Project Half Double - PowerPoint Presentation

Project Half Double Leading projects to impact in half the time with double the impact

30% OF ALL PROJECTS TODAY ARE CHARACTERISED AS SUCCESFUL

The changing workforce

1,279 articles on project management published 74 articles rethinking project management 7 articles on how to DO IT Svejvig & Andersen, 2015 Since 1983 (33 years)

To put it simple, we will deliver Projects in half the timewith double the impact Together we will develop a new and radical project paradigm to increase the competitiveness of the Danish industry

17 Projects 3 universities 3 core elements Methodology experiments Research 1900+ practitioners People 13,8 mDKK

An overview The Half Double Methodology

Reduce focus on optimization of resources and enhance focus on the project’s progression Reduce focus on deliverables and enhance focus on effect Reduce formalism and enhance focus on active involvement of the project owner & reduce focus on management of systems and enhance focus on leadership of people It is all about placing an extreme focus on three core elements Impact Flow Leadership

Impact case & Impact tracking Use the impact case to drive behavioural change and business impact 1 METHOD Design your project to deliver impact as soon as possible with end users close to the solution Impact Solution Design 2 Creating impact in your project requires commitment to three methods Principle: Stakeholder satisfaction is the ultimate success criteria Be in touch with the pulse of your key stakeholders on a monthly basis Pulse check 3 TOOLS

Colocation design to support intensity Allocate core team +50% and assure colocation. Reduce complexity in time and space to free up time to solve complex problems 1 METHOD Creating flow in your project requires commitment to three methods Principle: High intensity and frequent interaction to ensure continuous project progression TOOLS +50% Define a fixed project heartbeat for stakeholder interaction to progress the project in sprints Rhythm in key events 2 Increase insight and commitment using visual tools and plans to support progression Visual planning and project visuals 3

Active ownership approach Be an active, committed and engaged project owner to support the project and ensure stakeholder satisfaction.1Creating leadership in your project requires commitment to three methodsPrinciple: Leadership must embrace uncertainty and make the project happen. Be a collaborative project leader with a “people first” approach to drive the project forward. Collaborative leadership approach 2 Apply a reflective and adaptive mindset – say yes to the mess. Reflective and adaptive mindset 3 METHOD TOOLS

Local translation of Half Double is the key

The Half Double sweet spot – a perfect fit for transformation projects Build a Half Double mindset to initiate the Half Double approach. HARD PARAMETER SOFTObjectives clearly defined GOAL CLARITY Objectives highly ambiguously defined Physical artefact GOAL TANGIBILITY Abstract concept Only quantitative measures SUCCESS MEASURE Only qualitative measures Not subject to external influences PROJECT PERMEABILITY Highly subject to external influences Refinement of single solutions NUMBER OF SOLUTION OPTIONS Exploration of many alternative solutions Expert practitioner, no stakeholder participation PARTICIPATION PRACTITIONER ROLEFacilitative practitioner, high stakeholder involvement Values technical performance and efficiency, manages by monitoring and controlSTAKEHOLDER EXPECTATIONSValues relationships, culture and meaning, manages by negotiation and discussion Source: Atkinson, Crawford & Ward, 2006 TRANSFORMATION PROJECTS PRE-DEFINED PROJECTS

Pilot project results

The Half Double Methodology has been evaluated by researchers and it works in 7 out of 9 organizations COMPANY PROJECT TYPE IMPACT FROMHALF DOUBLE METHODOLOGYFULFILLING PROJECT SUCCESS CRITERIASProduct Development Product Development Market & Product Development Supply Chain Project IT Project E-commerce Project Organizational Change Supply Chain Project Supply Chain Project Fulfilled Partly fulfilled Not fulfilled High impact Medium impact Low impact

Impact stories from the pilot projects

Main learnings across pilot projects #1 #2 #3 #4 #5 Half Double methodology must be applied in the early stage of the project to reach full potential Managerial willingness to work differently is crucial for creating impact – the project cannot kill idiocracy alone Local translation in a reflective practice is the key to Half Double The Half Double sweet spot is with transformation and innovation projects Half Double always leaves a remarkable footprint in the organisation – some change more than others

Pilot project:Novo Nordisk An extreme focus on reducing time to impact, involving end usersand on the prioritization of critical project resources Project visuals The project in short What did we do?The collaboration with HalfDouble was initiated because:The IT PMO wanted to try a more agile project methodologyIt was suitable for the specific project: Heavy involvement of line of business – more specifically customer involvement was keyThe project owner wanted a faster lead-time. Go-live planned for February 2017IMPACTThe aspiration was to improve a custom-made program in SAP APO that was important for the SNP Planningdepartment. More specifically, it was setout to ensure:Better master dataMore stable and flexible planning solutionIncorporation of new business requirementsImpact case with strong KPI’s to navigate the project Impact solution design to realise impact fasterPulse of the project: Create stakeholder satisfaction with 3 main groupsLearn and compare with reference projects from ITC PMOflow Multiskilled core team with core users is collocated 60% of the week Visual leadership of plans and solutions Fixed project pace through compressed sprints LEADERSHIP Active project owner to engage with project team biweekly Project manager coaching sessions to leverage leadership, reflected adaptation of the methodology and pure stamina Finding common ground between the Novo Nordisk IT Governance model which is a classic stage gate model and the Half Double project approach in the pilot project THE BIG WHY HALF DOUBLE The results so far Time to impactreduced 47% – Go Live fromFebruary 2017 to June 2016.User impact: Reduction ofnumber of hours spent on firefighting per weekAverage Pulse Check scoreof 4,3 on a 1-5 scale(core team)[Pictures] The pilot project at Novo Nordisk is a supply chain/IT enhancement project with the purpose of creating a more stable and flexible variant planning solution with future business requirements incorporated. #1 #2 #1