Megan VanDeventer State and Federal Compliance This session will go through PreID Data Extraction including template options and EOC setup areas Overview of EOC Processing Setup Template options ID: 674703
Download Presentation The PPT/PDF document "EOC (Pre-ID’s & Test Scores)" is the property of its rightful owner. Permission is granted to download and print the materials on this web site for personal, non-commercial use only, and to display it on your personal computer provided you do not modify the materials and that you retain all copyright notices contained in the materials. By downloading content from our website, you accept the terms of this agreement.
Slide1
EOC(Pre-ID’s & Test Scores)
Megan VanDeventer
State and Federal ComplianceSlide2
This session will go through Pre-ID Data Extraction including template options and EOC setup areas.
Overview of EOC Processing Setup
Template optionsSlide3
Overview of EOC Setup & Processing
1. Create Tests in Test Builder
2. Associate Courses that students take the EOC test
3. EOC Import Code Setup
4. Complete Import Setup in Test
5. Import Test Scores
6. Setup Calculation of EOC Test into Student’s Final EOC Grade Bucket
7. Use EOC Grade Calculation by EOC Import Run UtilitySlide4
Student ConfigurationTurn on option to “Use End of Course (EOC) Score Bucket
PS\CA\DS\CFSlide5
Setup
1. Create Tests in Test Builder
Crosswalk Test Name to State Code
Edition – pulled as Test Publication Year in Survey 5 (Student Assessment Format)
Test Sections – Admin & ScoreSlide6
Setup
2. Associate Courses that students take the EOC test
Expand EOC Details in test
Add Course Links - EOC Course Link Utility – “Curriculum By Individual”Slide7
Setup
3. EOC Import Code Setup (can be run from 000 Entity)
WS\OF\CA\TS\PS\CO\EO
Creates the framework that holds all scores and
grademarks
a student can receive for a test.
Choosing “
Xref
Based on Year” is appropriate when every entity uses the same grading system (i.e. 400-500 = A, 300-399 = B…).
If
different entities use different grading systems, choose “
Xref Based on Entity and Year
”.This means each entity must be set up individually, but this step can be completed from the 000 entitySlide8
Setup
Enter Score/Grade
Xref
records for each Grade Mark and Year
When importing scores, the system reads this
Xref
setup to determine which
Grademark
to enter into the EOC Grade Bucket.Slide9
Setup
4. Complete Import Setup in Test
Expand Import Setup under EOC Details in Test
Select appropriate EOC Import Code
Grade Mark Update Options:
Always Overwrite
Only Overwrite with Higher Grade Mark
Do Not Overwrite
Select where the system
will locate
the ScoreSlide10
Setup
5. Import Test Scores (WS\AD\SB\IM\TW)
Test Link Setup
Field Link Setup
Determine how to link to student records – PR 3498861 to Add
FLEID as available option
Determine where to locate Score in file
Click “Run” to enter Name and Test Date – creates Test record for student and imports
Grademark
score into student’s EOC Grade Bucket in Grade record.Slide11
Setup
6. Setup Calculation of EOC Test into Student’s Final EOC Grade Bucket
Determine how Final EOC Grade Bucket is calculated
WS\OF\GR\PS\CF\GP > EOC
Calc
Methods
*EOC Grouping Codes no longer required*Slide12
EOC Grouping CodesReflective of courses selected in EOC GPA MethodCreated for each Grad
Req
Base year where an EOC exam became required
Can create 1 generic EOC Grouping Code if all students are being processed the same way (70/30)
Previously, may have needed a code of 014 for 2014 Grad Requirements Base Year and 015 for 2015 Grad Requirements Base YearSlide13
Setup
Verify Grade Marks are defined for EOC bucket value worth
Include in Grade CalculationsSlide14
Processing
7. Use EOC Grade Calculation by EOC Import Run Utility
WS\OF\GR\PS\UT > EOC Grade Calculation by EOC Import
Run
Select which “Run” of Imported Scores you want to calculate
70/30Slide15
After Setup and Processing
Final EOC Grade Bucket contains calculated grade student received based on both Final Grade and EOC Test Grade.
WS\ST\TB\GR\SI\GHSlide16
Export EOC PreID Data
Export EOC Pre-ID Data (WS\SR\FL\OE\SE\ES)Slide17
PreID Template Options
Export EOC Pre-ID Data (WS\SR\FL\OE\SE\ES)
Student Export Options
Note Alias ID to Use is Not Applicable for Winter EOC
PreID’sSlide18
PreID Template Options
Student Selection
Use Student Selection Options to pull students to test:
By Range/Processing List
Range/Individual Student
Processing List Only
NoneSlide19
PreID Template Options
R – Range - Selecting this button allows you to enter in the Ranges for the students to pull.
I – Include - Selecting this button allows you to select which specific Processing List you want to pull
PreID
data for, even if those students would not fall within the Ranges selected in the “R” button.
E – Exclude - Selecting this button allows you to select which specific Processing List you do not want to pull
PreID
data for, even if those students would fall within the Ranges selected in the “R” button.Slide20
PreID Template Options
Ranges for Biology 1
(Course)
Include Students who took EOC
course in 2018 who
did not take/pass associated test below
Must select specific terms to extract for
Include students who took EOC course
prior to 2018
who did not take/pass associated test below
Includes students enrolled in EOC course in previous years and can narrow down years
Exclude students who previously took EOC course in a prior year and earned credit.
Excludes students that passed EOC courseSlide21
PreID Template Options
Ranges for Biology 1 Test Takers (Students)
Include students taking associated test for the first time
Very wide range
Include students retaking the associated test
Will include retakers of the specific test
Only include retakers who did not pass the test
Will exclude all students who passed the specific test the first time
In this example Ranges setup, students will extract who are currently OR previously enrolled in an EOC Biology 1 course, and who did not take the EOC test OR took the EOC test but did not pass. Slide22
PreID Template Options
Test Name – Select the Test Name within your system that is linked to the appropriate test code.
Subject Content – select the Subject Content Code within your system that is linked to the appropriate state subject content code.
Score Type – Select the Score Type that the system will look at to determine the passing score.
Passing Score – Only enter the passing score if you want re-takers to pull.Slide23
PreID Template Options
Student Ranges & Entity SelectionSlide24
View Exported Files/Save Locally For SubmissionSlide25
Setup for Out of State AssessmentsNo records for student in Test Scores area of Student ProfileSlide26
Setup for Out of State AssessmentsCreate Generic Out of State Test in Test BuilderDo not crosswalk to any state codes
Test does not need any sections
Up to District to determine how to create these tests
One test or several generic EOC subject testsSlide27
Setup for Out of State AssessmentsAdd the test record to the student’s Test Score Tab
Reminder as to why/how the student qualified for Date Passed Math and has Passed Calculated values
entered
Enter Date Passed Information in this area
Passed Override value “Y” will print record on student transcriptSlide28