July 25, 2016 - PowerPoint Presentation

Slide1

July 25, 2016

Monday3:10Smith 561

Harvard Training Portal |

Search. Register. Watch. Track.

CIO Council UpdateSlide2

Purpose

The Harvard Training Portal is going live today: July 25, 2016It is a university-wide system for Faculty, Students, Staff and Affiliates: you may hear from users before we do

We want to give you enough information to respond to users, if they come to youIntended OutcomeWe need your help and support:Understand the benefits of a university-wide training systemUnderstand expectations for go liveKnow where to direct usersShare our commitment for continuous improvementPurpose and Intended OutcomeSlide3

3

PeopleSoft

Training AdminLawRoom

State of

learning

at Harvard before July 2016Slide4

4

Training

Portal.harvard.eduOne single place to access and track all of your current and historical professional learning at Harvard. 90,000 active user accounts, University-wide700 courses available (for starters)4,000 managers will have access to assign training plans to their teams

500 PIs

will monitor required training for

8,500 people using Harvard Labs

6,500 undergraduate students

will take Title IX training in

August

One email address

for support: TrainingPortalHelp@harvard.edu

After July 25, 2016Slide5

University-wide

and for all: faculty members, students, staff, and other persons of interest and affiliates.

Easy access with the HarvardKey for 90,000 user accounts.Better user experience: intuitive browsing and course registration, automated notifications, one place for all training.Increased compliance with tracking and reporting for all regulatory and required training, university-wide.Improved talent management with manager access to assign training to their team. Improves onboarding.Reduce duplication: consolidate existing training systems, enable local training administration and integrate with other Harvard systems.

BenefitsSlide6

We expect a range of responses:

Most users will be pleasedDemand may exceed our immediate capacity

We will prioritize requests and we will address them over time Ex: Title IX training for StudentsLaboratories required to take EH&S training may need more hand-holdingEH&S is working closely with the labsWe are committed to make all necessary changes and enhancements

Expectations for go liveSlide7

Training

PortalHelp@harvard.eduOne email address. Connected

to ServiceNow.Users can also always contact the IT Help Desk.We need to hear from users! We are committed to continue to make changes and enhance the system over the next year and going forward.Who to contact?Slide8

Contacts for specific training and groups

Who to contact?Slide9

Appendix

Key Project DocumentsSlide10

Discovery Phase – FY14

Spring 2013 – Discovery funding is approved by ITCRB

December 2013 - Identified training system needs across the UniversityPlanning Phase – FY15June 2014 - Planning funding is approved by ITCRB Aug 2014 - Stakeholders provide requirementsSept 2014 - Vendor selection process starts (RFI/Demos)Apr 2015 - Implementation funding is approved by ITCRBMay 2015 - Top 3 vendors selected from RFP/DemosJune 2015 - SABA selected as finalist

Implementation Phase – FY16 & FY17

Phase

1

– July 2016

Replace existing systems

IT Academy

Phase 2

– Fall 2016Research Compliance TrainingPhase 3

– Spring 2017Integrated Talent ManagementLocal Training Administration

Project timelineSlide11

Governance

Steering Committee

SponsorsMarilyn Hausammann, VP HRAra Tahmassian, University Chief Research Compliance OfficerPam Caudill, Chief Research Operations Officer, HMSMelissa Brown, Director CWDProject ManagerIsabelle Modiano, HUITProject OwnersBill Ganzenmuller, CWDWill Tonery, EH&S

Key Advisers

Peter Baskette, HUIT

Michael Monaghan,

FAD

Vendor Negotiation Team

Joe Holewa, HUIT

Bill Shanker, FAD

Ryan Fraser, HUIT

Prabhakar Ramakrishnan, HUITIsabelle Modiano, HUIT

Bill Ganzenmuller, HHRSlide12

Working Group

Professional DevelopmentBill GanzenmullerSusan SpinelliTalya HoffmannGabi Guiterrez

Meryl Miller

EHS Required Training

Will Tonery

Rich Griffiths

Karen Sardone

Pat

Zudeck

Local training administration

Mark Seibring

Audrey Harmon

Research ComplianceAmy Maltzan

Talent Management / PeopleSoft Integration

Shekhar KasarleIsabelle Modiano

Technical teamPrabhakar RamakrishnanRebecca Blanchard

Sirish

Aramandla

Shanti

Muppirala

Wenjie Wu

Jon

Polaski

Change Management

Julie Wilson

User Experience

Seth

Meriam

EDUCE team

Griffin

F

ernandez

Brandon Williams

Thomas

Hur

IT Academy

Deidre O’Shea

Jonathan Sutton

Ara

Tahmassian, Pam Caudill, Marilyn

Hausammann

&

Melissa

Brown, Peter Baskette,

Michael

Monaghan

Sponsors &

Steering

Committee

Isabelle Modiano, Bill Ganzenmuller, Will Tonery

Project Managers/Owners

Project TeamSlide13

Acacia Matheson –

HPAC, Senior Communications Officer for HUITDeirdre

O’Shea – HUIT, IT Academy Training Program ManagerWill Tonery – Campus Services, EH&S, Senior EHSEM Programs ManagerStephanie Nasson – FAS, Director of Admin OperationsGina Vild – HMS, Associate Dean for Communications and External RelationsPatty Hatch – HUIT, Training and Change Management LeadPatty Bruce – HHR, Senior HR Program Manager

Kristen Scott –

CWD

, Universal Manager Training, Sr. Program Manager

Esther Vegh –

HHR

, Communications

Amy Maltzan,

Susan Spinelli and Seth Merriam – CWD Education Systems & Technology

13Communication task forceSlide14

Benefits Gantt Chart

14Slide15
Slide16

Demo / Video

We are working with HPAC on a Harvard branded video. In the meantime, we have this home-made video:

https://youtu.be/zgurKY-PuCg