Who Can Acquire Excess Personal Property Federal agencies The Senate The House of Representatives The Architect of the Capitol and any activities under his direction The DC Government and Mixed ownership government corporations ID: 723084
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Slide1
August 2014
Acquiring Excess Personal PropertySlide2
Who Can Acquire Excess Personal Property? Federal agenciesThe Senate
The House of RepresentativesThe Architect of the Capitol and any activities under his directionThe DC Government and Mixed ownership government corporationsFMR: 102-36.60 to 102-36.75
2Slide3
Why must we use excess personal property instead of buying new property?
It maximizes the return on Government dollars spent and minimizes expenditures for new procurementFMR 102-36.65
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What must we consider when acquiring excess personal property?There must be an authorized requirement
The cost of the property does not exceed the cost of purchasing and maintaining new materialsYou must not acquire excess personal property with intent to sell or trade for other assets
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How Much Do We Pay For Excess Property?Excess property is free to Federal agencies (there are exceptions…)
Acquiring agency is required to pay shipping and transportation costsWhen applicable, acquiring agency may have to pay packing, loading, and dismantling costs5Slide6
Exceptions To Excess Being FREE…Reimbursement is directed by GSA
Non-appropriated fund propertyAppropriated fund property but reimbursement required/authorized by law
Requesting or holding agency is US Postal Service
Acquiring property for use by project grantee that is a public agency or a nonprofit organization and tax exempt under 26 USC 501
Requesting or holding agency is DC Government
Requesting or holding agency is wholly owned or mixed-ownership Government corp. defined in Govt. Corp. Control Act (31 USC 9101-9110)
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How Much Do We Pay On Reimbursable Transfers?Normally, the fair market value
DC Government or Government Corporations pay the Fair Value 20% of original A/C for new and unused propertyZero percent for all other property
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How to Acquire Excess Personal PropertyUsing GSAXcess
Submit a “Want List” in GSAXcessConduct on-site screening at various federal facilities
Contact GSA Area Property Officer
Direct Transfer
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Requesting Agency’s ResponsibilitiesThe requesting agency is responsible for shipping and transportation costsWhen applicable, acquiring agency may have to pay packing, loading, and dismantling costs
Arranging the pickup by the 15th day the transfer document is approved
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Searching & Selecting Property
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From the Search ResultsFrom the Property Data SheetDirect Select
Three Ways to Shop for Property
11Slide12
Once you find the property item you are interested in,
click
the
Add
to
cart
button.
Add to Shopping Cart from Search Results
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1
When you click
Add
to
cart
,
a pop-up window appears and displays the ICN, Available Quantity, and Selected Quantity. Enter the quantity you want to freeze in the Selected Quantity field.
Add to Shopping Cart from Search Results
13Slide14
1
Once you click
Submit
in the
Select Quantity pop-up window, the
View Cart
button increases by one and the
Add
to
Cart
button changes to
Change Qty
Add to Shopping Cart from Search Results
14Slide15
You can also
Add
to
Cart
from the Property Data
Sheet.
Adding to Shopping Cart from Property Data Sheet
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Adding to Shopping Cart from Data Sheet
When you click
Add
to
Cart
, the
View Cart
button
displays “
(1)
”
and
the
Add to Cart
button changes to “
Change Qty
”
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Add to Shopping Cart from Direct Select
Another method is called
Direct Select.
This is when you already know the Item Control
Numbers of
the desired property and want to enter them all at once
. Click
Submit
after you enter the ICNs.
17Slide18
Add to Shopping Cart from Direct Select
GSAXcess
will show Quantity Available, Quantity Requested by Others, and Item Added to Cart.
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Add to Shopping Cart from Direct Select
The message changes to “Item Updated to Cart” after clicking
Submit
again. The
View Cart
now shows that two items were added.
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You can click
View Cart
from any screen to display
the
items
in your shopping cart. This cart has
1 line item.
View Cart
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To change
the quantity of
an item in the shopping cart,
adjust the quantity in the
Quantity Selected
column
and click
Update
Cart
.
View, Change, Remove Items in Shopping Cart
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Delete Items in Shopping Cart
To delete an
item
from your
cart
,
click
the
Delete
button located in the
Select
column, or change the quantity selected to zero and click
Update
Cart
.
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Deleted Item in Shopping Cart
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Priority Items in Shopping Cart
In case of a
Priority Situation
, select
the appropriate situation from the drop down menu and
then click the
Update Cart
button
.
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Priority Items in Shopping Cart
The system displays
“Update Successful” and “Selected Priority Updated” to confirm your selection.
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Priority Items in Shopping Cart
To continue selecting
items,
click on the
Continue Selecting
button or
click
Checkout
if your selections are complete.
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Checkout – User Profile
You can change or update any of the information in your user profile for this selection except for the Approving Official info. Your
NUO
must change that information.
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Submit Transfer Order Request
28
Make sure the Priority Situation you chose is displayed under
Priority
before submitting.Slide29
Checkout Confirmation
Confirmation messages are
displayed.
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Submitting Multiple Transfer Order Requests
30
If there are multiple transfer order requests,
GSAXcess
will display each transfer order separately. You must submit each one.Slide31
Successful Checkout Confirmation
31
GSAXcess
will confirm that you successfully checked out the transfer order. Click
Continue Checkout
to proceed with the next transfer order.Slide32
If
you click
Yes
,
the Update
Cart screen is displayed
where you
can change
the Priority Status if needed. If you click
No
,
the Checkout screen is displayed.
Check Out with Priority Situation
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Checkout with a Priority Situation takes you to the View and Update Selection Screen to select your Priority.
View and Update Cart – Select Priority
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Check Out with Priority Situation
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35
Check Out with Priority SituationSlide36
Checkout Email Confirmation
A Checkout
C
onfirmation
does not mean that you will automatically receive the
property. Since this item was checked out as a Priority Situation,
GSAXcess
includes a reminder in case it was selected in error.
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Item Inquire Requests
Click on
Inquir
e Requests
under the
“Search & Select Menu.”
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Item Inquire Requests
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Results- Item Inquiry for Existing Requests
39Slide40
Click on
Change Requests
under the
“Search & Select Menu.”
Change Existing Requests
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If requests for transfer have been submitted, the items will automatically be displayed. If not, the screen will be blank. You can change the quantity or delete the request.
Change Existing Requests
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Delete Existing Requests
Click on
Delete Requests
under the
“Search & Select Menu.”
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If requests for transfer have been submitted, the items will automatically be displayed. If not, the screen will be blank
. If you want to delete an item, check the box under “Select” and click
Delete
.
Delete Existing Requests
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Delete Existing Requests
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Delete Existing Requests Confirmation
45Slide46
46
Questions?