THIS PRESENTATION WILL EXPLAIN What is Vocational Rehabilitation VR How to become a vendor Fees and services Payment process Eligibility criteria to receive services Order of Selection and Waiting List ID: 437700
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Slide1
Introduction to Vocational Rehabilitation for Medical ProvidersSlide2
THIS PRESENTATION WILL EXPLAIN
What is Vocational Rehabilitation (VR)
How to become a vendor
Fees and services
Payment process
Eligibility criteria to receive services
Order of Selection and Waiting List
Examples of VR services
How to apply for servicesSlide3
VOCATIONAL REHABILITATION IS
a
federal-state program that works with people who have physical or mental disabilities to help them prepare for, gain or retain employment. VR is committed to helping people with disabilities find meaningful careers.Slide4
HOW TO BECOME A
VENDOR
Register with
MyFloridaMarketPlace
(MFMP)
statewide electronic procurement system at:
vendor.myfloridamarketplace.com
This online registration system is designed to streamline interactions between vendors and state government agencies.
Registering with MFMP is an important step,
because this system is essential in processing payments to vendors for their commodities or services.Slide5
HOW TO BECOME A VENDOR
This online registration must take place prior to VR’s Vendor Application process being initiated. If you experience problems completing your MFMP registration, please contact the MFMP Customer Service Help Desk at
1-866-352-3776
.
*** Vendors providing direct services to eligible customers are exempt from the 1% fee that MFMP usually charges, even though vendors must agree that they will accept the fee. There will be a disclaimer on all VR authorizations that ensures that VR vendors providing direct consumer services are not subject to this fee.Slide6
HOW TO BECOME A VENDOR
Submit
the electronic w-9 to the Department of Financial Services
:
https://
flvendor.myfloridacfo.com
MyFloridaMarketplace
registration and w-9 submission must take place prior to VR's application process being initiated
.Slide7
HOW TO BECOME A VENDOR
Apply for Vocational Rehabilitation Registration:
To become a registered vendor with VR, you must complete and sign the appropriate vendor application. The application may be found on VR’s website
rehabworks.org
, on the “Vendors” page.
This is not an electronic application; it cannot be submitted online. Therefore, please
print
the application, complete the information required, and be sure to include an
authorized signature
on the application.Slide8
HOW TO BECOME A VENDOR
Locate Your Profession in the Vendor Qualification Manual
In order to process your application, you must attach professional credentials. The required documents are outlined in the
Vendor Qualification Manual
located on VR’s website,
rehabworks.org,
on the “Vendors” page. For any additional forms, click on the link for your specialty.Slide9
Group Medical Providers
A group of two or more health care providers licensed by the Department of Health legally organized as a partnership, professional corporation, or similar association
Requires notarized attestation that all health care providers will maintain appropriate credentials
Time length of registration – 5 yearsSlide10
HOW TO BECOME A VENDOR
Mail or Fax the Completed VR Standard Application with Supporting Documents to:
Division of Vocational Rehabilitation
Vendor Registration Unit
4070 Esplanade Way
Tallahassee, FL 32399-7016
Fax
(850) 245-3394
Processing may take up to two weeks.
VR will send a letter confirming registration after the application and supporting documents have been processed and approved. Refer all questions to the Vendor Registration Unit. You may reach the unit via email at
vrvendors@vr.fldoe.org
or
call
1-800-451-4327
.Slide11
FEES AND SERVICES
Fees are based on the current (date of service) MEDICARE Part B fee schedule.
All services MUST be pre-approved by VR
prior
to the service date. If additional procedures (e.g. labs, x-rays, etc.) are needed at the time of the service, approval must be obtained
prior
to the procedure. Telephone approval
can
be given. Failure to obtain approval may result in denial of payment for the additional procedures.
Services (labs, x-rays, surgery) MUST be scheduled and performed in a facility and by a provider that has been approved by VR. This includes assistant surgeons and any hospitalist or specialist called in.Slide12
HOW IS PAYMENT RENDERED?
PRIOR
to the service being performed, you (the vendor) will receive a 2-page Authorization and Billing Invoice. Without this invoice no service should be performed.
This invoice will include the vendor name, customer name, and invoice number. Also included will be an itemized explanation of service, fee code, date of service, authorized amount and total. At the bottom will be the VR Counselor’s signature and a place for the “Signature of Vendor” (your signature).Slide13Slide14Slide15
HOW IS PAYMENT RENDERED?
This Authorization and Billing Invoice must be signed and returned,
with a report
(diagnosis, treatment plan, referrals, tests, etc.), in order to be processed for payment. The vendor copy should be kept for your records.
Payment will be made within 3 to 4 weeks of receipt of both the
invoice and report
by the area VR office.
Failure to sign or include a report will delay payment until resolution.
A subsequent authorization will be issued for any
approved
additional procedures done on the date of service.Slide16
TO BE ELIGIBLE FOR VR
The individual must have a goal to become employed, and
Their physical or mental disability interferes with their ability to become employed, and
VR’s help is necessary for them to prepare for, gain, or retain employmentSlide17
WHAT IS ORDER OF SELECTION?
Under Order of Selection, all eligible individuals may be placed on a prioritized waiting list based on the significance of their disability. Federal law requires that individuals with the most significant disabilities be served first. Movement on the waiting list depends on funds available and significance of disability.Slide18
EXAMPLES OF VR SERVICES
Medical and Psychological Assessment
Vocational Evaluation and Planning
Career Counseling and Guidance
Training and Education After High School
Job-Site Assessment and Accommodations
Job Placement
Job Coaching
On-the-Job Training
Supported Employment
Assistive Technology and Devices
Time-limited Medical and/or Psychological TreatmentSlide19
HOW TO APPLY FOR SERVICES
Everyone has the right to apply.
Interested individuals should contact the nearest VR office (address can be found on
rehabworks.org
) for more information.
Those individuals will be invited to the local office for a preliminary assessment with a VR representative.Slide20
ACCESSING SERVICES
A counselor will gather:
D
iagnostics to document a disability
Information about work history, education, abilities, interests, rehabilitation needs, and possible career goals will be gathered
Financial Participation will be determined and may be required
Order of Selection will be determined
The individual may be placed on the waiting listSlide21
REMEMBER THE OBJECTIVE!
ALL services VR provides
MUST
Lead to a goal of
EMPLOYMENT