Susan Ketchum Debbie Nadrchal Steve Meier Some Basics Grant writing is work Takes time Bigger the grant the more time it takes Takes energy Takes dedication Persistency and Consistency ID: 684928
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Slide1
Grant Writing Basics
Ways to Increase Receiving a Grant
Susan
Ketchum, Debbie
Nadrchal
Steve MeierSlide2
Some Basics
Grant writing is workTakes timeBigger the grant, the more time it takes
Takes energy
Takes dedication
Persistency and
Consistency
is the Key
Work the same time every daySlide3
To be Successful, Forget Your Ego
Desire constructive criticismGet feedback
Have people
proofread
Have people audit your budget
Have people look at your narrative
LISTEN TO THE FEEDBACK
WHAT ARE THE PEOPLE SAYING
You may not like it
You may need to make decisions or changesSlide4
Staffing
USUALLY TEAMS ARE BESTNeed a Principle Investigator
Have others do particular sections
Budget / Budget Narrative
Background Narrative
Methodology
Try to identify people with experience in each section Slide5
Give up the Ego with Teams
Goal is to get the grantTeams are team effort
Give everyone credit even if they only did a small part.
People know who did what
PI’s must make people feel good for their contributionSlide6
Discussion of Difficult Issues Is an issue with teams
Write the Pro’s and Con’s on the board if possibleUsually one is predominant
If necessary, take a vote with a secret ballot.Slide7
Individual WritersMay be necessary if you are the expert
Have more workNeed to do everything
Advantages, you call the shots
You take the credit, you take the loss
Still need others to give you feedbackSlide8
Development of an Idea
Usually the hardest partIs the most critical part
Know what you want to write for
Gather solid background information
Prioritize the grants you are writing for
May depend on dates, or size of the grantSlide9
Helping With DevelopmentPut the idea and design on a white board
Make changesYou always make changes
Present the idea to others
Take feedbackSlide10
Point to Note
NOTHING EXISTS UNTIL IT IS ON PAPERSlide11
Understand the Grant Requirements
READ THE GRANTWHAT IS THE DUE DATEMission of the Organization
Page or section length
Writers need to understand the requirements for what a grant can be used forSlide12
Example : Elks Grantshttp://www.elks.org/SharedElksOrg/enf/files/ServingThoseWhoServed.pdfSlide13
Example 1: Promise GrantsGrant monies are only available for
Lodge-hosted youth events. You do not need to meet the GER's per-capita goal to apply. Grants are awarded on a first-come, first-served basis.
Apply on line after July 1Slide14
Addresses One or MoreCaring
Adults: Ongoing relationships with caring adults offer youth support, care and guidance. Safe Places:
Safe
places with structured activities during non-school hours
to provide safe environments
A
Healthy Start
:
Adequate
nutrition, exercise, and health
care. Slide15
Example II: Beacon GrantsSlide16
With Beacon Grants, we're looking for five things.
New: Ideally
,
Lodges will use their Beacon Grant for the same successful, ongoing project each year.
If your Lodge received a Beacon Grant previously, it should use this year's Beacon Grant to continue that project
.
Ongoing:
Something the Lodge is committed to
—for example, monthly dinners at a soup kitchen, or an annual Veterans Stand Down activity. Beacon Grants can't be split between two projects.Slide17
Elks-led:
Elks must be involved, and the
project should be something identifiable as an Elks project
.
Charitable:
Grants must be
focused on helping those in need, and addressing local issues
. The
project cannot benefit only the Lodge or Lodge members
.
Project:
Beacon Grants
cannot be used as donations
of funds and supplies
. Elks should be actively serving the community. If people see Elks doing good things, they'll be inspired to join! Slide18
Freedom GrantsFreedom Grants must focus on one of these five areas of increased need.
Employment Homelessness and Housing Military Families Health Educational Support Slide19
PointsLook at the FOCUS AREAS
REVIEW THE POWERPOINT PROVIDEDhttp://www.elks.org/SharedElksOrg/enf/files/ServingThoseWhoServed.pdfSlide20
Millennium GrantsSlide21
Other Points
Need to Follow DirectionsFontNumber of words
Format of the Grant
IF YOU DO NOT FOLLOW DIRECTIONS, USUALLY YOU ARE NOT CONSIDEREDSlide22
Grant Writing SpecificsSlide23
Major Parts of a GrantThe PurposeBackground for the projectMethodology you will use
How will you evaluate if you are successfulHow you will publicize the projectBudgetSlide24
PurposeWhy do you want the money
Youth golfCommunity turkey dinner
Veterans dinner
This project is designed to _______Slide25
Project BackgroundNeed to provide some context.
