Workshop 3 Preparing Your Grant Proposal Educational Resource Development amp LCC Foundation April 3 2018 Preparing your grant proposal ID: 760609
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Slide1
Writing A Grant—From Start To Finish
Workshop 3: Preparing Your Grant Proposal
Educational Resource Development
& LCC Foundation
April
3
, 2018
Slide2Preparing your grant proposal
Last week we discussed
Elements of a successful grant proposal
Identifying an appropriate grant project idea
Developing your project idea
Writing a case for support
Slide3Preparing your grant proposal
This week we’ll explore
M
oving from case
for support
to grant proposal
Steps to prepare a competitive grant proposal
Planning
tools—logic model and timeline
Narrative, evaluation, visuals,
budget
Time to work on your grant proposal idea or case
for support
Slide4Preparing your grant proposal
Personal reflectionWhat has been your experience generating aproject idea and/or beginning to draft a projectplan or case for support? What’s been going well, what could be going better?What have you learned?What next steps might you take?
Slide5Preparing your grant proposal
Moving from
c
ase for support to grant
proposal
It’s all in the details!
Identify potential funder(s)
Identify and establish
g
rant team
Project lead
Work team
Project partners: internal/external
Identify grant writing lead
Contract with
o
utside
c
onsultants, if appropriate
Grant writer
Project evaluator
Slide6Preparing your grant proposal
Identifying project partners
Does the partner have a fundamental impact on your area’s/the college’s performance? (correct answer: yes)
Can you clearly identify what you want from the partner? (correct answer: yes)
Is the relationship dynamic—that is, do you want it to grow? (correct answer: yes)
Can you exist without or easily replace the partner? (correct answer: no)
Has the partner already been identified through another organizational relationship? (correct answer: no)
Slide7Preparing Your Grant Proposal
Preparing a work team and timelineNote: Project partners and a work team members are notnecessarily the same thing, though there will be overlapWork team membersWork team leader(s)Major milestones and datesWho will do whatAdditional commentsProposal ready for internal review one week before due dateProposal submitted at least one day before due date
Slide8Preparing your grant proposal
Developing a Logic ModelLogic models are a systematic, visual way to present and share relationships among the program resources you have, the activities you plan, and the changes or results you hope to achieve
Slide9Preparing your grant proposal
Logic Model Resources
Simple
Logic
Model Overview
https://
www.youtube.com/watch?v=wFaJo6FF_yA
Kellogg Foundation Logic Model Guide
https://www.wkkf.org/resource-directory/resource/2006/02/wk-kellogg-foundation-logic-model-development-guide
Slide10Preparing your grant proposal
Planning the project narrative
Follow the narrative requirements detailed in the
request for proposals (RFP)
Identify research needed
Identify internal/external information sources
Note who on the work team will gather what types of information
If writing internally,
n
ote who will prepare each section of the draft, and who will put everything together
Slide11Preparing your grant proposal
Grant narrative sequence
Put information in the same order as the
RFP (request for proposals)
Include all information requested in the
RFP instructions
Do not include information not requested in the RFP instructions
In Federal grants, check:
All sets of instructions and requirements
throughout the instructions--they can differ
Reviewers’ criteria--
c
an differ from instructions
Requirements for forms or information not
included in the instructions
Slide12Preparing your grant proposal
Good story tellingCraft your narrative for the reader (formal; informal)— make it relevantUse settings, characters, antagonists, and resolutions to pull the reader inInclude pertinent, engaging support (individual or community stories, similar successful programs, data, research, etc.)
Slide13Preparing your grant proposal
For all funders
Use the
7 C’s of Effective
Communication
Complete
—Conveys all the facts the reader needs
Concise
—Uses the fewest possible
words
Considerate
—Steps into the shoes of
others
Clear
—Emphasizes one specific message or
goal
Concrete
—Documents with facts and
figures
Courteous
—Respects the reader and their
priorities
Correct
—Reads precisely and accurately, with no
wrong
words, grammatical errors, or
typos
Slide14Preparing your grant proposal
Project delivery plan
Funder will want to see a coherent and realistic project delivery plan
Project Timeline
Create Gantt Chart in Excel
Project Management Tool
Use Microsoft Project or similar program
Slide15Preparing your grant proposal
Simple Gantt Chart in Excel
Slide16Preparing your grant proposal
Project evaluation
Include evaluation
in your
planning whether or not it is required.
