Grant Writing Basics Ways to Increase Receiving a Grant

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Grant Writing Basics Ways to Increase Receiving a Grant




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Presentations text content in Grant Writing Basics Ways to Increase Receiving a Grant

Slide1

Grant Writing Basics

Ways to Increase Receiving a Grant

Susan

Ketchum, Debbie

Nadrchal

Steve Meier

Slide2

Some Basics

Grant writing is workTakes timeBigger the grant, the more time it takes

Takes energy

Takes dedication

Persistency and

Consistency

is the Key

Work the same time every day

Slide3

To be Successful, Forget Your Ego

Desire constructive criticismGet feedback

Have people

proofread

Have people audit your budget

Have people look at your narrative

LISTEN TO THE FEEDBACK

WHAT ARE THE PEOPLE SAYING

You may not like it

You may need to make decisions or changes

Slide4

Staffing

USUALLY TEAMS ARE BESTNeed a Principle Investigator

Have others do particular sections

Budget / Budget Narrative

Background Narrative

Methodology

Try to identify people with experience in each section

Slide5

Give up the Ego with Teams

Goal is to get the grantTeams are team effort

Give everyone credit even if they only did a small part.

People know who did what

PI’s must make people feel good for their contribution

Slide6

Discussion of Difficult Issues Is an issue with teams

Write the Pro’s and Con’s on the board if possibleUsually one is predominant

If necessary, take a vote with a secret ballot.

Slide7

Individual WritersMay be necessary if you are the expert

Have more workNeed to do everything

Advantages, you call the shots

You take the credit, you take the loss

Still need others to give you feedback

Slide8

Development of an Idea

Usually the hardest partIs the most critical part

Know what you want to write for

Gather solid background information

Prioritize the grants you are writing for

May depend on dates, or size of the grant

Slide9

Helping With DevelopmentPut the idea and design on a white board

Make changesYou always make changes

Present the idea to others

Take feedback

Slide10

Point to Note

NOTHING EXISTS UNTIL IT IS ON PAPER

Slide11

Understand the Grant Requirements

READ THE GRANTWHAT IS THE DUE DATEMission of the Organization

Page or section length

Writers need to understand the requirements for what a grant can be used for

Slide12

Example : Elks Grantshttp://www.elks.org/SharedElksOrg/enf/files/ServingThoseWhoServed.pdf

Slide13

Example 1: Promise GrantsGrant monies are only available for

Lodge-hosted youth events. You do not need to meet the GER's per-capita goal to apply. Grants are awarded on a first-come, first-served basis.

Apply on line after July 1

Slide14

Addresses One or MoreCaring

Adults: Ongoing relationships with caring adults offer youth support, care and guidance. Safe Places:

Safe

places with structured activities during non-school hours

to provide safe environments

A

Healthy Start

:

Adequate

nutrition, exercise, and health

care.

Slide15

Example II: Beacon Grants

Slide16

With Beacon Grants, we're looking for five things.

New: Ideally

,

Lodges will use their Beacon Grant for the same successful, ongoing project each year.

If your Lodge received a Beacon Grant previously, it should use this year's Beacon Grant to continue that project

.

Ongoing:

Something the Lodge is committed to

—for example, monthly dinners at a soup kitchen, or an annual Veterans Stand Down activity. Beacon Grants can't be split between two projects.

Slide17

Elks-led:

Elks must be involved, and the

project should be something identifiable as an Elks project

.

Charitable:

Grants must be

focused on helping those in need, and addressing local issues

. The

project cannot benefit only the Lodge or Lodge members

.

Project:

Beacon Grants

cannot be used as donations

of funds and supplies

. Elks should be actively serving the community. If people see Elks doing good things, they'll be inspired to join!

Slide18

Freedom GrantsFreedom Grants must focus on one of these five areas of increased need.

Employment Homelessness and Housing Military Families Health Educational Support

Slide19

PointsLook at the FOCUS AREAS

REVIEW THE POWERPOINT PROVIDEDhttp://www.elks.org/SharedElksOrg/enf/files/ServingThoseWhoServed.pdf

Slide20

Millennium Grants

Slide21

Other Points

Need to Follow DirectionsFontNumber of words

Format of the Grant

IF YOU DO NOT FOLLOW DIRECTIONS, USUALLY YOU ARE NOT CONSIDERED

Slide22

Grant Writing Specifics

Slide23

Major Parts of a GrantThe PurposeBackground for the projectMethodology you will use

How will you evaluate if you are successfulHow you will publicize the projectBudget

Slide24

PurposeWhy do you want the money

Youth golfCommunity turkey dinnerVeterans dinner

This project is designed to _______

Slide25

Project BackgroundNeed to provide some context.

