x0000x0000Trina Frazier Chief Student Services OfficerFresno Co - PDF document

1 ��Trina Frazier, Chief Stu
��Trina Frazier, Chief Student Services OfficerFresno County SELPASACS201ALLCompleting the 201SEMand SEMBReportsGeneral InstructionsThe Special Education Maintenance f Effort (MOE) is a federally Before you begin Obtain the following documents from the Fresno County SELPA: Select the Fresno County in the SACS software Open up SACS201ALLIn the software, select “Forms” and “Supplementals ��Trina Frazier, Chief Student Services OfficerFresno County SELPASACS201ALLCompleting the 201SEMand SEMBReportsGeneral Instructions Generate the SEMA Report Select the SEMAreport. There arefourabs, but only three are used: “LEA Exps CY” “LEA Exps PYand “LEA MOE Calc.”Select the “LEA Exps ” TabUsing the “Current MOE Comparison Yearsfor 201SEMA”form, find the LEAPupil Count and enter it in the upper right corner of the screen. Enter any Adjustmentsin the Adjustment column(i.e. Charter School expenditures.)Select “Save”at the bottomrightSelect the “LEA Exps ” Tab.Using the “Current MOE Comparison Years for 201SEMA” form, find the LEA’s 201Expenditures and enter them on Line 1 for both “A. State and local” and “B. Local Only,” as appropriateEnter any adjustments or restatements in Rows 2, 3 and/or 4, if any. Using the “Current MOE Comparison Yearsfor 201SEMA” form, find the Pupil Count and enter it on Line CEnter any adjustments on Line CSelect “Save” at the bottomright. Select the “LEA MOE Calc” Tab.Go to SECTION 1id the LEA have any exempt reductions? If so, complete CDE’s LEA MOE Exempt WorksheetApply the reductions in the Worksheet in either the “State and Local” or the “Local Only” columnin this se

2 ction, as appropriateSkip SECTION 2. Go
ction, as appropriateSkip SECTION 2. Go to SECTION There are two areas in this section: Area A is titled “COMBINED STATE AND LOCAL EXPENDITURES METHOD.” The top area is numbered 1, and is focused on the State and Local Total test. The bottom area is numbered 2, and is focused on the State and Local Per Capita test. Area B is titled “LOCAL EXPENDITURES ONLY METHOD.” The top area is numbered 1, and is focused on the Local Only Total test. The bottom area is numbed 2, and is focused on the Local Only Per Capita test. ��Trina Frazier, Chief Student Services OfficerFresno County SELPASACS201ALLCompleting the 201SEMand SEMBReportsGeneral InstructionsSEMA Report: Section 3Instructions for the State and Local Total testUnder Column B, do the following:Using the Current MOE Comparison Years for 201SEMAfind your LEA’s State and Local Total Comparison Year, which is the fiscal year that your LEA last passed this test. Enter the year in the boxtoward the top and under the words “Comparison Year” (i.e. 2015Using thCurrent MOE Comparison Years for 201SEMAfind the comparison year’s State and Local Total ExpenditureAmount.” Enter it on the line titled, “Expenditures paid from state and local sourcesEnter the comparison year’s adjustmentsrestatementsand/or PCRA amounts, if anyRemember to use a negative sign () or parenthesis to indicate a negative amount. SEMA Report: Section 3Instructions for the State and Local Per Capita test:Under Column B, do the following:Using the Current MOE Comparison Years for 201SEMAfind your LEA’s State and Local Per Capita Comparison Year, which is the fiscal year that your LEA last passed this test. Enter the year in the box toward the top and under the words “Comparison Year” (i

3 .e. 201Using the Current MOE Comparison
.e. 201Using the Current MOE Comparison Years for 201SEMA,” find the comparison year’s “State and Local Total Expenditures Amount.” Enter it on the line titled, “Expenditures paid from state and local sourcesEnter the comparison year’s adjustments, restatements, and/or PCRA amounts, if any. Remember to use a negative sign () or parenthesis to indicate a negative amount. Using the Current MOE Comparison Years for 201SEMA,” find the comparison year’s Pupil Count. Enter it on the line titled, “Special education unduplicated pupil countSEMA Report: Section 3Instructions for the Local Only Total test:Under Column B, do the following:Using the Current MOE Comparison Years for 201SEMA,” find your LEA’s Local Only Total Comparison Year, which is the fiscal year that your LEA last passed this test. Enter it in the boxes toward the top and under the words “Comparison Year” (i.e. 201213).Using the Current MOE Comparison Years for 201SEMA,” find the comparison year’s “Local Only TotalAmount.” Enter it on the line titled, “Expenditures paid from local only sources Enter the comparison year’s adjustments or restatements, if any. If none, enter 0PCRA is not applied to this section. ��Trina Frazier, Chief Student Services OfficerFresno County SELPASACS201ALLCompleting the 201SEMand SEMBReportsGeneral InstructionsSEMAReport: Section 3Instructions for the Local Only Per Capita test:Under Column B, do the following:Using the Current MOE Comparison Years for 201SEMAfind your LEA’s Local Only Per Capita Comparison Year, which is the fiscal year that your LEA last passed this test. Enter it on the box toward top and under the words “Comparison Year” (i.e. 201Using the Cu

