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New Graduate Student Orientation New Graduate Student Orientation

New Graduate Student Orientation - PowerPoint Presentation

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New Graduate Student Orientation - PPT Presentation

Dept of Nutritional Sciences Dr Jaimie Davis Graduate Advisor Dr Chris Jolly Chair Graduate Studies Committee Stephanie Huntzis Graduate Coordinator Jaimie Davis PhD Chris Jolly PhD ID: 673069

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Slide1

New Graduate Student

Orientation Dept. of Nutritional SciencesDr. Jaimie DavisGraduate AdvisorDr. Chris JollyChair, Graduate Studies CommitteeStephanie HuntzisGraduate Coordinator

Jaimie Davis, PhD

Chris Jolly, PhD

Stephanie

HuntzisSlide2

 

We hope that your graduate educational experience will be a rewarding next step in your career as a scientist. As a scientist, you will join an elite group of scholars endeavoring to unlock the mysteries of nature for the betterment of all. This community of scholars that you are joining comprises considerably less than 1/100th percent of the population of earth but has substantial, if not primary, impact on shaping the future.Slide3

Structure of the Graduate Program

Dean of Graduate Studies- oversees all graduate programs at the university.Graduate Studies Committee in Nutritional Sciences- faculty who oversee all graduate students in our department. Graduate Studies Committee Chair- Dr. Christopher Jolly Graduate Advisor- Dr. Jaimie Davis

Graduate Coordinator- Stephanie Huntzis

Dan Knopf, PhDSlide4

Graduate Research SupervisorsSlide5

Department of Nutritional Sciences Faculty

Margaret Briley, PhDEarly Childhood Nutrition

Jaimie Davis, PhD

Community Gardens

Linda

deGraffenried

, PhD

Cancer Nutrition

Jeanne Freeland-Graves, PhD

International Nutrition

Chris Jolly, PhD

Nutritional

Immunology

Stefano Tiziani, PhD

Metabolomics

Nutritional Therapies

Beth Widen, PhD

Maternal/child health

Molly Bray, PhD

Obesity Genetics

Marissa

Burgermaster

, PhD

Community Nutrition

Behavioral/nutrition Assessment

Heather Leidy, PhD

Ingestive

BehaviorSlide6

Dell Pediatric Research Institute Faculty

Department of Nutritional Sciences Adjunct FacultyAustin Cooney, PhDStem Cell Signaling

Steve Abrams, MD

Infant Growth & Feeding

John DiGiovanni, PhDCancer Nutrition

Ryan Gray, PhD

Growth & Development

Tom Brenna, PhD

Lipid MetabolismSlide7

Who is my research supervisor?

Your faculty research supervisor is your Lab Mentor, a member of the Graduate Studies Committee for Nutritional Sciences. Sometimes we call the graduate student supervisor mentor, P.I. (Primary Investigator), the Chair of your graduate committee, graduate research supervisor… these are all the same person!Dr. Davis and Stephanie Huntzis can provide general information about requirements for the graduate program– however your faculty supervisor:Grades all research and lab work;Assists you in designing research projects;Advises you on scheduling and coursework outside the dept;Helps advance you to candidacy;

Determines your committee membership;Decisions on thesis and dissertation Slide8

How you were admitted?

Each of you were admitted with 1 primary mentor and 1 secondary mentor.During your first year, you are encouraged to rotate in these two labs.You were accepted because both of these mentors agreed to supervise you. Rotations through labs until than your primary and secondary mentor must be obtained with the permission of the alternate mentor and the Graduate Advisor.Please arrange your rotation with each of your mentors.By the end of your second rotation, you need to decide on your lab home.Slide9

Day-to-day administration of graduate programs

Stephanie Huntzis provides direction on all general rules, forms, procedures and processes related to our graduate programs. Dr. Davis provides advising in matters of research, graduate school progress, requests for petitions or exceptions to standard policies.Dr. Jolly directs graduate faculty in matters of governance. Dr. Bray is brought in for questions, grievances, or protocol deviations/processes. Dr. Bray and/or Jolly can also advise students.Slide10

Administration of the Department

Dr. Molly Bray is the department Chair. She supervises financial matters such as Teaching Assistant budget and assignments.Director of the School of Human Ecology, Dr. Deborah JacobvitzDean of the College of Natural Sciences, Dr. Paul GoldbartSlide11