Why is this project important over all of the other projects being reviewed.
Needs to be clear and concrete
Use data if you have it
Use references if necessary.
Do not use Wikipedia as a referenceSlide26
MethodologyHere is what you plan to do.
Outline what you plan to do first, then add the narrative
Use the white board or paper initially designSlide27
Goals vs. Objectives
Project Goals describe the big PictureProject Objectives
Precise
,
Measurable
,
Time-phased
results that support the attainment of each goal.
Goals should
have one or more objectives.
Both must be
specific and detailed. Slide28
Sample Layout:
GOAL 1: Objective 1: Outcomes: When Accomplished: How Measured Objective 2: Outcomes: When Accomplished: How Measured Objective 3: Outcomes: When Accomplished: How MeasuredSlide29
GANT ChartsIdentifies who does what
Identifies tasks to completeIdentifies a timeline for completion
Holds everyone accountable
Helps keep the project on scheduleSlide30
GANT Chart Example
Date
Who
Joe
Mark
Cathy
Susan
Mark
L.
Sec
What
Id. Topic
Writes
Grant
Develops
Budget
Reviews Grant
Makes
Changes
Sub.
Grant
When
Today
Friday
Friday
Monday
Tuesday
WedSlide31
Evaluation Section
Is a critical pieceIt ties everything togetherHow do you know if your project is successful?
May be number of participants
May be a survey
Number of newspaper articles
Needs Elks statisticsSlide32
PublicityNeed to discuss how you plan to publicize your event.
NewspapersRadio Interviews
Fliers
Social MediaSlide33
***Budget***Needs to follow what you are doing in the methodology and the publicity
Look at the costs in what you plan to do
DOES IT MATCH YOUR BUDGET????
If not, the project will be rejected
BE REALISTIC but build in a bit of extraSlide34
How Grants are Evaluated
Reviewers need to be able to understand The necessity of the project
What
you plan to
do
How
you plan to do
it
When you plan to do it
Do the numbers add up
Does the budget narrative match the budget and other aspects of the grantSlide35
Final Things
PROOFREED YOUR DOCUMENT
SPELING ERORS
pUNCTUATION erors
HAVE OTHERS REVIEW THE DOCUMENT
EXPECT CONSTRUCTIVE CRITYCISM
Expect Comments from others with no involvement or experienceSlide36
Submission For Elks
Usually is through Lodge Secretaries Put in a MS Word document and email to the Secretary
AS AN ATTACHMENT
Allows the Secretary to cut and paste easily
FOLLOW UP BEFORE THE DUE DATE
WAS IT SENT Slide37
Non-Elks ProposalsFollow the guidelines providedSome are electronicSome are paper
Some want it in MS Word, others as PDFsFollow-up. Did they receive the materialOften you will receive a confirmation noticeSlide38
More on Submission
Submit at least one day early
Steve’s Horror StorySlide39
Places for HelpGrant administrative staff
USE THEM IF YOU ARE HAVING ISSUESThey want to help you
Lodge secretaries or Grants Coordinators
Other members who have experience
Outside writersSlide40
Outside Writers
Usually are not done for Elks GrantsIs common for large grantsCan be expensive Expect to spend money
Susan
Steve 5-10K+ Depends on the grant amt. and time involved
Can be done on consignment (Writer gets nothing unless the grant is successful)Slide41
Some Non-Elks GrantsFoundation.walmart.com/apply-for-
grants/local-givingGrantgopher.com Idaho Nonprofit Center5257
W. Fairview Avenue, Suite 260,
Boise
, ID
83706
Contact
: (208) 424-2229Slide42
Other Granting Groups Foundations
Community businessesCommunity leadersCity organizations
Government OrganizationsSlide43
Go Back to the BasicsDoes your project fall in their guidelines?Does your project fall within their giving amt.?
Does your project have an opportunity for success?What do they get out of it?Slide44
ENF Help Available!Find tips and resources to help you put together a great project at
www.elks.org/enf/community.Secretaries and can find the grant applications in the ENF Hotline box of CLMS as soon as they are available.ENF Grants Coordinators have access to the applications through the ENF website. For more information about this position and other up-to-date CIP information, visit the CIP
News
page, http
://www.elks.org/ENF/community/WhatsNew.cfmSlide45
CONTACT the ENF!
http://www.elks.org/enf/community/toolkit.cfm#PlanProject
773/755-4730
www.elks.org/enf
ENFPrograms@elks.org
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