P
roject evaluation can:
Determine overall
effectiveness in meeting
goals
and objectives
Determine
quality
of activities
I
dentify
strengths and weaknesses
in implementation and
effectiveness
Lead
to
changes for improvement
Slide17Preparing your grant proposal
3 times to discuss evaluation Construct the evaluation plan while writing the grant narrative/budgetFinalize implementation strategy after the grant has been submitted Implement when the grant has been awarded
Slide18Preparing your grant proposal
Online project
e
valuation
r
esources
W. K. Kellogg Foundation Evaluation Handbook
https://
www.wkkf.org/resource-directory/resource/2010/wk-
kellogg-foundation-evaluation-handbook
Imagine
Canada Project Evaluation Guide for
Nonprofit Organizations
http://
www.imaginecanada.ca/sites/default/files/www/en/library/nln/evaluation_workshop_0308.pdf
Slide19Preparing your Grant Proposal
Visual impactGraphics provide clarification, simplification and emphasis on key proposal elements. They reinforce the text, and vice versa. Charts, graphs, tables, maps, photosHeaders and subheadersColor and fontUse judiciously for impactBe mindful of page limits
Slide20Preparing Your Grant Proposal
Budget and budget narrative
The budget is the application’s meat and bones
D
elineates who will deliver the project, what’s
needed to deliver it, what it will cost
Shows organizational buy-in through in-kind
support
Shows you will have enough funding to deliver
the project
Slide21Preparing Your Grant Proposal
Calculating costsPersonnel (existing and projected, estimated hours or percentage)Fringe benefits (existing and projected)Consultants (not grant writers!)Travel (approved rate)Equipment (per item; document)Supplies (per item; document)Tuition (per student)Other costs
Slide22Preparing Your Grant Proposal
Calculating income
Requested grant funds
Other anticipated or received grant funds
Donations (cash or in-kind)
Course Fees
Tuition
Refreshments and merchandise sales
Advertisement sales
Organization matching funds
Slide23Preparing Your Grant Proposal
LCC Grants Finance For government or non 501(c)(3) grants, contact ERD to schedule a Grants Finance meetingGrants Finance will help plan the project budget Anita Lycos, ext. 9807 Barb Farr, ext. 1737For 501(c)(3) grants, contact the LCC Foundation
Slide24Preparing your grant proposal
Narrative, numbers, and visuals must be consistentDo not include information in one area that is not includedin anotherCheck that numbers and wording match throughout
Slide25Preparing Your Grant Proposal
Use
a grant application checklist
The application may provide one
Federal grants can be inconsistent—check for
requirements
not included on the checklist
You may need to construct one
Make sure checklists contain everything
needed
in
the application
Get
multiple reviews, especially from people
outside
of your planning group
LCC’s grant approval process can catch errors
Slide26Preparing Your Grant Proposal
Top 10 reasons a grant is declined
Does not meet funder’s priorities
Does not serve funder’s geographic area
Incorrect application format
Difficult to understand
Outside of funder’s grant award range
Unknown credibility of applicant
Project lacks urgency or impact
Narrative, budget, and timeline are not consistent
No more money available this grant cycle
No evidence the project will become self-sufficient
Slide27Preparing Your Grant Proposal
To consider for next weekAssess next steps for your Project Idea or Case StatementConsider who might serve as a project partner on the work team
Slide28Preparing Your Grant Proposal
Contact ERD and the LCC Foundation
ERD
Jeanne Donado, Grant Development Coordinator
ext. 1307
Vivian Keeney, Grant System Coordinator
ext. 1581
LCC Foundation
Dan McKean, Executive Director, ext. 1987
Retta Parsons, Scholarship and Operations
Coordinator, ext. 1989