Facilities Development Division Californias Building Department for Hospitals Paul A Coleman Architect Deputy Director Chris Tokas SE Deputy Division Chief Gordon Oakley Deputy Division Chief ID: 764123
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Facilities Development DivisionCalifornia’s Building Department for HospitalsPaul A. Coleman, Architect, Deputy DirectorChris Tokas, S.E., Deputy Division ChiefGordon Oakley, Deputy Division ChiefRoy Lobo, S.E., Ph.D., Principal Structural EngineerHussain Bhatia, SE, PhD, Supervisor Seismic Compliance UnitGlenn Gall, Architect, Supervisor Building Standards UnitChris Dickey, E.E., Associate Construction AnalystUpdate for the California Hospital AssociationMay 10, 2016 1
Workload in Construction Values 2012+60%2
Workload in Construction Values for projects in Collaborative Plan Review - Custody Status
No. of Reviews 1st Qtr. 201667%33%64%36%4th Qtr 1015 Numbers ≈ 63 reviews/day ≈ 67 reviews/day 4
No. of Reviews Year 201563%37%64.6%35.4%2014 Numbers ≈ 64 reviews/day ≈ 61 reviews/day 5
Project Plan Review Data Analysis 1st Qtr. 201665% of the Plan Reviews are completed w/in 21 days or lessS=527 or 14% of All Projects91% of the PAD Reviews are completed w/in 21 days or lessOr 37% of Office Plan ApprovalReviews6
Workload Summary/Performance7
Workload in Construction Values for projects in the Plan Review State8 Meeting with client required
Workload in Construction Values for projects in Construction - % Completion14%36%50%(4th Qtr. 2015 Numbers)946%31% 13%
Number of Permits – 4th Qtr. 2010 thru 1st Qtr. 2016Statewide combined Office and Field Number of Permits Issued by QuarterWith SB 1838 PermitsWithout SB 1838 Permits724 569 10
Number of SB 1838 Projects – 1st Qtr. 2016Statewide Number of SB 1838 EXEMPT Projects Approved by Quarter11348 11
Seismic Compliance Update
Structure Performance Categories* Based on 2001 Hospital Survey Results based on hospital “self-report” and then “state-of-the-art” FEMA 178 standards from 1996** SPC-5 includes buildings currently under constructionFor SPC - "Not Assigned" is for non-building structures such as equipment yards, cooling towers etc that are still under construction
Seismic Compliance per County
Hospital Seismic Compliance to Date 251 5/5/16 1062 Buildings 80.9%
SPC-1 Buildings with Approved SB 90 Extensions 177SPC-1 Buildings with only SB 1661/AB2557/SB81 Extensions26SPC-1 Buildings with only SB 306 Extensions 26SPC-1 Buildings with only SB 499 Extensions 3SPC-1 Buildings that currently have an extension232SPC-1 Buildings that do not have any extension beyond 2013*19Total251SPC -1 Buildings = 251*No acute care services – some of these building have removal-of-acute-care-services projects – all have been sent a letter urging removing building from inventory.
SPC-1 Buildings with Extensions beyond 1/1/2013 = 232*3 have projects in OSHPD/FDD for removal-of-acute-care-services from these buildings, 1 in process of revising SB90 milestones. SPC-1 Buildings with expired SB 90 Extensions 7SPC-1 Buildings with expired SB 1661 Extensions 26SPC-1 Buildings with expired SB 499 Extensions 3SPC-1 Buildings that have expired extensions36SPC-1 Buildings with expired extensions that have occupancy/construction final - 32Remaining* 4
SB90 Extensions (177 – 10 with CO/CF = 167)
SB90 Milestone Reminder LettersFor the active 167 extensions over 78 facilities:Sent missed milestone letters in 2015 for 34 facilitiesSent missed milestone letters in 2016 for 29 facilities There are 17 facilities that are common between the 2015 and 2016 letters.
Nonstructural Performance Categories***Includes buildings under construction, tunnels and equipment yardsFor NPC - "Not Assigned" are for buildings and nonbuilding structures either under construction or where the nonstructural performance category has not been verified
SB499 Item 7, NPC-3 Extensions34 Buildings over 6 facilities have not complied with the 1/1/2016 deadline for submittal of projects.Letters/emails send to all.
