Allocations
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Allocations

Molly Morgan. Vice President. Jacob Taylor. Treasurer. What is Allocations?. Allocations is a budget that is comprised of funds collected by students fees.. The purpose of allocations is to provide funding for .

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Allocations




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Presentation on theme: "Allocations"— Presentation transcript:

Slide1

Allocations

Molly MorganVice President

Jacob TaylorTreasurer

Slide2

What is Allocations?

Allocations is a budget that is comprised of funds collected by students fees.

The purpose of allocations is to provide funding for

predetermined

events and trips for organizations for the following

fiscal year (2016-2017

).

Slide3

Who can apply for Allocations?

Any FHSU Organization or approved waiver organization qualify for allocations funding.

Student organizations requesting funds from SGA

must

be registered through the Center for Student Involvement or on Tiger[Link].

https://tigerlink.fhsu.edu

/

Slide4

Is Allocations right for you?

Any trip request or speaker/event request under $1000 might be recommended to Appropriations.

Any equipment request under $1500 might be recommended to Appropriations.

What is Appropriations?

Appropriations funding is a limited fund reserve for student organizations that have NOT received funding through Allocations.

Slide5

Preliminary Application

NOT mandatory, but HIGHLY encouraged

Submitted application & budget will be reviewed by Allocations Committee and will provide feedback

Preliminary Deadline: Monday, December 7, 2015 @ 4:30 p.m. in the SGA Office(Lower Level MU Rm 017)

Slide6

Before submitting Preliminary Application….

Prior to submission, please make sure the following items are included in the application:

SGA Allocations Request Form

Question Answers

4-digit

Budget *SGA Format

6-digit Budget *SGA Format

Updated Membership List/Roster

Supplemental materials may be included with the application.

Slide7

Final Application

MANDATORY

for all student organizations/waiver groups requesting funds

Sign up for a date & time to present request to committee

Committee will review request and provide recommendations as well as explain rationale on changes

Final Deadline: Friday, February

5

, 2016 @ 4:30

p.m. in the SGA

Office (

Lower Level MU Rm 017)

Slide8

Details, Details, DETAILS!The more information you can give the committee, the better!Examples:Hotel CostsHow many people to a room?How many rooms?Flight Costs Where are you flying from?Where are you flying to?Number of attendees per tripNumber of vehicles going on a tripMileage per Vehicle

Provide Documentation

Honorarium Costs

Where are they flying from?

Does honorarium include food, hotel rooms ,gas, etc.?

Does the honorarium just include speaking?

Slide9

Before submitting Final Application….

Prior to submission, please make sure the following items are included in the

application:

SGA

Allocations Request Form

Question

Answers

4-digit

Budget *SGA Format

6-digit

Budget *SGA Format

Updated

Membership

List/Roster

Supplemental materials may be included with the application.

PLEASE NOTE: ALL ITEMS LISTED ABOVE ARE REQUIRED FOR THE

FINAL APPLICATION

. SUBMISSIONS WILL NOT BE ACCEPTED WITHOUT ALL REQUIREMENTS. COMPLETE APPLICATION MUST BE TURNED IN TO BE ALLOWED TO SIGN UP FOR A HEARING!

Slide10

Budget Hearing

15 minutes per organization request submitted

Students be prepared to answer questions about your request

Know your budget!

Faculty member or advisor can be present, but are

NOT

allowed to speak.

All speaking must be done by the student members of the organization/waiver group!

Slide11

First Reading

Not mandatory, but encouraged to attend

Student organizations/waiver groups will be able to defend their original request & have a chance to testify in front of the senate.

LAST

chance to appeal to the Senate.

Thursday,

March

3, 2016 @ 7:00 p.m. –Black & Gold Room

Slide12

Second Reading

MANDATORY

for all student organizations/waiver groups

At

LEAST

1

student representative from each organization (

not a member of the student senate

)

MUST

be present.

Failure to attend the second reading will result in an organization being zero-funded –

NO EXCEPTIONS!

Attendance will be taken periodically, so everyone in attendance must stay throughout the

ENTIRE

process.

Thursday, March

10, 2016 @ 7:00 p.m.- MU Ballroom

Slide13

Personal Gain

Allocations will

NOT

help fund personal gain items

Personal gain items are anything considered a reward/gift and is not returned to the organization. This includes:

T-shirts, sunglasses, cups, key-chains, lanyards, or anything given out at events

Food being sold or given out at events

T-shirts, notebooks, pins, or any other item given to members of an organization UNLESS the items are returned to the organization at the end of the school year and are housed on campus;

Museum admission, theater tickets, or other admission fees;

Any event hosted by an organization that charges attendees admission fees;

Contest prizes or gift cards, or trophies or plaques that will not be stored on campus

Decorations that will not be stored on campus

Items for resale

(Example:

fundraisers- SGA DOES NOT fund these)

Expenditures related to

parties or dances

Awards

Check with SGA Treasurer if you are unsure about a potential personal gain item.

Slide14

Mileage

SGA does not reimburse for the amount of gas spentSGA reimburses the number of miles traveled based off calculation from the State of Kansas on PERSONAL vehicles$0.57 per mileEx: A trip from Hays to Kansas City is about 270 miles(270 miles X 2) X $0.57 per mile= $308.94University vehicles charge the following amount:

Cars       .23 cents/mileMini-van (7-passenger).26 cents/mileVan (8-passenger).41 cents/mileVan (12-passenger).41 cents/mile

Slide15

Budgets

All student organizations on campus have two different accounts.

Six-Digit Budget (State Account)

SGA Account where funds will be distributed to

Restricted budget

Ex: If $2000 is allocated for a specific trip, then that $2000 MUST be spent on that specific trip or any other form of a trip. This money CANNOT be spent on anything else

unless otherwise approved by the treasurer.

Four-Digit Budget (Student Activity Account)

Membership dues, fundraising, donations, etc.

Unrestricted budget

Slide16

4-Digit

Account

Budget

Slide17

6-Digit

Account

Budget

Slide18

Slide19

OFFICE HOURS

Fall Semester: M,W,F: 8:00am to 4:30pm. T/

Th

: 9:00am to 5:00pm

Spring Semester (2016): Everyday (M-F) 8:00am to 4:30pm

Memorial Union Lower Level Room 017

Slide20

Contact Information

Molly Morgan, Vice President

785-628-5311

memorgan2@fhsu.edu

Jacob Taylor, Treasurer

785-628-5311

jptaylor3@fhsu.edu

Jacob’s Office Hours:

Monday

, Wednesday, Friday: 11:00 a.m. – 2:00

p.m.

Tuesday

, Thursday: 9:00 a.m. – 12:00 p.m.

Slide21

QUESTIONS?