Transportation Knowledge Networks Task Force - PowerPoint Presentation

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Transportation Knowledge Networks Task Force

July

23, 2012

1:00 to 2:39 pm EDT

AASHTO RAC Meeting, Burlington, Vermont

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PurposeThe TKN Task Force serves as a forum to develop the concept, understanding, and application of transportation knowledge networks for the transportation sector. The TKN Task Force advocates and supports the rapid and efficient exchange of information resources through development of strategies and the innovative use of technology.

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MembersLeni Oman (WSDOT-Region 4), TF Chair

Camille Crichton-Sumners (NJ DOT-Region 1)

Lynn Matis (MA DOT-Region 1)

Sandy Brady (LTRC – Region 2)

JT Rabun (GA DOT – Region 2)

Cynthia Gerst (OH DOT – Region 3)

Daniel Yeh (WI DOT – Region 3)

Dave Ahlvers (MoDOT – Region 3)

Ron Curb (OKDOT – Region 4)

Dale Steele (AZDOT – Region 4)

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AffiliatesMary Moulton (RITA NTL)

Dawn Vanlandingham (FHWA)

Lisa Loyo (TRB)

Vacant (CUTC)

Vacant (TRB LIST)

Amanda Wilson RITA NTL (NTKN)

Lynn Matis, MA DOT (ETKN)

Laura Wilt, OR DOT (MTKN)

Karen Perrin, IL DOT (MTKN)

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33 Friends/14 Active

Sue Sillick, MTDOT

Rita Evans, Institute of Transportation Studies, UC Berkeley

Kendra Levine, Institute of Transportation Studies, UC Berkeley

Sena Loyd, Nevada DOT Librarian

Betty Ambler, CTDOT Librarian

John Cherney, Wisconsin DOT

Bob Cullen, AASHTO

Frances Harrison,

SpyPond PartnersAnita Vandervalk, Parsons BrinkerhoffKathy Szolomayer, WSDOTAndy Everett, WSDOTGordon Kennedy, WSDOTJeff Mixter, OHDOTIda Van Schalkwyk, CH2M Hill

Jennifer

Boteler

, FHWA TFHRC Librarian

Sandra Tucker, Texas A&M Librarian

Anita Vandervalk, Parsons Brinkerhoff

Roberto Sarmiento, Northwestern University

Tommy Nantung, INDOT

Marie Manthe, KSDOT

Chris Hedges, TRB

Jennifer Rosales, TRB

Tom Palmerlee, TRB

Anne Ellis, AZDOT

Jim McDonnell,

WisDOT

Moy Biswas, NC DOT

Glenn Roberts, NH DOT

Nelda Bravo, FHWA

Maureen Hammer, VADOT

Shashi Nambisan, ISU

Tim Klein, RITA

Rick Collins,

TxDOT

Sandra Larson, IADOT

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Membership NeedsCUTC Rep

What are the data and information needs of the researchers?

How are information products produced by universities shared within the transportation community?

How do we help practitioners find experts and facilities?

TRB Library & Information Science for Transportation Rep

Many members and friends are involved with LIST but we don’t have an official representative

Need to develop/formalize connections with:

TRB Special Task Force on Data for Decisions and Performance Measures

Data Section/Data Committees

TRB Task Force on Knowledge ManagementOthers?

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MeetingsMonthly conference calls

First Thursday of each month

One hour: 8:30 to 9:30 Pacific Time

GoTo Meeting and VoIP/conference line

You’re welcome to:

Listen in

Participate

Send your ideas on needs or opportunities

Contact Leni Oman (

OmanL@wsdot.wa.gov, 360-705-7974)

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TKN Video

Thank you, Ron and OK DOT!

Distributed to RAC, posted to

AASHTO TV

and YouTube

Informational Papers

Bibliographic Database vs. Library Repository: TRID and NTL (

C

ompleted. Authors: Laura Wilt, OR DOT & Lynn Matis, MA DOT co-lead)Using the TRT to Catalog Data (Completed. Author: Andy Everett, WSDOT)

Information Portals: Perspectives, Planning, and Practices

(Completed. Authors: AJ Million MO DOT; John Cherney,

WisDOT

; Bob Cullen, AASHTO)

Recent Accomplishments

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Knowledge Networks reference in MAP-21

Research problem statements

Two problem statements vetted by the TKN TF resulted in NCHRP 20-90 (active)

