Maureen Khambira Cholera IM Consultant UNICEF ESARO Cholera IM System An information management system in the context of a cholera outbreak involves the collection processing analysis and dissemination of information ID: 1028977
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1. Cholera Information Management SystemMaureen KhambiraCholera IM Consultant UNICEF ESARO
2. Cholera IM SystemAn information management system in the context of a cholera outbreak involves the collection, processing, analysis and dissemination of informationDefinitionUNICEF Eastern and Southern Africa Region and Country offices across all sections (integrated/inter-sectoral approach), and its partners and counterparts (government, NGOs, UN, CSO) working in cholera prevention, preparedness and responseAudienceProcessIdentification of priority information needs for cholera preparedness and responseIdentification of decisions that need to be supported, aligned to the ESARO regional strategic framework for choleraIdentification of types of data that need to be collected to make those decisionsAssessment of whether the data was readily available to support the decisionsIdentification of IM activities that need to be implemented to support priority decisions for choleraIdentification of types of IM products and tools that need to be generated to support decisions in cholera preparedness and responseDesigning a proposed Cholera IM FrameworkDevelopment of an IM Work Plan
3. What decisions need to be supported, as per the ESARO Regional Strategic Framework for CholeraRegional coordination and cross-border collaborationImprove preparednessImprove responseImprove preventionImprovement of surveillance and epidemiological basin/ hotspots mappingExchange and dissemination of information, good practices and lessons learnt
4. What data needs to be collected to make those decisions? (1)Mapping of regional and National partners in WASH and HealthContact directory of regional and National partners in WASH and HealthInformation exchange platforms for cross-border collaborationRegional coordination and cross-border collaborationInformation on the level of cholera preparedness (availability of resources- human, supplies, logistics and finances)Capacity development needs and gaps in cholera related topicsInformation on Who is doing What Where and When - 4WImprove preparednessImprove ResponseEpidemiological data and assessment information on risks and needsCapacity for response - who is doing what, where, when and availability of resources (human, supplies, logistics, finances)Monitoring gaps and needsData and information on the progress, efficiency and effectiveness of the response
5. What data needs to be collected to make those decisions? (2)Data on coverage of WASH interventions in cholera hotspotsData on coverage of basic health services in cholera hotspotsProportion of people that have adequate knowledge and understanding about cholera, symptoms, prevention and control measuresImprove PreventionCholera epidemiological dataData on cholera risk factors, transmission pathways, hotspots and trends of recent cholera outbreaks in the regionImprove surveillance and epidemiological basin/ hotspots mappingInformation exchange and dissemination of good practices and lessons learned across countriesEpidemiological data and assessment information on risks and needsCapacity for response - who is doing what, where, when and availability of resources (human, supplies, logistics, finances)Monitoring gaps and needsData and information on the progress, efficiency and effectiveness of the response
6. IM activities that need to be implemented to support priority decisions for cholera (1)Conduct a mapping of regional and National partners in WASH and HealthDevelop infographics and maps of regional and National partners in WASH and HealthEstablish a contact directory of regional and National partners in WASH and HealthEstablish an information sharing system for cross-border collaborationRegional coordination and cross-border collaborationDevelop infographics on the level of cholera preparedness within countries. Capacity mapping of available resources (human, supplies, logistics and finances)Production of a matrix to follow up the level of preparedness in countries (WASH and Health)Develop a capacity assessment checklist for IMConduct a survey of capacity building IM needs across the countriesDevelop a National IM capacity building plan for three countriesDesign training modules for IM during outbreaksSupport the implementation of capacity building sessions on IM during outbreaksImprove preparedness
7. IM activities that need to be implemented to support priority decisions for cholera (2)Design and implement information Management tools for collecting epidemiological data and assessment information on risks and needsProduce and disseminate bi-weekly regional cholera bulletinsDevelopment and implementation of a 4W matrix and its derivative products like maps and dashboardsDevelop a monitoring system and tools for national cholera preparedness/responseContribute to the development of key national strategic documents against choleraImprove ResponseCollect, consolidate and store in a web-based common repository, secondary data relevant to cholera/ AWD within the region Improve Prevention
8. IM activities that need to be implemented to support priority decisions for cholera (3)Support for analytical epidemiological studies on risk factors, transmission pathways, hotspots and trends of recent cholera outbreaks in the regionConduct a mapping of 'basins' and 'hotspots'Improve Surveillance and epidemiological basin/ hot spot mappingCreation of a Cholera web platform for key documents and studies related to cholera, for use by practitioners across the regionInformation exchange and dissemination of good practices and lessons learned across countries
9. Cholera Information Management Framework (1)Include Administration tools like contact lists and information repositoriesGENERAL TOOLSAlert register (from WHO EWARN 2012)Cholera outbreak rapid assessment templateTransmission Context Investigation FormLine listing template and additional information (from WHO EWARN 2012)Case management investigation FormRisk and Capacity Assessment (adapted from Ethiopia MoH, MSF and AFRO IDSR)Checklist for cholera preparedness and responseTemplate for daily reportingNEEDS, CAPACITY AND CASELOADS TOOLS
10. Cholera Information Management Framework (2)WASH and Health indicators linked to cholera response4W toolsRESPONSE MONITORING TOOLSCholera DashboardCholera BulletinREPORTING TOOLSVISUALIZATION AND DISSEMINATIONCholera Web PlatformCapacity Building ToolsCAPACITY BULDING TOOLS
11. List of TablesAssessment of Priority Information Management Needs for Cholera Preparedness and ResponseTABLE 1Cholera Information Management FrameworkTABLE 2TABLE 3Information Management Work Plan
12. ReferencesUNICEF cholera tool kitUNICEF Strategic Framework for Cholera in Eastern and Southern AfricaWHO Technical Guidelines for Integrated Disease Surveillance and Response in the African RegionWest and Central Africa platform for choleraWASH cluster IM tool kit