SPC-4DAdded SPC-4D page to OSHPD website with:Final Express termsDetailed FlowchartGuidelines for submitting prior to 1/1/201725 meetings to date.So far 3 project submitted for SPC-4D upgrade and 7 for comprehensive data collection programs.
FAQ – ProposedAre free-standing psychiatric facilities (or skilled nursing) exempt from seismic retrofit requirements?FAQ includes code definitions and explanations of:GENERAL ACUTE CARE BUILDING (GAC Building)FREESTANDING ACUTE PSYCHIATRIC BUILDINGNON-GENERAL ACUTE CARE BUILDING (Non-GAC Building)GENERAL ACUTE CARE HOSPITAL as used in Chapter 6, Part 1 Difference between Building and Facility23
Are free-standing psychiatric facilities (or skilled nursing) exempt from seismic retrofit requirements?GENERAL ACUTE CARE HOSPITAL as used in Chapter 6,Part 1 means a hospital building as defined in Section 129725 of the Health and Safety Code and that is also licensed pursuant to subdivision (a) of Section 1250 of the Health and Safety Code, but does not include these buildings if the beds licensed pursuant to subdivision (a) of Section 1250 of the Health and Safety Code, as of January 1, 1995, comprise 10 percent or less of the totallicensed beds of the total physical plant, and does not include facilities owned or operated, or both, by the Department of Corrections. It also precludes hospital buildings that may be licensed under the above mentioned code sections, but provide skilled nursing or acute psychiatric services only.Seismic retrofit requirements apply to this definition of General Acute Care Hospital buildings, therefore buildings providing skilled nursing and acute psychiatric services only are exempt as long as no acute care services exist or remain in these buildings. 24
A seismically separate building designated as Acute Psychiatric or Skilled Nursing building is exempt from seismic retrofit requirements whether it is free-standing or not. See Chapter 34A, Sections 3416A and 1317A of Part 2, Volume 2 of the 2013 California Building Code (CBC) for means of egress and utility routing requirements to, from or through an Acute Psychiatric or Skilled Nursing building in a general acute care hospital facility.All new construction, such as a new free-standing acute psychiatric hospital buildings or skilled nursing buildings, must comply with the building code in effect at time of plan review submittal (CBC Part 2, Volume 1, Section 1.10.1). Remodels or alterations to existing acute psychiatric hospital buildings or skilled nursing buildings must also comply with the building code in effect at time of plan review submittal.25Are free-standing psychiatric facilities (or skilled nursing) exempt from seismic retrofit requirements?
FDD Revenues
FDD Revenues27
FDD Revenues28
FDD Revenues29
FDD Revenues30
FDD Revenues31
OSHPD’s New and Improved Electronic Plan ReviewAnnouncing Integration of eSP and ePC+
Announcing Integration of eSP and ePC In March 2016 OSHPD announced the integration of the eServices Portal with ePlanCheck.Allows clients to submit electronic plans and construction documents immediately after submitting their application.Project status can be monitored in real-time.Comments or noted on the plans and on an electronic corrections report spreadsheet.Responses to comments are accommodated on corrections report for resubmittal of corrected docs.Resubmittal of plans with a mouse-click.Approved plans are digitally stamped and uploaded to eSP where clients can immediately download.33
New Requirements for Submittals Instructions for uploading plans and construction documents were emailed to all clients in March 2016 and are available on the FDD web site at: http://www.oshpd.ca.gov/FDD/eServices34