Schedule of Milestones

Students must complete coursework before Preliminary Exam can be scheduled.  By the end of the fourth long semester, students are expected to have met the requirements for admission to candidacy, required coursework, and the Preliminary Exam.  The Supervisory Committee must be set up by the final day of the second long semester, earlier if possible.  The Preliminary Oral Exam/Presentation must be successfully completed prior to the start of the sixth full semester.If extension past the 6th semester is requested, a signed contract letter from mentor and student must be submitted, and the GSC votes on this extension.Slide12

Annual Reviews

At the end of EVERY year (even before you pass your prelims), you should meet with your mentor and complete an annual review form:New form, created by CNS, documenting milestones and expectationsTurn this in to Stephanie and this will be tracked.After you pass your prelims: Students should meet with their committee members at least once EVERY year, to go over progress and milestones.Slide13

Coursework

Students are barred from registration until they have been advised by their faculty supervisor.Each semester before registration, communicate with your supervisor about the courses you plan to take. Once you all have discussed the course plan, the supervisor will email the Graduate Advisor to remove the bar. Slide14

Required NTR classes

NTR 390.1 Advances in Nutritional Sciences I (Macronutrient Metabolism)NTR 390.7 Advances in Nutritional Sciences II – (Micronutrient Metabolism)NTR 390.6 Molecular Nutritional SciencesNTR 380K Experimental Design and StatisticsNTR 394 Nutrition Seminar (4th semester)NTR 392 Research Problems in Nutritional Sciences

(Any available topic or research hrs)18 hours in Nutritional Sciences (NTR) Slide15

Additional requirements

REQUIRED – DEPARTMENTAL SEMINAR SERIESFridays at 1 pmRefreshments with visiting scientists for grad students after each seminar Student presentations on researchTwo classes outside Nutritional Sciences (NTR) in fields germane to your dissertation research, such as biology, biochemistry, molecular biology, educational psychology, curriculum and instruction, health education, and kinesiology. Typically your faculty supervisor will advise you on which courses to take in particular as they are experts in the area of your research. Slide16

Common Course sequence

FallNTR 390.1  Macronutrient MetabolismNTR 380K Exp Design and Stat OR NTR 392 Research

Elective CourseSpring NTR 390.7 Micronutrient MetabolismNTR 390.6 Molecular NutritionElective CourseFall

NTR 390 (Any available topic)NTR 392 ResearchElective CourseSpringNTR 394 SeminarNTR 392 ResearchElective CourseSlide17

Additional considerations

All core curriculum grades must be B or higher. Credit/ No credit or Pass/Fail classes cannot be applied to the PhD degree. Graduate coursework expires after 6 years.Students must be registered for nine hours during long semester to be considered “full-time” Slide18

Academic integrity

The University broadly defines academic dishonesty to include any act designed to give an unfair or undeserved academic advantage, such as:CheatingPlagiarismUnauthorized Collaboration / CollusionFalsifying Academic RecordsMisrepresenting Facts (e.g., providing false information to postpone an exam, obtain an extended deadline for an assignment, or even gain an unearned financial benefit)Any other acts (or attempted acts) that violate the basic standard of academic integrity (e.g., multiple submissions—submitting essentially the same written assignment for two courses without authorization to do so)ASK your mentor or professor if you are not sure.Slide19

Graduate Research Assistants and Fellowships

Graduate Research Assistantships and Fellowships are funded by your mentor’s research funding and/or funding awards from various sources (e.g., NIH, NSF, departmental and university awards).GRAs are expected to work at least 20 hours per week on research as assistants to members of the faculty or administration of the university.While graduate research assistants are committed to performing assigned research, their work is usually suitable for and may be used as part of their thesis or dissertationSlide20

Teaching Assistants

Each semester during advising and planning, you will send the Graduate Coordinator your schedule and preference for which class you would like to work as a TA for the next semester. The Graduate Coordinator will work with Instructors and TA Committee to identify best fit for each class. TA’s are required to Register/ pay tuition slightly earlier than the official university deadline for payment. This is because TA paperwork requires many signatures after it leaves our dept. We must allow additional time for the signatures to be in place.

