Agenda Minutes PAPAHSC Split Department Service Hours Fundraisers Crab Feed 5 K Upcoming Festivals Blossom Hill Festival Theatre Fest HSC Update Directors Update Area Lead reports ID: 632851
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Slide1
PAPA Membership Meeting
January 10, 2016Slide2
Agenda
Minutes
PAPA/HSC SplitDepartment Service HoursFundraisers (Crab Feed, 5 K)Upcoming Festivals (Blossom Hill Festival/ Theatre Fest)HSC UpdateDirector’s Update Area Lead reports Slide3
December Meeting – Highlights (2 minutes)
Budget update
Theatre Arts: Classroom donations at $5,000; HH may $9,912Marching Band: Should achieve $150,000 budget with generous private donation, grant, and matching fundsApproved $3,000 to be spend toward music foldersFundraising updateAlready have $6K in donations for Crab FeedWorking with AVAC to get 5K logo done early
ACTS bake sale made $1,100District meeting summaryNeed to review certificate of liability and how each piece of equipment is getting inventoried
We file as one booster, but do our own separate fundraising sheets
Open Discussion on December 05, 2016 MinutesSlide4
PAPA/HSC Split (10 minutes)
Creates win/win for HSC and PAPA
3 month processNo more than $1,000 one time feeReady in time for 2017 Marching Band season Slide5
Department Service Hours (5 minutes)
Department Services Hours changing
Volunteer job must be aligned to the department objectivesMusic volunteering should be tied to developing skills in music departmentTheater volunteering should be tied to developing skills in theater Impacts how students can support our fundraisers No longer can do just laborWe are covered for Crab Feed this year; kids will both serve and perform
Need to discuss solve for this for future fundraisers Slide6
Upcoming Fundraisers (10 minutes)
Crab Feed
$9K raised in donations! Volunteer shifts available 5K Longhorn StampedeActivity based fundraisersSlide7
Upcoming Festivals (5 minutes)
Blossom Hill Festival (Matt/Amy)
Theatre Fest – Mirth and Mayhem (Marina)Slide8
HSC Report (2 minutes)
ASB Events Successful
Make a Wish – earned $1500Multi-Cultural Day – more diversity; raised $2500 to fund Kids Against Hunger Stress Relief Week went well Winter Dance – Glass Slipper Ball WASC updates – Culture focus group planning a “random acts of kindness week”, all focus groups were surveyed on extra credit and late work and gradingSlide9
Director Reports (10 minutes)
Theater ArtsBryan Ringsted
Music, Choir, Marching ArtsAlex ChristensenSlide10
Treasurer Report (2 minutes)
Fundraising numbers
See's Candy $2447 (budget $1200)Butterbraids $876.80 (budget $1000)Winterguard greenery $1711.20 (budget $1700)MusicWinter concert #1: $918Winter concert #2: $815
Theater
Fall Play Income: $5815.63
Fall Play Expenses: $4003.14
Profit: $1812.49
Marching Arts
Marching Band Income: $148,627.13
Marching Band expenses: $142,385.51Slide11
Team Lead Reports
Communications
OperationsFoodUniformsTheater Arts Winter PercussionWinter GuardMusicChoirSlide12
Next Meeting
February 13th Slide13
PAPA Board – Still 1 Opening
Executive Board &
At Large
Dedicated Board Members
President – Stacey Taylor
VP, Operations – Randi Adams
VP, Fundraising – Lisa McIntyre
VP, Communications – Julie Stone
Treasurer – Lisa
Stenfort
Asst. Treasurer – Joe Mayer
Secretary – Sherry
Sutterfield
Music Liaison – Matt Yuen
Theater Arts Liaison – Marina Murray
Choir Liaison – Amy Sells
At Large – Leslie
Sugai
At Large – Jeff Leap
At Large – Susan Lovelady
At Large – Ron Blumstein
HSC Liaison – Ann Auld
Volunteer Coordinator –
Sowmya
Ramakrishna
First Aid Coordinator – Eve
Bretzke
Uniform Team Leads – Marie Martin & Kristin Ellis
Food Team Lead –
Karey
Spidell
Marching Band Coordinator – Ron Blumstein
Winter Guard Coordinator – Leslie
Sugai
Winter Percussion Coordinators – Brian Reynolds & Dave
Stenfort
Crab Feed Event Lead – Alexi Hoekstra
Crab Fee Auction Lead – Sherri Ayers
Rummage Sale Lead – Susie Woodford
Stampede Team Lead – Randi Adams
Escrip
/Amazon Program Manager – OPEN
Auditor – Leslie
SugaiSlide14
Stay Connected
Keep up-to-date with what’s happening with Leigh Performing Arts
~ Band, Theatre, Choir, Marching Arts, Performances and Fundraising ~
Bookmark the Leigh PAPA website
leighpapa.org
Fill out the New or Returning Student info form
leighpapa.org/student-info/
Follow us on Twitter
https://twitter.com/LeighPAPA1
Join the Facebook group
www.facebook.com/lhspapa/
Volunteer at Performing Arts events and Fundraisers
http://leighpapa.ivolunteer.com/