MannionDaniels Bath September 2018 What is UK Aid Direct UK Aid Direct is the UK governments funding mechanism to support small and medium sized civil society organisations to work towards achieving the Global Goals ID: 670446
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Small Charities Challenge Fund (SCCF) Guidance Webinar
MannionDaniels | Bath | September 2018Slide2
What is UK Aid Direct?
UK Aid Direct
is the UK government’s funding mechanism to support small and medium sized civil society organisations to work towards achieving the Global Goals
It has been running since 2010 and was previously the Global Poverty Action Fund
It is multi-sectoral in nature and reflects DFID priorities
Grant types: Community Partnership for organisations with income <£1m; Impact grants for organisations with an income <£10m
Small Charities Challenge Fund (SCCF) for smaller organisations with income <250k
Jo Cox Memorial Grants – strengthening and networkingSlide3
Current Grants types
Grant Type
Focus
Where
UK Aid Direct Impact
Large grants for initiatives focused on bringing tangible results at scale
To be implemented in the lowest 50 countries in the UN Development Index (HDI) (see website) and in countries DFID considers to be of high or moderate fragility
UK Aid Direct
Community Partnership
Grants focused on delivering results at a smaller, community level scale
Small Charities Challenge Fund (SCCF)
Small grants focused on building new partnerships between UK and eligible country CSOs
Jo Cox Memorial Grants
Grants across
2 thematic areas, close to the late MP Jo Cox’s heartSlide4
What is the Small Charities Challenge Fund (SCCF)?
SCCF has been set up to target small, British grassroots organisations not currently eligible under the regular funding rounds of UK Aid Direct
Organisations must have an average annual income of <£250k
Multi-sectoral in nature and reflects DFID priorities
Grants of up to £50k will be available for projects lasting up to 2 yearsSlide5
What is the Small Charities Challenge Fund (SCCF)?
Open funding round and applications will be reviewed every 6 months
Third cut-off date is 27 September 2018 at 17.00
Successful applicants are expected to be announced before Christmas
Limited payment in advance: On contract signature, you will be provided with the first 3 months of your budgeted spend, PLUS:
An additional 20% of the total DFID grant (for projects of up to 1 year) OR
An additional 10% of the total DFID grant (for projects over 1 year and up to 2 years)
Financial reports and claims are to be made every three monthsSlide6
Application process
All applications must be completed and submitted online
The 3rd review of applications will take place after 28 September 2018
Allocation is £4m over a 2-year period
Financial management assessment (FMA) and
due diligence
(dd) will be carried out (if successful on the shortlist)Slide7
Types of projects supported by SCCF
Examples of projects supported so far:
Rehabilitation of amputees through outreach and provision of prosthetics
Increasing access to non-formal education for early childhood development
Inclusive education for those with special needs
Implementation of a national strategy on burns care
Menstrual hygiene management
Building resilient livelihoods through beekeepingSlide8
Project design
Download the ‘
top tips for applicants
’ document in ‘Guidance’ on website
Download the
general project design
presentation
Consider what DFID is hoping to achieve with UK Aid Direct and how your project can fit in and contribute to it
Think about how your project will contribute to the objectives of the fund
Keep your design simple and straightforwardSlide9
Grab our attention
Avoid
Maxed-out word counts
Jargon
Overuse of acronyms
Making Your Document Harder To Read By Starting Every Word With A Capital Letter
Do
Write clearly and succinctly
Use plain English
Prepare to explain your project to:
Development experts
The UK public
Local beneficiaries
Business leaders
PoliticiansSlide10
Clarify your vision for the project
By July 2020:
The number of plastic water bottles being recycled in Nepal will have increased significantly
The number of water bottles being dumped in four land fill sites will have reduced to about half the current figure
Our vision is a world without poverty, hunger, violence and injustice.Slide11
Project design
Why is your project needed?
What do you want to achieve with the project and how you will do it?
Show how are you working with others; e.g. is government involved?
How many people will benefit from the project? Those benefiting directly and those benefitting indirectly. Measure unique individuals. How have you identified them?
Ensure a
logical linkage
– how does your project addresses the problem and how it will deliver impact?
Show how you can address
gender
and disability issuesSlide12
Be ambitious but realistic
Pick and articulate 2 top objectives for the next 2 yearsSlide13
Results section
What will the change you are expecting to happen look like?
