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Food for Peace Monitoring, Evaluation and Reporting Require - PowerPoint Presentation

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Food for Peace Monitoring, Evaluation and Reporting Require - PPT Presentation

Food for Peace Monitoring and Evaluation Workshop for FFP Development Food Assistance Projects Session Objectives By the end of the session participants will have Shared their thoughts about the benefits of MampE ID: 448439

reporting requirements food evaluation requirements reporting evaluation food monitoring peace amp project annual ffp lifecycle stage start baseline requirement

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Slide1

Food for Peace Monitoring, Evaluation and Reporting Requirements

Food for Peace Monitoring and

Evaluation

Workshop for

FFP

Development Food Assistance

ProjectsSlide2

Session Objectives

By the end of the session participants will have:

Shared their thoughts about the benefits of M&E

Reviewed the FFP M&E and Reporting Requirements and identified those that seem challenging to their projects

Food for Peace Monitoring, Evaluation and Reporting RequirementsSlide3

Who will benefit from the results of your M&E work and how/why?

Activity 1:

Share

your thoughts…

Food for Peace Monitoring, Evaluation and Reporting RequirementsSlide4

Session Objective

Session Objective

Review FFP M&E and reporting requirements for the lifecycle of a project

Food for Peace Monitoring, Evaluation and Reporting RequirementsSlide5

Midway Requirements

Start Up Stage Requirements

Project End Requirements

Annual Requirements

Next Section

Project Lifecycle, M&E and Reporting Requirements

Food for Peace Monitoring, Evaluation and Reporting RequirementsSlide6

Project Lifecycle, M&E and Reporting Requirements

Project Lifecycle:

What are the M&E and Reporting Requirements at Each Stage?

Proposal

stage

Start Up

Midway

End of project

End of Year 1

End of Year 2

End of Year 3

End of Year 4

Learning

Information from M&E system

closed

Food for Peace Monitoring, Evaluation and Reporting RequirementsSlide7

Requirement

1

:

LogFrame

Project Lifecycle, M&E and Reporting Requirements

Narrative Summary

Indicators

Data Sources

Assumptions

Goal

Project Purpose

Sub-purpose

Immediate

Outcome

Output

Input

Food for Peace Monitoring, Evaluation and Reporting RequirementsSlide8

LogFrame

is a matrix that summarizes the Theory of Change and shows what the project intends to do and how, what the key assumptions are, and how outputs and outcomes will be monitored and evaluated.

Levels of

LogFrame: goal, purpose, sub-purpose, immediate outcomes, outputs, inputs

Goal, purpose, sub-purpose, and immediate outcomes should be stated as results

(not activities).

All elements of the

LogFrame

should be measurable and context specific.

Requirement

1

:

LogFrame

Project Lifecycle, M&E and Reporting Requirements

Food for Peace Monitoring, Evaluation and Reporting RequirementsSlide9

Theory of Change

LogFrame

Indicator Performance Tracking Table (IPTT

)Performance Indicator Reference Sheets (PIRS)

Plans on: annual monitoring, data analysis, management, safeguard, dissemination, use, quality assurance, evaluation

M&E staffing plan and structure

Project Lifecycle, M&E and Reporting Requirements

Requirement 2

: M&E Plan

Food for Peace Monitoring, Evaluation and Reporting RequirementsSlide10

IPTT should include:

Baseline/final evaluation and annual monitoring indicators

All applicable FFP “required” and “required if applicable” indicators

Mission/F indicators, gender and environmental indicators (linked to performance of project activities only)

Indicators related to all levels of the

LogFrame

Levels of disaggregation and targets for all indicators

Project Lifecycle, M&E and Reporting Requirements

Requirement 2: M&E Plan (continued)

Food for Peace Monitoring, Evaluation and Reporting RequirementsSlide11

Aims

to help USAID learn more systematically from its work and increases

accountability

Calls for “large” and “

pilot/innovative” projects (of any size) to undergo evaluations that are

external

Projects designed based on a proven Theory of Change should

undergo

performance evaluations

, whereas “pilot/innovative”

projects should

undergo

impact evaluations

(the latter only if feasible

)