4 rrent MOE Comparison Years for 201SEMAfi
rrent MOE Comparison Years for 201SEMAfind the comparison year’s “Local Only Total Amount.” Enter it on the line titled, “Expenditures paid from local only sources Enter the comparison year’s adjustments or restatements, if any. If none, enter 0PCRA is not applied to this section. Using the Current MOE Comparison Years for 201SEMA,” find the comparison year’s Pupil Count. Enter it on the line title, “Special education unduplicated pupil count.”Review the “LEA MOE Calc” form for accuracy. If MOE has not been demonstrated (a positive number in Column C) in any of the 4 tests please contact the Fresno County SELPA Accountant at 2653047 for assistance. If MOE has been demonstrated, enter the Contact Name, Telephone Number, Title, and mail Address.Select “Save” locatedat the bottom right. Use the “LEA MOE Calc” and the “LEA Exps CY” documents to complete the SEMB form next. You may want to print the pages on this tab. ��Trina Frazier, Chief Student Services OfficerFresno County SELPASACS201ALLCompleting the 201SEMand SEMBReportsGeneral Instructions Generate the SEMB Report Note: The SEMA report must be completed before completing the SEMB report.Have a copy of the SEMA report available for referencing. Select the SEMreportThere are fourTabs, but nly three are used: “LEA Budget,” “LEA Exps”, and “LEA MOE Calc.”Select the “LEA Budget”Tab.Enter the Pupil Countin the upper right corner of the report.This is the estimate. Enter any Adjustmentsin the Adjustment column(i.e. Charter School budget.)Select “Save” at the bottomright.Select the “LEA Exps” Tab.Enter the Pupil Countin the upper right corner of reportas wellEnter any Ad

5 justmentsin the Adjustment column (i.e.
justmentsin the Adjustment column (i.e. Charter School budget.)Select “Save” at the bottomright.Select the “LEA MOE Calc” Tab.Go to SECTION 1Will the LEA have any exempt reductions? If so, complete CDE’s “LEA MOE empt Worksheet.” Apply those reductions in the Worksheet in either the “State and Local” or the “LocalOnly” column in this section, as appropriate. Skip SECTION 2.Go to SECTION . There are two areas in this section: Area A is titled “COMBINED STATE AND LOCAL EXPENDITURES METHOD.” The top area is numbered 1, and is focused on the State and Local Total test. The bottom area is numbered 2, and is focused on the State and Local Per Capita test. Area B is titled “LOCAL EXPENDITURES ONLY METHOD.” The top area is numbered 1, and is focused on the Local Only Total test. The bottom area is numbed 2, and is focused on the Local Only Per Capita test. SEMB Report: Section 3Instructions for the State and Local Total test:Using the 201SEMA Report, determine if this same test in SEMA has a positive amount in Column C. If it does have a positive amount, do the following: nter “201under SEMB’s Column B in the box toward the topand under the words “Comparison Year”Using the “LEA Expsdocumentfind theSTATE AND LOCAL EXPENDITURES total costsDeduct the PCRA amount; you can find the amount a few lines above the total cost. Enter the comparison year’s adjustments, restatements, and/or PCRA amounts, if any. Remember to use a negative sign () or parenthesis to indicate a negative amount. ��Trina Frazier, Chief Student Services OfficerFresno County SELPASACS201ALLCompleting the 201SEMand SEMBReportsGeneral InstructionsIf it has a negative amount, do the following: Using the