Why is this project important over all of the other projects being reviewed.

Needs to be clear and concrete

Use data if you have it

Use references if necessary.

Do not use Wikipedia as a reference

Slide26

MethodologyHere is what you plan to do.

Outline what you plan to do first, then add the narrative

Use the white board or paper initially design

Slide27

Goals vs. Objectives

Project Goals describe the big PictureProject Objectives

Precise

,

Measurable

,

Time-phased

results that support the attainment of each goal.

Goals should

have one or more objectives.

Both must be

specific and detailed.

Slide28

Sample Layout:

GOAL 1: Objective 1: Outcomes: When Accomplished: How Measured Objective 2: Outcomes: When Accomplished: How Measured Objective 3: Outcomes: When Accomplished: How Measured

Slide29

GANT ChartsIdentifies who does what

Identifies tasks to completeIdentifies a timeline for completion

Holds everyone accountable

Helps keep the project on schedule

Slide30

GANT Chart Example

Date

Who

Joe

Mark

Cathy

Susan

Mark

L.

Sec

What

Id. Topic

Writes

Grant

Develops

Budget

Reviews Grant

Makes

Changes

Sub.

Grant

When

Today

Friday

Friday

Monday

Tuesday

Wed

Slide31

Evaluation Section

Is a critical pieceIt ties everything togetherHow do you know if your project is successful?

May be number of participants

May be a survey

Number of newspaper articles

Needs Elks statistics

Slide32

PublicityNeed to discuss how you plan to publicize your event.

NewspapersRadio Interviews

Fliers

Social Media

Slide33

***Budget***Needs to follow what you are doing in the methodology and the publicity

Look at the costs in what you plan to do

DOES IT MATCH YOUR BUDGET????

If not, the project will be rejected

BE REALISTIC but build in a bit of extra

Slide34

How Grants are Evaluated

Reviewers need to be able to understand The necessity of the project

What

you plan to

do

How

you plan to do

it

When you plan to do it

Do the numbers add up

Does the budget narrative match the budget and other aspects of the grant

Slide35

Final Things

PROOFREED YOUR DOCUMENT

SPELING ERORS

pUNCTUATION erors

HAVE OTHERS REVIEW THE DOCUMENT

EXPECT CONSTRUCTIVE CRITYCISM

Expect Comments from others with no involvement or experience

Slide36

Submission For Elks

Usually is through Lodge Secretaries Put in a MS Word document and email to the Secretary

AS AN ATTACHMENT

Allows the Secretary to cut and paste easily

FOLLOW UP BEFORE THE DUE DATE

WAS IT SENT

Slide37

Non-Elks ProposalsFollow the guidelines providedSome are electronicSome are paper

Some want it in MS Word, others as PDFsFollow-up. Did they receive the materialOften you will receive a confirmation notice

Slide38

More on SubmissionSubmit at least one day

early

Steve’s Horror Story

Slide39

Places for HelpGrant administrative staff

USE THEM IF YOU ARE HAVING ISSUESThey want to help you

Lodge secretaries or Grants Coordinators

Other members who have experience

Outside writers

Slide40

Outside Writers

Usually are not done for Elks GrantsIs common for large grantsCan be expensive Expect to spend money

Susan

Steve 5-10K+ Depends on the grant amt. and time involved

Can be done on consignment (Writer gets nothing unless the grant is successful)

Slide41

Some Non-Elks GrantsFoundation.walmart.com/apply-for-

grants/local-givingGrantgopher.com Idaho Nonprofit Center5257

W. Fairview Avenue, Suite 260,

Boise

, ID

83706

Contact

: (208) 424-2229

Slide42

Other Granting Groups Foundations

Community businessesCommunity leadersCity organizations

Government Organizations

Slide43

Go Back to the BasicsDoes your project fall in their guidelines?Does your project fall within their giving amt.?

Does your project have an opportunity for success?What do they get out of it?

Slide44

ENF Help Available!Find tips and resources to help you put together a great project at

www.elks.org/enf/community.Secretaries and can find the grant applications in the ENF Hotline box of CLMS as soon as they are available.ENF Grants Coordinators have access to the applications through the ENF website. For more information about this position and other up-to-date CIP information, visit the CIP

News

page, http

://www.elks.org/ENF/community/WhatsNew.cfm

Slide45

CONTACT the ENF!

http://www.elks.org/enf/community/toolkit.cfm#PlanProject

773/755-4730

www.elks.org/enf

ENFPrograms@elks.org

Slide46

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