ECouncil Meeting 1 September 7 - PowerPoint Presentation

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Slide1

ECouncil Meeting 1

September 7

th

, 2017

Topics

Officer Intros

Meeting Dates

Funding Info

SOV Info

Constitution Changes

Secretary & Director Positions

Volunteer Opportunities

Website

Fund Request Check Pick Up

What is ecouncil

You volunteer, we pay you



Requirements:

Attend meetings

Register with the Union & College of Engineering

Volunteer at

ECouncil

-approved events

Officer Intros: President

Stavi

Soulas

Soulas.8@osu.edu

Contact for general questions that other officers/directors can’t answer.

Officer Intros: Vice President

David

Kormos

Kormos.11@osu.edu

Contact with questions regarding volunteer hours.

Officer Intros: Treasurer

Matt Thurman

Thurman.62@osu.edu

Contact with questions regarding funding.

Officer Intros: Webmaster

Emmanuel

Adu

Adu.11@osu.edu

Contact with questions about the website.

Reminder

An organization can bring up to 2 representatives BUT only one can vote during voting situations

A representative can represent 2 organizations BUT can only cast one vote during voting situations

Meeting Dates

September 7

th

–

Kickoff Meeting

September 14

t

h

–

Elections

September 28

th

–

Dr.

Buchheit

“Appropriate Instructor-Student Relations in Class”

October 26

th

–

USG Engineer Senators Updates

November 9

th

–

Winnie Sampson “SORA Award Nominations Info”

November 30

th

–

Fund Requests

Funding Info

$50/ hour

Maximum of 50 hours with 10 bonus hours

To be able to fund request

this fall

, your organization must:

Have attended all but one of the meetings last semester and at least 5 out of the 6

ECouncil

meetings this semester

Be in good standing with the Union and the College of Engineering

To receive the 10 bonus hours, a representative from your organization must have attended the Dean Event last semester and this semester

Note: Organizations can only fund request

once

a year

Dean Event: Fall Semester 2017

President / Vice President Dinner with the Dean

October 23

rd

Presidents and Vice Presidents of

ECouncil

organizations are invited to attend a dinner with the Dean.

Attendance to this event guarantees your organization bonus hours.

SOV Form Process

Print out the “SOV Hard Copy Form” from

ec.osu.edu

under the Pertinent Documents tab. This will be a Word document.

Attend event and volunteer.

At the completion of the event, fill out the “SOV Hard Copy Form,” and have the event coordinator sign it. Take a picture of this form and send it to

OSUEngineersCouncil@gmail.com

.

Fill out and submit the “SOV Online Form” from

ec.osu.edu

under the Pertinent Documents tab. This will be a Google Form.

Constitution Changes

An organization can earn volunteer hours for volunteering at their own event

There is a cap:

Can only earn up to 50% of total event volunteer hours or a maximum of 40 hours

Total volunteer hours are needed before an event can be

ECouncil

approved

Constitution Changes

Article III, Section 9: Directors

Addition of Director Positions:

ArchE

Week

Events

Volunteer Hours

PR/Brand

NAESC

Assistant Webmaster

Open Positions: Secretary

Deadline to Apply: Midnight, September 12

th

Elections: Meeting 2 on September 14

th

Description:

ECouncil

Exec Board position!

Manage attendance and newsletters

Go to Regional Conference in November!

Open Positions: ArchE

Week Director

Deadline to Apply: Midnight, September 12

th

Description:

Manage the Spring

Architecture and Engineering Week (

ArchE

Week

)

The majority

of the workload for

this position

will be performed

in the spring

.

Open Positions: Events Director

Deadline to Apply: Midnight, September 12

th

Description:

Provide quality programming for Ohio State engineering

students.

Examples

of events you will plan and execute include Give Back Week

, Student

Organization Awards Banquet, and E-Council Activities

Fair

Open Positions: Volunteer Hours Director

Deadline to Apply: Midnight, September 12

th

Description:

Track volunteer hours to ensure organizations are being paid for their volunteer work

Great position if you’d like to get on the exec board

Open Positions: PR/Brand Director

Deadline to Apply: Midnight, September 12

th

Description:

Advertise

ECouncil

to the engineering and Ohio State community

Make apparel, take pictures, etc.

Open Positions: NAESC Director

Deadline to Apply: Midnight, September 12

th

Description:

Collaborate & share ideas with other schools in the Midwest Region

Attend the NAESC Regional Conference in November!

Open Positions: Assistant Webmaster Director

Deadline to Apply: Midnight, September 12

th

Description:

Work with Webmaster to keep website updated

Volunteer Opportunities

Engineering Expo

September 26-27

th

Hours are separate from

ECouncil

hours

Sign up on our website!

Blood Drive

September 20

th

, 9am-6pm

If interested, please let us know!

Website: new look!!

Check out the new website!!!

Any questions? Email Emmanuel at

Adu.11@osu.edu

Fund requests

If you fund requested last spring, come see me for your check!