Presentations text content in Creating Accessible Documents
Slide1
Creating Accessible Documents
Karen Wilson, Web Designer
Web Services
x6147
Slide2Regulations
Section 508 of The Rehabilitation Act
Electronic and Information Technology
Currently going through modifications to move away from web accessibility standards from the late 1990s
WCAG 2.0 (Web Content Accessibility Guidelines 2.0)
Standards that the new Section 508 rule is going to reference
Slide3SWOSU Website
Redesign that will address many accessibility issues
How will departments be involved?
Information submitted to post on the SWOSU website
Media (audio and video) must contain captions
Electronic documents
Word, Excel, PowerPoint, PDF, etc. must be accessible
Slide4Content Review
Determine the purpose and intended audience
Writing should match the way users read on website
Headings and subheadings are scanned
Content should be written in short, concise paragraphs
Most important information needs to be placed “above the fold” to ensure that it is visible to a reader who does not scroll
Content should be written to work as a stand-alone webpage and not presume that the reader has arrived through a certain path
Page title must be meaningful and reflect the content of a webpage
Extremely important for SEO (Search Engine Optimization)
Slide5Content Review
Links should be descriptive of the information they link to
Example: “Online University Application” NOT “Click Here to Apply”
Images should not contain important text, such as
headings
Captions must be used for audio and video
If accessibility standards cannot be met, the information should be available by alternative means
Slide6Original Document in Word
http://webaim.org/techniques/word
/
Create document
Run “Check Accessibility”
File / Info / Inspect Document
Convert to PDF
Slide7Acrobat XI Pro
http://webaim.org/techniques/acrobat
/
Run “Make Accessible” wizard
Tools / Action Wizard / Make Accessible
TURO (
TouchUp
Reading Order)
Slide8Where Do We Go From Here?
Install Acrobat XI Pro
Compile list of existing documents on website
Filtered list on Publications Database
Random documents linked within the department website
Find original documents, if possible, and work through accessibility issues OR recreate documents with proper accessibility steps taken
Convert to PDF, if necessary, making sure the file passes accessibility standards
Send updated files to Web Services (Hayden Harrington)
Slide9Timeline
August 1, 2015
-
have updated accessible documents to Web
Services
NOTE: This deadline is dependent upon individuals having access to Acrobat X Pro or Acrobat XI Pro by June 2015.
The goal is to meet accessibility standards on 100% of electronic documents by the beginning of Fall 2015 semester
Early summer
Similar workshop as a refresher or for additional department employees
Slide10Slide11
Creating Accessible Documents
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