USAID Evaluation Policy issued in

January 2011

Project Lifecycle, M&E and Reporting Requirements

Food for Peace Monitoring, Evaluation and Reporting RequirementsSlide12

Most evaluations

will be

external (i.e. third-party contractor or grantee managed by USAID, not by the implementing partners)

Decision on whether impact or performance evaluation at discretion of operating unit (FFP)

Most

FFP food

security

projects

will likely undergo performance evaluations (not impact evaluations)

for the

time being

USAID Evaluation Policy (continued)

Project Lifecycle, M&E and Reporting Requirements

Food for Peace Monitoring, Evaluation and Reporting RequirementsSlide13

Project Lifecycle, M&E and Reporting Requirements

Midway Requirements

Start Up Stage Requirements

Project End Requirements

Annual Requirements

Next Section

Food for Peace Monitoring, Evaluation and Reporting RequirementsSlide14

PVOs should attend the FFP M&E workshop (held by FANTA)

Madagascar: November 4-13, 2014

Burundi: November 17-25, 2014

Malawi: December 8-17, 2014

Two

days intro sessions followed by technical assistance one-on-one for each award

Requirement

3:

FFP M&E workshop

Start Up Stage Requirements

Food for Peace Monitoring, Evaluation and Reporting RequirementsSlide15

Submit

revised

LogFrame, IPTT, Theory of Change (ToC) -

due 20 days to FFP after the M&E workshop.

Target

values for

baseline/final evaluation indicators are submitted as percentage point change during proposal stage. No need to update these targets until

after

baseline

survey

conducted

BUT

target values for annual monitoring indicators required with submission of revised IPTT

20

days after

workshop

Requirement

4:

ToC, Logframe, IPTT

Start Up Stage Requirements

Food for Peace Monitoring, Evaluation and Reporting RequirementsSlide16

Requirements #5

:

Submit comprehensive M&E Plan and Detailed Implementation Plan (DIP)—due 60 days after the M&E workshop to

FFP

Strongly encouraged:

Attend new M&E Plan workshop held by TOPS in coordination with FFP.

Start Up Stage Requirements

Start Up Stage: Requirement 5

Food for Peace Monitoring, Evaluation and Reporting RequirementsSlide17

Third-party survey firm (not PVO) to conduct baseline study

Projects

can start implementation before data collection for the baseline is complete!

Quantitative study must use population-based household survey (simple pre-post designs required only)

Baseline survey must be comparable to the final evaluation survey

Data collected for impact and some outcome indicators from IPTT; includes FFP gender indicators

Start Up Stage Requirements

Requirement 6:

Baseline Study

Food for Peace Monitoring, Evaluation and Reporting RequirementsSlide18

Third-party survey firm (not PVO) to conduct baseline study

Study will include a qualitative component to add richness and context to the quantitative results

Completed

within first year of implementation as early as possible (and ideally during the “lean season

”)

Baseline

report will provide results by

PVO

and for the

overall FFP program implementation

areas

Datasets

also required to be submitted to comply with USG Open Data

requirements

PVO

can conduct other formative research, as needed

Start Up Stage Requirements

Baseline Study (continued)

Food for Peace Monitoring, Evaluation and Reporting RequirementsSlide19

Project Lifecycle, M&E and Reporting Requirements

Midway Requirements

Start Up Stage Requirements

Project End Requirements

Annual Requirements

Next Section

Food for Peace Monitoring, Evaluation and Reporting RequirementsSlide20

Submit annual results report (ARR)—retrospective reporting

r

elative to US fiscal year (Oct 1–Sept 30)

Annual Requirements

Annual Results Report

ARR

Narrative

Attachments

to FFPMIS

FFPMIS

Data

Entry

Requirement

7: Annual Results Report

Food for Peace Monitoring, Evaluation and Reporting RequirementsSlide21

ARR Narrative containing:

