How can you protect your company and make the most out of your time with effective onboarding or offboarding Cindy Forman For Man Kind LLC 5168529848 Human Capital Management Hiring Well reasonable expectations from company for a candidate ID: 785995
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Slide1
New Hire/Termination Paperwork
How can you protect your company and make the most out of your time with effective on-boarding or off-boarding?
Cindy Forman
For Man Kind LLC
516-852-9848
Slide2Human Capital Management
Hiring Well - reasonable expectations from company for a candidateCan Your Hiring Managers Interview
Job DescriptionsImportance of Diversity, try to hire those not like ourselves
Slide3Social MediaIn the Recruiting and New Hire ProcessMonitor your Company Brand
- Effective use of employees time
Slide4How to effectively/legally onboard employees
Requirements:New hire paperwork
1. i9, Here is a link to Form I-9 and the Employer Instructions:
http
://
www.uscis.gov/sites/default/files/files/form/i-9.pdf
2. W4 Form and IT-2104
, w4
lnk
:
https://www.irs.gov/pub/irs-
pdf/fw4.pdf. Here is a link to Form IT 2104: http://www.tax.ny.gov/pdf/current_forms/it/it2104_fill_in.pdf. If the employee is a nonresident of New York, he needs to complete Form IT-2104 1: http://www.tax.ny.gov/pdf/current_forms/it/it2104_1_fill_in.pdf. And if the employee is claiming exemption from withholding for New York State personal income tax, he must complete Form IT-2104-E: http://www.tax.ny.gov/pdf/current_forms/it/it2104e_fill_in.pdf
Slide53. Wage Protection Information
- either in an offer letter or DOL provided templates4. Marketplace Insurance notification
5. & 6. I like a job application and an employee handbook (acknowledgement receipt)
7. New Hire Reporting
Information - within 20 calendar days send info to....
Requirements:
New hire paperwork – Continued:
Slide6Reporting methods
Employers who are required to report to New York State (and multistate employers who designate New York as their reporting state) should use one of the methods below to submit the new hire information:
Online via the Web site at www.nynewhire.com;Submit a copy of the employee's Form IT-2104, Employee's Withholding Allowance Certificate
, in place of, or in addition to, the federal Form W-4,
Employees Withholding Allowance Certificate
1
Mail new hire reporting information to
:
New
York State Dept of Taxation and Finance
New Hire Notification
PO Box 15119Albany NY 12212-5119 Fax: (518) 320-1080Electronic filers may obtain current specifications by contacting Employer Outreach at (518) 320-1079 What you need to report:employee name (first, middle initial, last),employee address (street, city, state, and ZIP code),
employee social security number,
employee hire date,
employer name,
employer address (street, city, state, and ZIP code),
employer identification number (assigned by the Internal Revenue Service),
if dependent health insurance benefits are available to the employee and if so, the date the employee qualifies for the benefits
Slide7What should be in an employee file?
Personnel Files:Recruiting and screening documents such as applications, resumes and educational transcripts.
Job descriptions.Records relating to job offers, promotion, demotion, transfer, layoff, rates of pay and other forms of compensation, and education and training records.Records relating to other employment practices (including policy acknowledgments and agreements).
Letters of recognition; Warnings, counseling and disciplinary notices.
Performance evaluations and goal setting records.
Termination records.
Slide8Sensitive
Information:Any form with a social security #.
Immigration (I-9) forms. (In a Separate Binder or folder)Medical/insurance records (medical questionnaires, benefit enrollment forms and benefit claims, doctors notes, accommodation requests, and leave of absence records).
Workers’ compensation claims.
Investigation records (although relevant disciplinary action, counseling or other direct communications are placed in the employee’s personnel file).
Requests for employment/payroll verification.
Slide9The importance of effective two way communication
Hiring process expensive - retain talent
How to maximize retention, reduce unemployment claimsTrain Managers how to leadDignity and Respect for AllFlexible work
schedules – Does it work for your Company?
Maintain
a content workforce - your employees can only be as successful as the information you provide them
Slide10.
Employing millennials
- one third of today's workforce Ultimately, they want the same thing that every employee wants: schedule control
meaningful work relationships
choice of projects
learning opportunities
Slide11How
to effectively/legally release employees
Requirements:Termination paperworkVoluntary – letter of resignationInvoluntary
Write up
Ensure consistency by following your employee handbook guidelines
IT/Payroll
COBRA
Slide12QUESTIONS?
Slide13Cindy Forman
For Man Kind LLC
516-852-9848
ForManKindLLC@gmail.com