ&A/AdjournmentSlide3

Matt Burrows

Superintendent of Schools

Appoquinimink School DistrictSlide4

Sgt. Scott Saunders

Community Services Officer

Middletown Police DepartmentSlide5

President’s Report

Assessment – April 2016

Bills (587) sent April 5

th, due May 9thSecond notices (263) sent June 9th, due June 24th 78% compliance rate (452 paid/135 unpaid)Lien notices will be sent January 2017Inquiries 2016 (Website, phone, mail, email) – 76 Total21 Deed Restrictions21 Dues/Budget11 Real estate closing agents/attorneys10 Other7 Traffic/Parking/Roads6 Property maintenanceOther UpdatesPaving Stop SignsSpeeding EnforcementCommercial Development299 Widening Project – 2 years away - 2018Slide6

Treasurer’s ReportSlide7

Architectural Review Committee (ARC)

Committee Members:

Ryan Heller, Greg Harkin, Eric Coddington, Tammi Stephens

Request Type:# of Requests:Outcomes:Solar Power System33 Approvals

Patio

2

2 Approvals

Fence

2

2 Approvals

Shed

1

1 Decline

Other External

4

4

Approvals

Totals:126 Approvals/1 Decline

2016 Outcomes:Slide8

Architectural Review Committee (ARC)

What is the Committee Looking for?

The quality, aesthetic suitability, nature, kind, shape of the proposed building or other structure;

The color height and materials of which it is to be constructed;The specific site upon which it is proposed to construct or erect the same; The harmony of the proposed change, alteration, addition, building or structure with structures on neighboring properties and the outlook and view from the neighboring properties; and The effect on the reasonable passage of light and air to the neighboring propertiesSlide9

Section 9. Fences - No enclosing or non-enclosing fence or barrier (hereinafter the "fence") shall be erected on any lot closer to the Front street line than the rear-most wall of the principal building, No fences shall be of a height of more than five (5) feet and any such fences shall be split rail design and constructed only of wood left in a natural color or white vinyl or other material approved by Declarants. Green wire mesh may be applied to the inside perimeter of the split rail fence. No such fences shall be constructed or maintained upon the lots until the plans for same have been approved by Declarants in accordance with the provisions herein

Section 17. Outbuildings

-  No outbuildings, sheds, garages, enclosed outdoors storage facilities, or other similar structures shall be erected, placed or maintained on any lot within the property unless such structures are (i) constructed of a material other than metal; (ii) are located only in the rear yard of any lot; (iii) do not exceed the aggregate size of eighty (80) square feet on each lot; (iv) do not exceed a height of eight (8) feet above ground level; and (v) are built in accordance with plans, specifications and illustrations approved by Declarants or their successors or assigns pursuant to this Declaration

.Architectural Review Committee (ARC)Slide10

Old BusinessSlide11

Community Entry Signage

SE & SW corners of Gloucester Blvd & East Truepenny Turn

Collect Bids & Design Proposals (Dec-Feb 2017)

Solicit Community Feedback (Mar 2017)Secure easements from Town of Middletown (April 2017)Construction (May/June 2017)Slide12

Willow Grove Mill Townhouses

Last phase of townhomes not included in the HOA

Multiple changes in developers and housing type

Cannot enforce restrictions or collect duesAffects 184 Townhomes outlined belowLotsAddress1-52; 65-78; 101-106; 123-138; 161-164; 171-192240-423 Wilmore Drive53-64; 79-100; 165-170

909-972 Lansdowne Road

107-122; 139-160

1001-1051 Sherbourne Road

HOA will continue to represent the community at large

Still defining representation parameters

Willow Grove Mill Townhouses can form their own HOA or agree to adhere to our restriction “in spirit”Slide13

New BusinessSlide14

New Business

Quarterly Open Board Meetings (Schedule/Location TBD)

Online payment options for Dues

Community Event Planning CommitteeHoliday Light Contest - PrizesSlide15

Election of Directors

The community elects up to five directors each December

Written nominations solicited in advance (due 11/30)

Quorum of 176 homes (30%) is required to hold electionIf no quorum exists, current directors remain in place until next electionIf fewer than 6 nominations, all nominated directors are appointed to the board without an electionNo write-ins permitted Vote determines the directors who will sit on the board. Specific officer positions are voted on by the board itself once elected.Nominees- Received 6 total nominations:Aaron Blythe – Current PresidentJoyce Kidd = Current Vice PresidentTony Tagliaferro – Current TreasurerBrian Yarborough – Current SecretaryJackie Brown – Current At-large MemberMustafa Thadathil – New NomineeSlide16

Q&A/Adjournment

Website:

www.willowgrovemillhoa.com

Email: contactus@willowgrovemillhoa.comARC Review: arcreview@willowgrovemillhoa.comBoard of DirectorsAaron Blythe, President – 302-378-7850Joyce Kidd, Vice President – 302-376-6381Brian Yarborough, Secretary – 302-449-2744Tony Tagliaferro, Treasurer – (845) 913-8327Jackie Brown, At-large – (856) 979-5112