Annual

Food Assistance Project Activities and Results

Lessons Learned

Annual Requirements

Annual Results Report (continued)

Food for Peace Monitoring, Evaluation and Reporting RequirementsSlide22

2

. Attachments

to FFPMIS:

Success StoriesIndicator

Performance Tracking Table (IPTT)IPTT Data Source Descriptions

Detailed

Implementation Plan (DIP)

Expenditure

Report

Technical

Sectors Tracking Table

Program

Design and Performance Reports

Supplemental

Materials

Annual Requirements

Annual Results Report (continued)

Food for Peace Monitoring, Evaluation and Reporting RequirementsSlide23

3. FFPMIS Data Entry:

Monetization and Cost Recovery Tables

Standardized Annual Performance Questionnaire (SAPQ)

Beneficiary and Resource Tracking Tables

Annual Requirements

Annual Results Report (continued)

Food for Peace Monitoring, Evaluation and Reporting RequirementsSlide24

Project Lifecycle, M&E and Reporting Requirements

Midway Requirements

Start Up Stage Requirements

Project End Requirements

Annual Requirements

Next Section

Food for Peace Monitoring, Evaluation and Reporting RequirementsSlide25

Reasons

for conducting

MTE:

Learn from successes, acknowledge problemsAssess implementation progress and roadblocks

Participatory, qualitative assessments are encouragedProcess evaluation

Team

leader must be

external

MTE team should comprise expertise in all technical sectors and cross-cutting issues addressed by project

No

MTE team members should have previous responsibility in design/implementation of project under

evaluation

Midway Requirements

Requirement

8 (PVO): Mid-term Evaluation

Food for Peace Monitoring, Evaluation and Reporting RequirementsSlide26

MTE finalized for FFP 5-year development projects by

mid

PY3

Not required to include quantitative component or be population-based like baseline/final evaluationMidterm report to be submitted to FFP 3 months after data collection ends or qualitative study conducted

Midway Requirements

Mid-term Evaluation (continued)

Food for Peace Monitoring, Evaluation and Reporting RequirementsSlide27

Project Lifecycle, M&E and Reporting Requirements

Midway Requirements

Start Up Stage Requirements

Project End Requirements

Annual Requirements

Next Section

Food for Peace Monitoring, Evaluation and Reporting RequirementsSlide28

Third-party survey firm to conduct final evaluation

s

tudy (quantitative and qualitative)

Quantitative study must use population-based household survey (simple pre-post designs required only)

Final evaluation survey must be comparable to the baseline survey

same

impact and outcome

indicators and questionnaires

same

time of year

Most

will be performance evaluations with pre-post designs.

Project End Requirements

Requirement

9:

Fin

al Evaluation Study

Food for Peace Monitoring, Evaluation and Reporting RequirementsSlide29

FFP Request for Applications

http

://

www.usaid.gov/what-we-do/agriculture-and-food-security/food-assistance/programs/development-programs

FFP ARR Guidance http://

www.usaid.gov/what-we-do/agriculture-and-food-security/food-assistance/guidance/implementation-and-reporting

USAID Evaluation Policy

http://www.usaid.gov/evaluation/

Resources

Resources

Food for Peace Monitoring, Evaluation and Reporting RequirementsSlide30

This presentation is made possible by the generous support of the American people through the support of the Office of Health, Infectious Diseases and Nutrition, Bureau for Global Health;

and the Office of Food for Peace, Bureau for Democracy, Conflict and Humanitarian Assistance

,

United States Agency for International Development (USAID), under terms of Cooperative Agreement No

. AID-OAA-A-12-00005

,

through FANTA, managed by FHI 360. The contents are the responsibility of FHI 360 and do not necessarily reflect the views of USAID or the United States Government.

Food for Peace Monitoring, Evaluation and Reporting Requirements