Allocations
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Allocations

Spring 2011. Eric Jones, SGA Treasurer. Requirements. Be a registered student organization per Campus Activities Center. Attend an Information Workshop . Attend a Finance Committee Presentation. Where do Allocations .

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Allocations




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Presentation on theme: "Allocations"— Presentation transcript:

Slide1

Allocations

Spring 2011

Eric Jones, SGA Treasurer

Slide2

Requirements

Be a registered student organization per Campus Activities Center

Attend an Information Workshop

Attend a Finance Committee Presentation

Slide3

Where do Allocations come From?

University Fee Council

Meets mid February through early March

Votes on amount to fund Allocations

SGA Senate then approves or amends recommended total

President Scott has ultimate approval

Slide4

How Much Money is Available

FY 09: $50,000 funded for Allocations

$25,000 allocated for each semester

Money not claimed last Fall rolls over into the general fund for this Spring.

Slide5

What can be Funded?

Films, Videos, DVD’s, Other Electronics

Must be kept in the media library for use by anyone. Electronics will be kept in SGA office upon approval.

Lecturers/Speakers

Consultant Agreement Form needed

Travel

Mileage, hotel, meals, registration fees

Appendix B: Travel Registration

Appendix C: Advisor’s Checklist for Travel

Liability purposes

Slide6

Restrictions

Advisor expenses

CANNOT

be paid for through Allocations.

You must fill out Appendix D: Event Summary Form for each event that you use Allocations money.

All on-campus events must be open to the students, faculty, and staff at NO COST and must be ADVERTISED.

Slide7

Restrictions Cont.

Two or more organizations CANNOT receive funding for the same activity.

Organizations CANNOT purchase supplies for fundraisers with Allocations funds.

Organizations CANNOT use Allocations funds as a donation.

Slide8

How my Organization is Reimbursed

Bring receipts into SGA Office and give DIRECTLY to

Barb Circle,

Administrative Assistant, or Eric Jones, Treasurer

Preferably in an envelope marked with the organization’s name, contact information and event being funded

Organizations should keep copy of receipts for their records

Treasurer sends DPR to Business Office

Slide9

How my Organization is Reimbursed (cont.)

On Campus Accounts

Amount from DPR is paid into given account

To reimburse individuals:

Organization must submit a separate DPR to the Business Office for each individual

Off Campus Accounts

Check for amount from DPR is returned to the Business Office

Organization is responsible to pick up check (generally advisor is contacted)

Slide10

General Info

All forms are available on the SGA website and can be filled out Electronically and turned in via email. (Not Appendix A)

Organization Information in Appendix A must be turned in

BEFORE

the Finance Committee Interview.

Maximum amount that can be requested is now $1,000 per semester.

Slide11

Finance Committee Presentations

10 minutes to present and answer any questions the finance committee might have.

Things to include in presentations:

Events you are requesting allocations for.

The amount you are requesting.

Who will be attending your events

What the goals of your events are.

Only things requested in your presentation will be reimbursed unless discussed with the treasurer before.

Slide12

Finance Committee Presentations

Presentations must be made by students.

Advisors should not attend

Advisors may be contacted if there are any unanswerable questions

A computer will be available for students to use during presentations.

If using handouts please only make 2-3 copies.

Slide13

Important Dates to Remember

Finance Committee Presentation Times

Mon., March 28

th

, 5-8:00 p.m.

Tue., March 29

th

, 5-8:00 p.m.

Wed., March 30

th

, 4-6:00 p.m.

Thurs., March 31

st

, 5-8:00 p.m.

Mon., April 4

th

, 5-8:00 p.m.

Wednesday April 13

th

SGA will vote on the resolution

All receipts due by 12:00 p.m. on Friday of Dead Week.

MAY 6

TH

Slide14

Contact Information

I will be communicating directly with the Informational Workshop representative unless requested otherwise.

SGA website- www.pittstate.edu/campus-life/groups/sga/

Slide15

QUESTIONS?