6 “Current MOE Comparison Years for 2
“Current MOE Comparison Years for 201SEMA” report, find the State and Local Total Comparison Yearunder Report: Section 3Enter it underColumn B of the SEMreport (i.e. 201516).Enter the Comparison Year’s State and Local total Expenditures Amount less the PCRA amountunder Column B on the line titled “Expenditures paid from state and local sources”.Enter the comparison year’s adjustments, restatements, and/or PCRA amounts, if any. Remember to use a negative sign () or parenthesis to indicate a negative amount. SEMB Report: Section 3Instructions for the State and Local Per Capita test:Using the 201SEMA Report, determine if this same test in SEMA has a positive amount in Column C. If it does have a positive amount, do the following: Enter “201” under SEMB’s Column B in the box toward the topand under the words “Comparison Year”Using the “LEA Expsdocumentfind theSTATE AND LOCAL EXPENDITURES total costsDeduct the PCRA amount; you can find the amount a few lines above the total cost. Enter the comparison year’s adjustments, restatements, and/or PCRA amounts, if any. Remember to use a negative sign () or parenthesis to indicate a negative amount. Enter the 201pupil counton the line titled “Special education unduplicated pupil count.”If it has a negative amount, do the following: Using the “Current MOE Comparison Years for 201SEMA” report, find the State and Local Per Capita Comparison Yearunder Report: Section 3. Enter the year in the box toward the topand under the words “Comparison Year” (i.e. 201112). Find the comparison year’s State and Local Total Expenditures Amount. Deduct the PCRAamount in the column to the right from the amount, and enter the total under Column Bon the line ti

7 tled “Expenditures paid from state
tled “Expenditures paid from state and local sources”.Enter the comparison year’s adjustments, restatements, and/or PCRA amounts, if any. Remember to use a negative sign () or parenthesis to indicate a negative amount. Enter the Comparison Year’s pupil count on the line titled, “Special education unduplicated pupil count.” ��Trina Frazier, Chief Student Services OfficerFresno County SELPASACS201ALLCompleting the 201SEMand SEMBReportsGeneral InstructionsSEMB Report: Section 3Instructions for the Local Only Total test:Using the 201SEMA Report, determine if this same test in SEMA has a positive amount in Column C. If it does have a positive amount, do the following: Enter “201” under SEMB’s Column B in the box towardthe topand under the words “Comparison Year”Using the “LEA Exps”tabnter thelocal expenditures total costs onto the “LEA MOE Calc” Column B on the line titled “Expenditures paid from local sources”.Enter any adjustments or restatements, or 0 if none. PCRA is not applied to this section. If it has a negative amount, do the following: Using the “Current MOE Comparison Years for 201SEMA” report, find the Local Only Total Comparison Yearunder Report: Section 3. Enter it under Column B of the SEMreport (i.e. 16).Enter the Comparison Year’s Local Only total Amount under Column B on the line titled “Expenditures paid from local sources”. Enter any adjustments or restatements. If none, enter 0PCRA is not applied to this section. SEMB Report: Section 3Instructions for the Local Only Per Capita test:Using the 201SEMA Report, determine if this same test in SEMA has a positive amount in Column C. If it does have a positive amount, do the following: Enter &

8 #147;201” under SEMB’s Column
#147;201” under SEMB’s Column B in the box toward the topand under the words “Comparison Year”Using the “LEA Exps” tabnter thelocal expenditures total costs onto the “LEA MOE Calc” Column B on the line titled “Expenditures paid from local sources”. Enter any adjustments or restatements. If none, enter 0. PCRA is not applied to this section. Enter the 201pupil count on the line titled “Special education unduplicated pupil count.” If it has a negative amount, do the following: Using the “Current MOE Comparison Years for 201SEMA” report, find the Local Only Per Capita Comparison Yearunder Report: Section 3. Enter it under Column B of the SEMreport (i.e. 201516).Enter the Comparison Year’s Local Only total Amount under Column B on the linetitled “Expenditures paid from local sources”. Enter any adjustments or restatements. If none, enter 0PCRA is not applied to this section. Enter the Comparison Year’s pupil count on the line titled, “Special education unduplicated pupil count.” ��Trina Frazier, Chief Student Services OfficerFresno County SELPASACS201ALLCompleting the 201SEMand SEMBReportsGeneral InstructionsReview the “LEA MOE Calc” form for accuracy. If MOE has not been demonstrat(a positive number in Column C) in any of the 4 tests please contact the Fresno County SELPA Accountant at 2653047 for assistance. If MOE has been demonstrated, enter the Contact Name, Telephone Number, Title, and Email Address.elect “Save” located at the bottom right. The Fresno County SELPA will use the LEA’s dat file to review both the SEMA and SEMB. After MOE is confirmed, the SELPA will update the Subsequent Year Tracking Worksheet and send to you for sign