Defense Sexual Assault Incident Database DSAID Brief Darlene Sullivan Dave Griffith and Charlotte Knapp DoD Sexual Assault Prevention and Response Office SAPRO Defense Sexual Assault Incident ID: 772673
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Defense Sexual Assault Incident Database (DSAID) Brief Darlene Sullivan, Dave Griffith, and Charlotte KnappDoD Sexual Assault Prevention and Response Office (SAPRO) Defense Sexual Assault Incident Database 1
A genda 2 Defense Sexual Assault Incident DatabaseObjectiveBackgroundCapabilities User Roles Data Security Support Recent Releases Way Ahead
Objective 3 Defense Sexual Assault Incident DatabaseProvide general information and future initiatives pertaining to the Defense Sexual Assault Incident Database.
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Background DSAID is the authoritative, case-level database used to capture and manage data on sexual assaults covered in DoDI 6495.02DSAID contains data for each Unrestricted and Restricted report covered under DoD SAPR policy 5 Defense Sexual Assault Incident Database
Capabilities Defense Sexual Assault Incident Database6 Case Management Business Management Ad-Hoc Query & Reporting Input and maintain data pertaining to a sexual assault case Track support to victims throughout the lifecycle of a DSAID case Track cases for review Document case management review to facilitate SARC and Service SAPR PM administration & management Capture meeting minutes & create meeting agendas Develop congressionally-mandated reports electronically Include Case Synopsis Produce ad-hoc queries Facilitate trend analysis Support program planning analysis & management Users Service SARCs Service SARCs DoD SAPRO Service SAPR PMs Service SAPR PMs Service SAPR PMs All SARCs must meet certification requirements All users must meet background check & Privacy Act/PII training requirements Service HQs Legal Officers
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U ser Roles 10 Defense Sexual Assault Incident DatabaseRole Description Administrator Performs technical support and development activities SAPRO Super User Approves and manages Service SAPR Program Manager and Legal Officer accounts SAPRO Analyst Conducts data analysis Produces queries Responds to information requests
U ser Roles 11 Defense Sexual Assault Incident DatabaseRole Description Service SAPR Program Manager Oversees case management, reporting, and SARC profile management SARC Conducts case management from initiation through closure Conducts business management activitiesLegal Officer Enters Case Synopsis and final Subject Disposition data Validates data for annual reports
D ata Captures information about sexual assaults committed by or against Service membersType of data in DSAID depends on whether the Victim chooses to make an Unrestricted or Restricted Report DD Form 2965 (DSAID Data Form) is a tool for SARC or Victim Advocate use Subject Information in Unrestricted Reports derive s from Military Criminal Investigative Organization (MCIO) systems 12 Defense Sexual Assault Incident Database
Data – How is it Entered? 13 Defense Sexual Assault Incident Database
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Data – How is it Used? Oversight and Program Planning Studies/Research Projects Service-Level Uses 15 Defense Sexual Assault Incident Database
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Security Compliant with DoD Risk Management Framework (RMF) S ound security measures in place to maintain privacy of personal information CAC enabled .mil access Time-out function Approved individuals with a need-to-know may access DSAID 17 Defense Sexual Assault Incident Database
Security , continued Internal controls prevent unauthorized disclosure of data, even to other users of the system Use of location codesEncryption Password-protection Victims and/or Subjects can request data from DSAID in accordance with applicable laws and regulations 18 Defense Sexual Assault Incident Database
S upport SARC Resources: SAPR.milDSAID WebinarsDSAID Support Page DSAID web-based training DoD Help Desk 19 Defense Sexual Assault Incident Database Always follow your Service’s protocol for contacting the DoD SAPRO Help Desk
