Effective Safety Committee - PowerPoint Presentation

Effective Safety Committee Creating an Effective Workplace Safety Committee 1 PPT-093-02 Bureau of Workers’ Comp PA Training for Health & Safety (PATHS)

Positively impacts a safety management system Permeates all levels of the organization Liaison between management and employees PPT-093-02 2 Effective Safety Committees

3 PPT-093-02 Organizational Benefits Reduces incidents and lost work time Promotes employee involvement at all levels Accomplishes more safety initiatives Increases productivity Successful Safety Committees

4 PPT-093-02 Employee Benefits Creates a safer work environment Improves communication Increases safety awareness Enhances employee morale Successful Safety Committees

5 PPT-093-02 Written Committee Bylaws Mission Statement Committee Size and Structure Role and Function Effective Committees

6 PPT-093-02 Member’s Responsibilities Management’s Responsibilities Meetings Agendas Effective Committees Agenda Meeting Minutes

7 PPT-093-02 Committee Chairperson Committee Member Training Hazard Identification, Evaluation and Control Employee Involvement Effective Committees

8 PPT-093-02 Extent should be determined and communicated to all employees; e.g.: Empowered and endorsed by top management Acts as a recommending body Investigate accidents/incidents Implement changes Safety Committee Authority

9 PPT-093-02 A workplace safety mission statement is usually short and to the point. The purpose is to provide a general idea of the safety goal(s) that focuses on the health and safety of those who are employed with the organization or company. Mission Statement

10 PPT-093-02 Bylaws What to include in your safety committee bylaws : Goals and objectives Membership duties, responsibilities and training Meetings Hazard Identification and control - Workplace Inspections - JSA’s - Incident Investigations Evaluation of the safety and health program

11 PPT-093-02 Committee Size & Structure Comprised of an equal number of management and non-management employees Representatives from all areas within the organization

12 PPT-093-02 Workplace Safety Committees Role and Functionality

Primary Focus 13 PPT-093-02 Assist in preventing workplace injuries/illnesses Detect and correct workplace hazards

Safety Committee Function 14 PPT-093-02 The specific functions of the safety committee are to: Review & update safety training Develop safety work practices Recommend use of safety equipment/devices Review incident reports Review items from reports & safety inspections- Discuss employee safety-related issues

15 PPT-093-02 Safety Committee Functions • Improve safety & health in the workplace • Involve employees in the safety function • Generate ideas for improving safety & health • Improve employee/management relations • Stimulate interest among employees

16 PPT-093-02 Members’ Responsibilities Attend meetings Notify all employees in your area that you are their representative on the committee Be watchful for unsafe conditions and acts and report them Be responsive to people’s concerns; follow up

17 PPT-093-02 Ask employees for safety suggestions and concerns Discuss safety issues with employees Offer solutions not just problems Members’ Responsibilities

18 PPT-093-02 Managements ’ Responsibilities Provide support (time, effort, money) Resolve scheduling and personal conflicts Provide realistic dates for correcting safety and health concerns Support training for Committee members Provide leadership and direction Attend Committee meetings

19 PPT-093-02 Employees’ Responsibilities Identify safety and health hazards Report all unsafe conditions and practices Make suggestions for improving workplace safety Participate in committee activities/initiatives

20 PPT-093-02 Employees’ Responsibilities Use proper personal protective equipment Follow safe practices/procedures Cooperate with Committee members Consider becoming a Committee member

21 PPT-093-02 Committee Chairperson Accountable to top management Sets the agenda Coordinates meetings Facilitates meetings Ensures agenda is followed Ensures everyone is heard

Successful Safety Committees 22 PPT-093-02 Ingredients of effective safety committees Trust Healthy Conflict Commit to decisions made Hold one another accountable Focus on results

23 PPT-093-02 Competent -- dedicated Support goals & objectives Demonstrate team effort Develop mutual trust, respect & support Successful Safety Committees

24 PPT-093-02 Set as part of your planning process. 2. Worded clearly. 3. Must be realistic. 4. Must be under the responsible person’s influence or control. 5. Must be assigned to someone. 6. Completion dates must be established for each objective. Objective s Should Be

Employee Involvement Provides the means for everyone to develop and express their own commitment to safety and health Involves the persons most in contact with potential safety and health hazards Utilizes everyone’s wide range of experience 25 PPT-093-02 Everyone is more likely to support and use programs in which they have input.

