Automated Control System Presented by Louis Lontrell Harris Asset Management Coordinator Property amp Asset Management PAM Program Phase 1 Districtwide Property Inventory Phase 2 ID: 671308
Download Presentation The PPT/PDF document "Property Inventory &" is the property of its rightful owner. Permission is granted to download and print the materials on this web site for personal, non-commercial use only, and to display it on your personal computer provided you do not modify the materials and that you retain all copyright notices contained in the materials. By downloading content from our website, you accept the terms of this agreement.
Slide1
Property Inventory &
Automated Control System
Presented by: Louis “
Lontrell” HarrisAsset Management CoordinatorProperty & Asset Management (P.A.M.) Program
Phase 1 - District-wide Property InventoryPhase 2 - Catalog, Ordering, and Logistics System (COLTS)Phase 3 - Property & Asset Management’s Inventory Control
Phase 2 - COLTS
Phase 1 - Inventory
Phase 3 – Inventory Control
1 July 2013
1 August 2012Slide2
Static
inventory by T&W Operations, Inc. initiated August 2012
Nightly inventories of 46 facilities adding serialized asset tags Value=$62M
(HS Avg = $2M, MS Avg = $1.4M, Elem Avg = $1M)
Assets = 194,549; 116
item types; 3,672 unique items Highlight assets > $5K, Title Programs, &
Ed Tech
Phase 1 - District-wide Property InventorySlide3Slide4Slide5Slide6Slide7
Automated Asset Visibility & Inventory Control (web based)
Record property receipt, use, storage, transfers, and disposals
Proven cost savings with reduced inventory levels
Customize with serialized tracking/reporting
Purchasing capability & commercial shipping link
Phase 2 - Catalog, Ordering, and Logistics System (COLTS)
&Slide8
Brief overview of how the Asset Inventory System Drills down to an individual Item
(The French Horn)
All Items in the Inventory
Limited to French Horns
Limited to the Lee Site
Individual Horn based on serial number
8Slide9
Record receipt of all property at the warehouse or facilities
Produce customized reports supporting Principals/Administrators
Track transfers between facilities and disposals IAW SOP
Provide asset visibility to reduce costs (Reuse=$288,577 SY12-13
) Record use of high value items and special programs Support federal/state audits for continued funding
Facilitate annual reporting on district property
Phase 3 - P.A.M. Inventory Control
COLTS is the record keeping tool & interface for a dynamic inventory: Slide10
Property & Asset Management (P.A.M.) Program
Property & Asset Lifecycle
*AMT: Inventory Control
(monthly)
Moves
(new items)
Re-use
ProgramPublic Auctions
DonationsRecycleCatalog, Order, & Logistics Tracking System (COLTS)
Moves
(Re-use)
Property Day
Cyclic Inventory
Updates/Reports
Excess Mgt
-200,000 Items
-$62 Million
- 46 FacilitiesSlide11