New Requirements for Submittals Plans (or ‘Plan sets’) must be saved in PDF format.Each file must be under 100MB in size.Please flatten the drawing layers in your CAD program before creating the PDF.Pages must be straight, clear with no streaks; sheets must be contrasting with background and not too light or dark.PDF bookmarks of each sheet are required; bookmark names must include the plan sheet number and sheet title. 35
New Requirements for Submittals For small plan review projects or ACD, DSI or AMC submittals where the page count is under 50 sheets, creating a single PDF document is acceptable and the file name must be a describing prefix “Plan” followed by the OSHPD project number separated by an underscore:36
New Requirements for Submittals For projects with more than 50 sheets, construction plans must be divided into smaller PDF file sets that facilitate Electronic Plan Check. The instructions include a chart that illustrates some examples for the file naming conventions of plan sets for submittal to OSHPD, where the plans are grouped into logical ‘sets’. Choose the appropriate discipline code and insert an underscore character ( _ ) between this code and the filename, as shown in these examples:37
New Requirements for Submittals New Plan File Naming Conventions38
New Requirements for Submittals 39
New Requirements for Submittals Submitted plans must all be properly ‘oriented’, meaning face up, not sideways or upside down, so that the document can be viewed without rotating it.Failure to submit correctly oriented plans may result in the submittal being returned, which will delay review.40
New Requirements for Submittals Bookmarks: Each sheet must be provided with ‘bookmarks’ that list the sheet number and sheet title. Bookmarks must not be created in folders and subfolders:CORRECTNOT CORRECT41
New Requirements for Submittals To facilitate digital stamping a 3” x 4” OSHPD Approval Stamp Space is required on each sheet. This space must be located in the proximity of the right edge of the sheet or within or immediately adjacent to the overall title block area. The OSHPD Approval Stamp Space must be located in the same exact location on each sheet. 42
New Requirements for Submittals Supplemental documents or attachments consist of any files that are not CAD plans. These may include Soils Reports, Specifications, Structural Calculations, Hydraulic Calculations, Testing, Inspection & Observation Programs, Reference Plans, images, etc. These must also be submitted in PDF format with a specific prefix, a space between this prefix and the filename and the OSHPD Project Number as the filename.43
New Requirements for Submittals Document TypeSeparatorPlan Filename Submitted Filenames w/ Document Code Specifications Space S151234-19-00 Spec S151234-19-00.pdf Calculations Space S151234-19-00 Calc S151234-19-00.pdf TIO Space S151234-19-00 TIO S151234-19-00.pdf Reference Plans Space S151234-19-00 Ref S151234-19-00.pdf Soils Reports Space S151234-19-00 Geo S151234-19-00.pdf Images Space S151234-19-00 Img S151234-19-00.pdf Product Data Sheets Space S151234-19-00 Prod S151234-19-00.pdf Other Documents Space S151234-19-00 Docs S151234-19-00.pdf 44
New Requirements for Submittals Corrected PlansThe entire set of corrected plans must be submitted for backcheck review and approval. Do not resubmit only the corrected sheets. Please maintain and update bookmarks on each sheet. Provide a written response to all comments; the written response must include a description and a location of the corrections made to the construction documents.The OSHPD Plan Review Comments document is provided with a location for written responses to plans; this document must be resubmitted with corrected plans.45
New Requirements for Submittals46 Corrected PlansWhen available, use the Resubmit action link to upload the corrected plans – this will insure the corrected set is properly associated with the previous reviewed set.