How will you monitor results to show whether you have been successful. How will you collect information and data?
Reflect on how the project will continue once UK Aid Direct funding ends? Are you building capacity? Can the local community take over elements?Slide14
Hierarchy of objectives
Reporting & Monitoring
Results frameworkSlide15
Value for money (VFM) – things to consider:
Are you reaching the right target group? Are you reaching the right number of beneficiaries to make it worthwhile?
Are you using the best way of reaching them? Are there examples of how this has been successful before?
Are you considering how to keep your costs down? What are your main ‘cost drivers’?
Are you being as effective as you can be? What is the cost per beneficiary? Are there any economies of scale you can take?
What would this grant enable you to do that you can’t currently do?Slide16
Articulating risks
Focus on risks, not challenges
Political instability where changes of Government are the norm
Drought in drought-affected regions
Focus on the top few things that could stop you achieving your outcomesSlide17
Overview of timings
Stage
Anticipated time
Application window
26 weeks
Application Review and Moderation
10 weeks
DFID Approval
3 weeks
Due Diligence
7 weeks
Grant Set Up
3 weeksSlide18
Budgeting, Financial Reporting and Due DiligenceSlide19
Principles
Financial guidance available: Principles of Reporting, Budget Classification, Exchange Rates
Cash based accounting (no accruals)
Reporting on the transactions of the project (not the grant holder )– partner transactions should be reported alongside grant holder transactions
1
April – 31 March financial year (flexibility between years with agreement)
Quarterly financial reporting feeding into claims/payments
Payments are made in ‘advance’ but require some working capital for reporting time.Slide20
Budgeting considerations
Be realistic – not over ambitious
Follow your project plan
Profile your costs
Research costs
Talk to colleagues, do not prepare in isolation
Gain consensus – let the budget owner own the budget Slide21
What should a budget include?
Do include…..
Inflation (if appropriate)
Detailed, granular budgets
Clear descriptors
True costs of project delivery
Accurate staff time allocation
Justifiable overhead / support costs
All activity costs
use the who, what, where, when, how approach.
Do not include …….
non-cash items, such as depreciation, accruals, or provisions
any ineligible costs (such as vehicles, gratuities, lobbying govt.)
contingency funds or speculative itemsSlide22
Overview of funding claims proposal
Advance payments will be provided:
On contract signature, you will be provided with the first 3 months of your budgeted spend, PLUS:
An additional 20% of the total DFID grant (for projects of up to 1 year)
OR
An additional 10% of the total DFID grant (for projects over 1 year and up to 2 years)
Evidence based financial reporting will be required to be submitted every financial quarter to allow further funding to be released
For periods April-June, July-September, October-December & January–March
Regular forecasts of expected spend for the remainder of the financial year will be required every quarterSlide23
Small Charities Challenge Fund Claims
All SCCF grant holders are on ‘advance’ funding, plus a working capital allowance of:
20% for 1-year projects
10% for 2-year projects
Working capital is disbursed with the first payment and deducted from last.Slide24
Due Diligence
A precursor to all DFID funding
Staged approach covering: Financial and Integrity Due Diligence, plus a Financial Management Assessment (only if application is successful)
Standard 4 pillar approach covering: Governance and Internal Control, Ability to Deliver, Financial Stability, Downstream Activity (and safeguarding)
Undertaken by a very experienced member of our team
Beneficial for your organisation, as a 2-way learning process
Provides an opportunity for us to share best practise with, and learn from, you
Shared with you in full, and provides a reference point for future developmentSlide25
What will I need to do ?
An introductory email will be sent to you with instructions
The contact details of your assigned fiduciary risk assessor will be included - they are here to help and advise
Agree a mutually convenient time for a discussion via phone/skype
You will have 2 weeks to complete and return a self-assessment questionnaire submit any supporting documentation
Ensure that the relevant key personnel will be available to join the discussion
The report will be drafted and sent to you for fact checkingSlide26
What NOT to do ?
Panic
Start drafting all of the documents on the self-assessment questionnaire
Try to mislead in any way – a lack of processes and procedures we can work to overcome, but a lack of trust we cannot.Slide27
Small Charities Challenge Fund (SCCF) Guidance Webinar
MannionDaniels | Bath | September 2018