Exhibition Information Pack Coordinator Nicky Adams Tel 021 8083752 Fax 021 8083443 Cell 0835161632 Email nadamssunacza Welcome to the Langenhoven Student Centre EXHIBITION AREAS ID: 621116
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LANGENHOVEN STUDENT CENTRE
Exhibition Information PackCoordinator -Nicky AdamsTel: 021 808-3752Fax: 021 808-3443Cell: 0835161632Email: nadams@sun.ac.zaSlide2
Welcome to the
Langenhoven
Student Centre!Slide3
EXHIBITION AREASSlide4
CONCEPT APPROVAL
A visual or layout of the display needs to be e-mailed. Visuals must include photos of the advertising material used, a list/photos of products that will be displayed at the exhibition stand.
BOOKING FORM AND CONTRACT
You will receive an email notification once concept is approved. A booking form and contract will be sent to the company. Contract must be completed and signed (initial on every page). Fax contract and copy of public liability to 021 808-3443 or email nadams@sun.ac.za.
INVOICING AND PAYMENT
Once signed and completed contract is received, the pro-forma invoice will be sent to the company.
Fax a copy of your proof of payment to 021 808-3443 or email nadams@sun.ac.za.Slide5
REQUIREMENTS TO EXHIBIT
Public Liability
Public liability is a requirement for all exhibitors.Slide6
GENERAL RULES AND REGULATIONS
All documentation needs to be completed and submitted at least one week prior to the start of an exhibition.
Payments must be paid in full and reflect in our bank account before the exhibition date starts.
Set-up and break-down of exhibition displays must be done after or before trading hours. The trading hours are: Monday to Friday from 09:00 – 16:30
If electrical cords are used for power, the cords need to be taped neatly to the floor with black gaffer or book binding tape.
No handwritten signs are allowed. Only well designed and printed posters may be displayed in proper display frames.
1,8m height restriction and 3m width restriction.
All sound should be approved by Centre Management and sound levels to be determined with Centre Management during a sound check before the event.
Centre Management will take no responsibility for lost of stolen goods during the time of exhibition.
No eating or drinking are allowed at the exhibition stand.
Parking fees will be payable by the exhibitor and Centre Management will not refund or compensate for any parking fees incurred.Slide7
EXHIBITION RATES
2014
TYPE
OF CAMPAIGN
TYPE OF RATE
TARIFF (EXCLUDING VAT)
Flyer
Distribution
Student/Tenant
R 70 per dayFlyer DistributionPrivateR 600 per day
Poster DisplaysPrivateR 2 800 - R 3 500 for one weekPromotions on Walkway
PrivateR 2 200 - R 3 000 per dayOn Stage EventPrivateR 3 850
– R 4
200
per day
Promotions on the
Rooiplein
Private
R 4
400
– R 5
500
per dayBanner DisplaysStudentR 40 per dayBanner DisplaysPrivate (per campaign)R 2 500 (maximum of 5 working days)Mobile Exhibition BoardsStudentR 15 per dayTenantR 30 per day (maximum of 7 days)Expo on Wooden DeckAllR 1 000 per dayPLEASE NOTESAMPRA (SOUTH AFRICAN MUSIC RIGHTS ASSOCIATION) LICENSE FEER120 EXTRA PER FUNCTION WHERE MUSIC IS PLAYED
Rates change with annual increases and will be provided on requestSlide8
VENUE RATES
2014
VENUE
TYPE
OF RATE
RATE
(EX
CLUDING VAT)
Vroue-Vereniging
HallStudentR 550 per day during the week;R 660 per day over weekends
SU Faculty/DepartmentR 1 800 per dayPrivateR 2 550 per
dayPLEASE NOTEKitchen AreaR 180 per day extra for use of kitchen
PLEASE
NOTE
Sampra
License Fee
R
120 per function where music is played
PLEASE
NOTE
R 150
extra per function where alcohol is served
PLEASE
NOTEDEPOSITR 800 is payable to secure bookingTemporary liquor license to be supplied to venue owner in advance should a cash bar be operated by non university user.Smoking is not permitted in the venue nor on the balconies. A designated smoking area is available on the ground floor under the staircase outside the center.Centre Management does not accept liability for lost property/goods afterwards.The deposit is refundable should there be no damage to property and/or equipment or should the venue not be cleaned to the original state.The booking cancellation fee is 50% of the deposit.Slide9
Walkway on ground floor
Die Gat StageNeelsie EntrancesParking Area (outdoor area)
Rooiplein
(outdoor area)
Bridge Banners (outdoor areas)
Atrium Banners
Mobile Exhibition Boards (20 units)
Wooden Deck
1x Cinema Auditorium (105
seater)Cinema Foyer (approximately 50m²)Vroue-Vereniging Hall (approximately 285m²) AREAS FOR EXHIBITIONS/PROMOTIONS
Locations for exhibitions are determined by Centre Management and are subject to availability. Quotations are subject to the size and nature of the event. Centre Management determines the final cost of the event.Slide10
THANK YOU FOR YOUR TIME