New Requirements for Submittals Use the EXACT same filename as the original submittal. DO NOT change the file names when submitting new ‘versions’. Maintaining consistent filenames will expedite the review process.DO NOT reorder, extract or insert pages in your corrected plans. For example, if a 4-page set of construction plans was returned to you for corrections, resubmit a 4-page set of corrected construction plans in the same page order. Rearranging, extracting or inserting pages out of order will cause delays in completing your plan review; plans that have been rearranged, had sheets extracted or had sheets inserted will be returned.47
New Requirements for Submittals If, in response to comments additional plan sheets are required new plan sheets or plan sets are being submitted:Revised/corrected plans must be submitted in the same page order as the previous submittal.Place new plan sheets at the end of the corrected plan set document. DO NOT place new pages in the middle or beginning of the submittal.Additional pages added to supplemental documents may be added in order and do not need to be added at the end of the document.If a plan sheet is deleted, revised/corrected plans must include a blank page placeholder in place of the deleted sheet with the words “DELETED SHEET” included on the page.48
New Requirements for Submittals Use virtual folders to resubmit corrected documents and keep them sorted properly.When plans are approved, all previously reviewed docs will be deleted and approved docs will be in the Approved Documents virtual folder.49
HBSB Activities
HBSB Upcoming MeetingsTechnology Committee - May 11, 2016Structural and Nonstructural Regulations Committee - May 25, 2016Standard Details Committee - June 2, 2016Education and Outreach Committee - June 7, 2016Administrative Processes and Code Changes Committee - June 22, 2016Technology Committee - June 30, 2016Hospital Building Safety Board - July 14, 201551
Facilities Development DivisionCalifornia’s Building Department for HospitalsFacilities Development DivisionCalifornia’s Building Department for Hospitals FDD foresees a continuation of small renovation projects and fewer large new buildings or additions The numbers of small projects may increase from current numbers SPC-4D projects will be coming into the office after January 1, 2016 Removal of acute care services from SPC-1 buildings continue to be problematic Removal of acute care services from SPC-1 and 2 buildings should increase in the coming years FDD has established a task force to look at repurposing existing hospital buildings There will be more than 700 SPC-2 buildings to deal with between now and 2030
Facilities Development DivisionCalifornia’s Building Department for HospitalsFDD has established a Repurposing Hospital Buildings TaskforceCBC § 3408A.1 Conformance. No change shall be made in the use or occupancy of any building that would place the building in a different division of the same group of occupancies or in a different group of occupancies, unless such building is made to comply with the requirements of this code for such division or group of occupancies. Subject to the approval of the of the building official, the use or occupancy of existing buildings shall be permitted to be changed and the building is allowed to be occupied for purposes in other groups without conforming to all of the requirements of this code fro those groups, provided the new or proposed use is less hazardous based on life and fire risk, than the existing use. SPC Buildings – existing SPC-1s and more than 700 SPC-2s by 2020 Development of a P.I.N. Acute Psych pilot programs utilizing the FGI Guidelines Licensing and Certification will be included in process CHOC Adolescent Psych Unit - LOU If you build a bridge, others will come FDD has established a HBSB Hospital Energy Savings Committee Facilities Development Division California’s Building Department for Hospitals
Facilities Development DivisionCalifornia’s Building Department for HospitalsFDD foresees continued development of “Auto Codes” which will allow some code requirements to be electronically checked from the designers CADD drawings/model FDD will be transitioning to Electronic Plan/Archive storage – eliminate paper plan archives Continued development of manners in which clients may interact with FDD, such as Virtual OTCs, GO To Meeting, etc. – may eliminate need for off-site OTCs, such as San Diego Development of a web-based training program for Inspectors of Record Continuing trend to move closer to model codes with fewer amendments Continue to develop new programs and expand exiting ones Facilities Development Division California’s Building Department for Hospitals
Acute Psych Pilot Programs Utilizing the FGI Guidelines
56California Building Code
CBC?57Existing building codes are outdated but may work for some projectsCBC § 1224.31 Psychiatric Nursing UnitRenovation/conversion of existing unit in a GAC HospitalTreats patient rooms similar to medical nursing roomsNeed to consider safety/anti-ligature requirements – hand wash fixtures, accessible shower hoses, etc.
AMC?Alternative to CBC – “Pilot Program” using 2014 Edition of FGI GuidelinesSection 2.5 Specific Requirements for Psychiatric Hospitals Submitted as an AMC58
What’s Required?Pre-design meeting recommendedInvolve CDPH L&CLetter of UnderstandingFunctional ProgramSubmittal of AMC (AMC for code alternates reviewed on T&M basis after January 1, 2017)Submittal of T24 vs FGI ComparisonSubmittal of Construction Documents Review based on LOU and approved AMC59
Letter Of Understanding60Facility informationPurpose of projectProject descriptionExisting building information if applicableProposed modificationsConditions and agreementsCodes/AMCArchitecturalStructuralMechanicalPlumbingElectrical
Functional Program61CAC § 7-119. Functional ProgramSent to CDPH L&C for reviewhttp://report.oshpd.ca.gov/
T24 vs. FGI62
T24 vs. FGI63
T24 vs. FGI64
T24 vs. FGI65
T24 vs. FGI66
T24 vs. FGI67
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