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PAPA Membership Meeting August 22, 2016 PAPA Membership Meeting August 22, 2016

PAPA Membership Meeting August 22, 2016 - PowerPoint Presentation

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PAPA Membership Meeting August 22, 2016 - PPT Presentation

Sing PAPA Overview Our Purpose Fundraising and logistical support for Leigh Performing Arts Department Oldest and largest booster club gt 300 students and more than 12 performing groups Our Programs ID: 635008

arts 000 band papa 000 arts papa band theater support winter guard lead volunteer performing team program music sale

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Presentation Transcript

Slide1

PAPA Membership Meeting

August 22, 2016

Sing!

Slide2

PAPA Overview

Our Purpose

Fundraising and logistical support for Leigh Performing Arts DepartmentOldest and largest booster club> 300 students and more than 12 performing groupsOur ProgramsTheater Arts programs – Technical Theater, Musical Theater, Showcases, Thespian TroupeInstrumental Music – Concert Band, Symphonic Band, Wind Ensemble, Jazz Band

ChoirMarching Arts – Marching Band, Winter Guard, Winter PercussionOur Support

Program specific fundraisers (i.e. personal donations, company, matching, bake sales, See’s Candy, Snap)General fundraisers (Rummage Sale, Crab Feed, Longhorn Stampede,

Escrip

/Amazon)

VolunteerSlide3

Stay Connected

Keep up-to-date with what’s happening with Leigh Performing Arts

~ Band, Theatre, Choir, Marching Arts, Performances and Fundraising ~

  

Bookmark the Leigh PAPA website

leighpapa.org

 

Fill out the New or Returning Student info form

leighpapa.org/student-info/

 

Follow us on Twitter

https://twitter.com/LeighPAPA1

 

Join the Facebook group

www.facebook.com/lhspapa/

 

Volunteer at Performing Arts events and Fundraisers

http://leighpapa.ivolunteer.com/Slide4

Agenda

PAPA Board

Voting itemsMinutesVP FundraisingOperating BudgetGoals and ObjectivesRummage SaleDirector’s ReportsOpen FloorSlide5

PAPA Board

Voting Members

President – Stacey TaylorVP, Operations – Randi AdamsVP, Fundraising – Lisa McIntyre*VP, Communications – Julie Stone

Treasurer – Lisa StenfortAsst. Treasurer – Joe Mayer

Secretary – Sherry Sutterfield

Extended Members

HSC Liaison – Ann Auld

Volunteer Coordinator –

Sowmya

Ramakrishna

First Aid Coordinator – Eve

Bretzke

Uniform Team Leads – Marie Martin & Kristin Ellis

Food Team Lead –

Karey

SpidellMarching Band Coordinator – Ron BlumsteinWinter Guard Coordinator – Leslie SugaiWinter Percussion Coordinators – Brian Reynolds & Dave Stenfort

Music Liaison – Matt YuenTheater Arts Liaison – Marina MurreyChoir Liaison – Amy SellsAt Large – Leslie SugaiAt Large – Jeff LeapAt Large – Susan LoveladyAt Large – Ron Blumstein

*to be voted in

Crab Feed Event Lead – Alexi Hoekstra

Crab Fee Auction Lead – Sherri Ayers

Rummage Sale Team Lead – Susie Woodford

Stampede Team Lead – Randi Adams

Escrip

/Amazon Program Manager – OPEN

Auditor – Leslie

SugaiSlide6

PaPA Operating Budget

2016-2017 Budget - $368,000

Restricted IncomeRaised for a specific activityMoney In = Money OutMarching Band = $157,000

Theater Arts/Musical Theater = $40,000Winter Percussion = $59,000Winter Guard = $34,000

Thespian Trip = $24,000

Unrestricted Income

Raised through fundraising for all PAPA

Goes toward operations and program support (i.e., state competitions, festivals)

$16,000 less this year due to Safeway leaving

EscripSlide7

Unrestricted Income

$38,000

General Operations ($16K)Administrative Expenses = $4,500Board Contingency Fund = $500

Blossom Hill Festival = $3,000Choir Uniforms = $5,000Performing Arts Dept. = $500Scholarships = $2,000

Trailers/Vehicles = $500

Program Support (22K)

Marching Band = $4,000

Music Class CMEA = $1,000

Theater Arts Showcase = $1,000

Winter Percussion = $4,000

Winter Guard = $8,000

Thespian Trip = $4,000Slide8

Budget

2015 - 2016 Surplus = $10,000

Applied towards areas needing extra support as per the request of the DirectorsInstrumental repairs/cleaning = $3,000Theater Arts equipment upgrades = $3,000Reserve (to be assessed in winter) = $4,000Slide9

PAPA Goals and Objectives

Long-Term Objectives

Continue to inspire and grow the strong body of PAPA members and volunteersStrengthen partnership with ACTS and drama parentsEstablish an on-going carry-over budget to enable investments to grow programs PrinciplesCentrally share and store knowledge, guidelines, and tools, welcome new people

Track actions, hold each other accountable, offer supportThink “performing arts”, not just band

 Annual GoalsMeet (or beat) 2015-2016 volunteer numbersRaise funds through Rummage Sale, Crab Feed, Stampede and find a fundraiser to replace loss from

eScrip

decline

Keep PAPA website continually up to date and the community well informed of events

Provide equitable exposure, financial, and volunteer support to all programsSlide10

Rummage Sale

September 10

th, 7AM – 1PMItem Drop Off: Friday, September 9th 4PM to 8PMShop: Saturday, September 10th, 7AM – 1PMVolunteers shop early! Slide11

Director’s Update

Bryan Ringsted, Theater Arts

Alex Christensen, Instrumental Music, Choir, Marching ArtsSlide12

OPEN Floor

Closing the Gap

Mattress Fundraiser (all PAPA)Snap Fundraiser (MB/Winter Guard)Event EngagementCrab Feed – February 4th Longhorn Stampede – Date TBD