Employee Involvement 26 PPT-093-02 Ownership: Give workers responsibility for such actions as planning and conducting inspections, analyzing their own work hazards, and developing safety checklists . Leadership: Set an example by taking the same precautions, and wearing the same PPE, as you expect your workers to do. Be on the lookout for potential hazards and point them out to your workers. Understanding: Explain the “why” of safety so that employees will realize that hazards put their own personal health and safety at risk. Ideas for Stimulating Employee Involvement

Employee Involvement 27 PPT-093-02 Commitment: Strive to get commitment from every employee that safety is a value. Goals: Set clear objectives to help employees achieve safety goals and constantly evaluate them. Competence: Train employees so that they will have the skills that enable them to work safely and avoid incidents. Ideas for Stimulating Employee Involvement

Employee Involvement 28 PPT-093-02 Persistence – Remember, and have employees remember, that incident prevention is an ongoing challenge that must be focused on every day – always improving, setting new safety objectives, and making steady progress toward achieving them. Ideas for Stimulating Employee Involvement

Employee Involvement 29 PPT-093-02 Feedback – Praise employees who identify and correct hazards or report problems they can’t fix Teamwork – Use every opportunity to encourage employees to play a role in workplace safety and incident prevention. Responsiveness – Make sure you respond promptly to identify hazards and take immediate steps to correct them. Ideas for Stimulating Employee Involvement

Employee Involvement 30 PPT-093-02 Employee Buy In Show results Protect employees’ voices Give employees something meaningful to do Provide positive consequences Give people the feeling that they will have an impact

Roles & Function Training 31 PPT-093-02 Effective safety committees need members trained in performing their roles and functions including : T he reasons for a safe workplace and working safely T he meeting practices that actively contribute to identifying problems and how to work toward solutions T he identification of the company’s specific industry hazards and how to conduct inspections, job safety analysis and other hazard recognition and correction The correct techniques for incident investigations

32 PPT-093-02 Member Training Topics Other potential topics to cover with the committee and OSHA regulations including: P ersonal protective equipment (PPE ) H azard communication (HAZCOM )Bloodborne pathogensLockout/tag out proceduresErgonomicsEmergency procedures HousekeepingA ny other topics relevant to the health and safety of the company’s employees

33 PPT-093-02 Meetings Set ground rules beforehand Keep to the topic at hand One person speak at a time “Park” non original agenda issues Encourage positive feedback and evaluation

Conducting Effective Meetings 34 PPT-093-02 Program/assignment updates Review of incidents Other activities New business General discussion Adjournment Call to order Roll call by the secretary Introduction of visitors Minutes approval Unfinished business

Possible Meeting Topics 35 PPT-093-02 Ergonomics Back Safety Fire Safety Electrical Safety Slips, Trips and Falls Employee suggestions Wellness programs Workplace Violence Incident Investigations Emergency Preparedness

36 PPT-093-02 Minutes should include: - Time & date - Members present - Items discussed - Recommendations, justification and counter arguments - Next meeting date Minutes should be: Brief Finalized and distributed to committee members prior to next meeting Approved at following meeting Posted Written Minutes

37 PPT-093-02 Committee Record Keeping Maintain documentation of the committee’s activities including : Meeting minutes Members present Issues discussed Recommendations and follow-up action items Training given to committee members Inspection reports Incident reports and corrective actions

38 PPT-093-02 Evaluate the success of the committee meeting in terms of meeting skills and accomplishments Evaluate the safety committee process and make necessary corrections/improvements to make it more efficient and effective Assure action items are assigned and completed Plan and prepare for next meeting Follow-up Activities

39 PPT-093-02 Review and set new goals. Schedule a session to review progress on current goals and from new ones for the year to come. Welcome new members on board. Evaluate strengths and weaknesses. Celebrate goals achieved! Evaluation

40 PPT-093-02 Post information: Keep activities and goals visible. Experiment with methods to effectively get the word out. Perception is reality. Make sure the message being received is the one you want to broadcast. Communication

Successful Committees 41 PPT-093-02 Success Factors Top management commitment Middle management, supervisor and employee participation Involve employees in goals Effective meetings Effective training Effective communication Follow-up

Resource 42 PPT-093-02 Technical Assistance Manual www.dli.state.pa.us Click on “Workers’ Compensation” icon Click on “Health & Safety Division Click on “HandS” System Click on “Workplace Safety Committee Technical Assistance Manual”

43 PPT-093-02 OSHA - Federal Regulations (29 CFR 1910) Available at www.osha.gov PA Department of Labor & Industry – www.dli.state.pa.us PA Department of Environmental Protection – www.depweb.state.pa.us/portal/server.pt Other technical standards (NFPA, ANSI, ASTM, ASME, etc.) – get help if necessary!Standards to Reference

44 PPT-093-02 HandS Tech Manual

Contact Information Health & Safety Training Specialists1171 South Cameron Street, Room 324 Harrisburg, PA 17104-2501(717) 772-1635RA-LI-BWC-PATHS@pa.gov 45 PPT-093-02 Like us on Facebook! - https://www.facebook.com/BWCPATHS

Questions 46 PPT-093-02