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DSAID Recent Releases and Way Ahead Defense Sexual Assault Incident Database21
DoD Identification Number DoD ID Number New field on the Victim Profile, the SARC Profile, and the VA Profile Enables future DSAID automation Defense Sexual Assault Incident Database 22
Case Level Report - SARC Access SARCs may run a Case Level Report for their assigned cases Service SAPR Program Manager grants access to run the Case Level report Defense Sexual Assault Incident Database 23
NCIS Interface CATCH Program DSAID Infrastructure Retaliation ModuleFile Locker (repository for DD Forms 2910s and 2911s) DEERS InterfaceWay Ahead 24 Defense Sexual Assault Incident Database
Air Force, Army, and Navy each have data exchange interface between their Military Criminal Investigative Organizations (MCIOs) and DSAID Navy’s MCIO, NCIS, is transitioning from using the CLEOC database, to the new NJIS database DSAID Team working with Navy to start a new data exchange interface with the new databaseWhy this is important: The Navy’s investigative case number format will change with the implementation of NJIS All SARCS inputting NCIS cases have to be aware to use the different format NCIS Interface As-Is To-Be 10SEP13-MWPE-0148-8DMA 10SEP13-MWPE- 0 0148-8DMA Defense Sexual Assault Incident Database 25
Catch a Serial Offender (CATCH) Program NDAA FY15, Section 543 Provide adult sexual assault victims, who elect to file a Restricted Report, with a mechanism to identify individuals who are suspected of perpetrating multiple sexual assaults ONLY: Article 120, “Rape and Sexual Assault”; Article 120b, “Rape and Sexual Assault of a Child”, Article 125, “Non-Consensual Sodomy”; Article 80, “Attempts” No time limit for entering into CATCH SARC/SAPR VA initiates CATCH advisement to sexual assault victim Defense Sexual Assault Incident Database 26
CATCH Program in DSAID As-Is To Be Defense Sexual Assault Incident Database 27
Upgrading the infrastructure and making DSAID ready to move Compliance with Risk Management Framework (RMF), Authorization to Operate (ATO) Upgrade completion expected by April, 2019 Select and move to a new platform by April, 2020 DSAID Infrastructure Defense Sexual Assault Incident Database 28
Mandated by FY17 National Defense Authorization Act, Sec 543 Applies to sexual assault cases only. (Note: The Office for Diversity, Equity, and Inclusion will separately collect sexual harassment retaliation information.)SARCs collect this information and send in annually The Retaliation Module Workgroup met monthly from August 2017 to February 2018 Requirements delivered to developer Creating new training and documentation Retaliation Module Defense Sexual Assault Incident Database 29 Estimated completion – Spring 2019 Watch for postings calling for pilot testers, focus groups, and early adopters
Retention of DD2910 and DD2911 for 50 years is mandated by 32 CFR Part 103 We are building capability in DSAID to ease the SARCs’ burden of retaining these records One consideration is to establish standardized processes of retrieval Timeline for development tracks with server upgrades Creating new training and documentation File Locker Defense Sexual Assault Incident Database 30 Estimated completion – Spring 2019 Watch for postings calling for pilot testers, focus groups, and early adopters
Enter DoD ID number and Last Name Get back LN, FN, SSN, DOB, and other fields DEERS Interface Defense Sexual Assault Incident Database31
Requirements delivered Creating new training and documentation DEERS Interface, continued Defense Sexual Assault Incident Database 32 Estimated completion – Spring 2019 Watch for postings calling for pilot testers, focus groups, and early adopters
Recent release: DoD ID and Case Level Report for SARCs Upcoming work: NCIS Interface and CATCH Program What to expect next Spring: DSAID Infrastructure, Retaliation Module, File Locker, and DEERS Interface Conclusion Defense Sexual Assault Incident Database 33
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Questions ? 35 Defense Sexual Assault Incident Database