A delay in student registration may delay your first paycheck !Slide21

Teaching Assistant Expectations I

A Graduate Teaching Assistantship not only provides financial support but also helps you to gain teaching experience. A TA is expected to carry out the duties attendant to the assigned courses with diligence and professionalism. The job of the TA is to provide support for the instructor of the course; even if you are teaching a lab section, you are ultimately supporting the instructor/professor of record.Failure to carry out your TA responsibilities is a very serious matter.Keep your relationships with the undergraduate students professional.Slide22

Teaching Assistant expectations II

A TA position will have a specified number of hours associated with it (i.e., a 10-hour, 15-hour, 20-hour, etc. position), with the expectation that you will devote that number of hours per week, on average, on your teaching assignment. Depending on the course for which you serve as a TA, you may be required to hold regular office hours, prepare lectures or labs, meet with the faculty supervisor of the course, and grade reports and examinations. Meeting your classes and office hours and providing quick turn around for grading is a serious matter to the Department and the University. If you become ill and will be unable to meet a class or office hour session,

you must notify your faculty supervisor as much in advance as possible so that your students are not left abandoned. CIS evaluations for both Instructor and TA are handed out each semesterSlide23

  TA EVALUATION FORM

INTERPERSONAL SKILLS Interaction w/students Interaction w/faculty Responsiveness to faculty feedback during semester  TECHNICAL SKILLS Assistance w/grading Preparation of classroom materials such as handouts or packet materials, AV materials Assistance w/preparation of examsPROFESSIONAL SKILLS  Judgment    Initiative  Emotional maturity  Professional standards of behavior

  Commitment to teaching functionTEACHING SKILLS  Organization  Level of content  Delivery of information  Use of teaching aids, handouts, AV materials  Ability to answer questions

  Engagement of students’ attention and interest Slide24

Conditions of employment

To be employed as a Teaching Assistant (TA) or Graduate Research Assistant, a nominee must:be a degree-seeking graduate student who is making satisfactory progress toward a graduate degree remain registered for at least 9 semester hours of course work in the long semesters or 3 hours in summermaintain at least a 3.0 graduate grade-point average.Remember, a good scientist never “watches the clock” – the more time spent on your research, the faster you will progress.Slide25

Avoid “incomplete” grades

In addition, nominees must not have more thantwo grades of X (temporary incomplete), orone grade of X and one grade of I (permanent incomplete).Graduate students may be employed as TA or GRA for up to 14 long semesters.Slide26

How to RegisterStudents can see their individual registration times at

https://utdirect.utexas.edu/registrar/ris.WBXThe registrar maintain the list of current classes in the Course Schedule athttps://utdirect.utexas.edu/registrar/ris.WBXStudents need to pay tuition online athttps://utdirect.utexas.edu/acct/fb/my_tuition/my_tuition_home.WBXSlide27

Waivers- every semester

A graduate student will seek a resident tuition entitlement by reason of employment in a qualifying job title or by reason of the employment https://utdirect.utexas.edu/acct/fb/waivers/index.WBXInternational student health insurance waiver:Request for Waiver of Student Health Insurance by Reason of UT Academic Employmenthttps://utdirect.utexas.edu/isss/waive_insurance.WBXSlide28

Click “confirm” to finalizeTuition and Fees Summary

Fall 2017 School: GRADUATE SCHOOL Discipline: NATURAL SCIENCES ** Your registration is complete and

your courses are

secured. ** Slide29

Summer Support and Obligations

PhD students will normally receive summer support throughout their 5 year program from either departmental funds or a GRAMasters students are not guaranteed summer support.Few TA slots available in summersIf receiving TA or GRA, outside work is NOT recommended and strongly discouraged.Summers are times to FOCUS on research!!!Slide30

Vacations and Leave

No paid vacations on TA or GRAVacations and leave should be discussed with your mentor before the vacation or scheduled leaveMedical leave is availableUT holidays apply for all graduate studentsSlide31

Additional Resources:

UT CNS graduate education (professional development, seminars/workshops, career services):https://cns.utexas.edu/graduate-educationUT Counseling and Mental Healthy Center:https://www.cmhc.utexas.eduhttps://hr.utexas.edu/current/eapUT Health Services:https://www.healthyhorns.utexas.eduUT human resources (benefits, annual/medical leave)https://hr.utexas.edu/prospective/benefitsUT library:https://lib.utexas.edu

Bogucka, Roxanne roxanne.bogucka@austin.utexas.eduUT IT department (software, desktop/laptop support, back-up)https://it.utexas.edu

UT legal service: http://deanofstudents.utexas.edu/lss/UT statistics consulting: https://stat.utexas.edu/consulting/free-consulting