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Contact Information 37 Defense Sexual Assault Incident DatabaseDarlene SullivanDSAID Program Managerdarlene.l.sullivan.civ@mail.mil(571) 372-7867 Contact SAPRO: whs.mc-alex.wso.mbx.SAPRO@mail.mil Learn More: ww w .s a p r .mil
Backup 38 Defense Sexual Assault Incident Database
Scheduling a Case Level Report Defense Sexual Assault Incident Database 39
Defense Sexual Assault Incident Database 40Scheduling a Case Level Report
Defense Sexual Assault Incident Database 41Scheduling a Case Level Report
Defense Sexual Assault Incident Database 42 Retrieving a Case Level Report
Defense Sexual Assault Incident Database 43Example Case Level Report
E volution P HASE I: D EFINE P HASE II: D ESIGN P HASE III: D EVELO P / T EST P HASE IV: I M PLE MENT PHASE V: MAINTAIN and EnhanceReceived direction per Sec 563 of Public law 110-417, NDAA FY09(Oct 08)Analyzed historical and current environment for requirements and policy Condu c ted user training Deplo y ed enhan c ed reporting capability (ER C ) phase 1 44 Defense Sexual Assault Incident Database Awarded de v elope r contract (Aug 10) Issued SAPR Data Collection and Reporting Working Group Concept Design report (Jan 09) Defined and s ub m i tt ed p rob le m s tate m en t (Feb 09) Developed enterprise a r c hi te c ture models Gathered Service requirements and created reporting documentation Su b m i tt ed a c qui s i t i o n do c u m en tat i on (Milestone A) (Jun 09) E x e c u ted Federal Register Process Condu c te d f i t- gap anal y s i s Submitted a c qui s i t i o n documentation (Milestones B, C) (Q3 FY11) Re c e i v ed Authority to Ope rate (Mar 12) Ob ta ined Fu ll Deplo y m en t De c i s ion (Q4 FY12) In it i a ted m on th l y Change Control Board, (Oct, ‘11) Deployed w eb - ba s ed training DSAID 5.0 Deplo y Retaliation module Deploy DEERS interface Deploy File Locker Deploy Server Upgrades April, ‘19 M onitor feedback, make ongoing DSAID changes and updates, obtain regular approvals Deplo y ed Legal Officer m odule Re l ea s ed ad v an c ed search capability Migrate to new platform April, ‘20
DSAID Data Outputs 45 Defense Sexual Assault Incident DatabaseData Matrices: Series of tables that provide aggregated data on reports of adult sexual assault involving a Service member as a Subject and/or Victim: Unrestricted and Restricted Reports made in the current fiscal year Investigations completed in the current fiscal year Subject dispositions completed in the current fiscal year Victim support services offered/utilized in the current fiscal year Case-Level Query: Victim-centered data, with each row representing a Victim ofsexual assault and each column representing a data field:Victim and Subject demographicsReport characteristics: date, type (Unrestricted/Restricted), location of reportIncident characteristics: date, location of incident, time of dayVictim support services: expedited transfers, service referralsSubject dispositions and investigation informationCase-Synopsis Query: Subject-centered data, with each row representing a Subject and each column representing a data field:Victim and Subject demographicsSubject dispositions: command action, command action precluded, outside DoD authorityDisposition outcomes: punishments, Court-martial/NJP outcomes
DSAID Data - SAPRO Analytic Outputs 46 Defense Sexual Assault Incident DatabaseWaterfall Charts: series of flow charts detailing subject dispositions and outcomesOutside DoD authority (e.g., unknown subject, civilian subject) Command action taken (for a sexual assault or non-sexual assault offense) Command action precluded or declined (e.g., victim declined to participate, insufficient evidence, unfounded by command) Metrics and Non-metrics: developed in 2014 to help illustrate and assess SAPR progressVictim satisfaction with services provided (MIJES)Retaliation surveys (RMWS/WGRA, MIJES)Sexual assault prevalenceSexual assault reportsCommand climate surveys (DEOCS)Edits to the Data Matrices– Due to a few inaccurate cells on the matrices and the need for data validation, SAPRO edits the subject disposition portion of the matricesTotal fulltime SARCs/VAsInvestigation and justice process lengthSubject dispositions for penetrating and sexual contact crimes