Reviewed e-publications research need, opted out

Information Sharing

Climate Change Clearinghouse guidance updated

Collaboration

With other groups through members and the TKN Chairs

NTKN Meeting July 19th

TKN (NTKN, ETKN, MTKN,WTKN, AASHTO RAC) Chairs meet monthly. LIST, Library Connectivity TPF, and SLA-Transportation Division being added

More Recent Accomplishments

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Building Blocks of a TKN

NCHRP Report 643

Implementing Transportation Knowledge Networks, Dec.21, 2009, TRB

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Goals and Activities

Research Report Management:

Repositories:

State of the practice & recommendation (active, Dale Steele, AZ DOT lead)

Distribution strategies (active, Sena Loyd, NV DOT lead)

Quality (active – with RAC-CUTC)

Formats (pending, have team members, need a lead)

Outreach:

Communication plan (active, Kathy Szolomayer, WSDOT, and Lynn Matis, MA DOT co-lead )

Reports to RAC & SCOR (ongoing)

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Information best practicesCollating Calendars (active, Laura Wilt, OR DOT & Cynthia Gerst, OH DOT co-lead)

Research websites and information architecture (in discussion)

Data Management

Will assist Safety Information Workshop recommendations

Information Sharing

International Information Workshop prep and outcomes

Webinar/outreach plan (active, Andy Everett, WSDOT, Mary Moulton, RITA NTL, Frances Harrison)

Goals and Activities

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Research Report ManagementNeed for expectations, guidance, and best practices for research report managementDistribution amongst state DOTs, USDOT Administrations, universities, and other interested parties

Managing collections and repositories

Report formats

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Help WantedTeam Lead for Research Report Format Update Task

FHWA point of contact for the official process

Team Lead for Research Information Workflow

Can we value stream map the process?

Need Research managers, librarians and website

Information we can always use:

Information tools and resources you like that you think we should do more of

Priority information needs – what needs help first

Advocacy – help people understand information doesn’t manage itself and that we can improve by working together

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Next meeting: August 9, 2012, 8:30 AM PDTContinuing tasks with input from this meeting Follow up from NTKN Meeting: expanded “steering committee” and work plan

Next Steps

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Timeline of TKNs

In the beginning were:

SLA- Transportation Division,

TRB LIST ABG40 and the

National Transportation Library

Oct 05 – Still Active

Transportation Library Connectivity Study

Aug 10 – Dec 12

NCHRP 20-90 Improving Management of Transportation Information

Jan 06

TRB Spec Rpt 284

TKNs: A Management Strategy for the 21

st

Century

July 07

RAC TKN TF

NCHRP Rpt 643 Implementing TKNs

2009

Aug 07

WTKN

Apr 04

TL Cat

Nov 08

ETKN

Jun 03

Scoping Study for National Strategic Plan for Transportation Information Management

2001

MTKN Pilot

Jun 12

MAP-21 mentions TKNs

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NTKN VisionThemes

:

coordination role, executive body

national resource to take and initiate resolution of info management problems too big for local or regional (cross-cutting)

not focused on executing actions, but coordinating across available groups

information management for transportation community, not just librarians

information exchange unit between transportation and broader LIS initiatives (represent transportation and bring back info for transportation)

general notes:

one minute, one sentence elevator speech

aimed at general audiencefocused on outcome and user, not internal process

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DRAFT NTKN Work Plan Action Items

Establish a formal NTKN Steering Committee

Purpose of the NTKN Steering Committee is to

(1) provide oversight and development of an information management agenda for transportation;

(2) coordinate activities between regional TKN and partner groups

(3) conduct planning and needs assessments with the user and stakeholder community

(4) communicate and conduct outreach regarding all of the above

Members

Membership:

NTL DirectorRegional TKN chairs, AASTHO RAC TF chair TRB LIST chairLibrary Connectivity and Development Pooled Fund repSLA Transportation Division chair

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NTKN - Next StepsExpand current monthly TKN chairs group to become NTKN Steering Committee in August 2012

Develop guidelines for operation (how projects are proposed and moved forward, developing an agenda; communicating with stakeholders) by December 2012

Review and approve NTKN communication – logo, presentation templates, website establishment and content by September/October 2012

Review TRB Safety Information Sharing Workshop action items and determine TKN groups that will support each to move that agenda forward

Develop near-term national agenda and strategic focus for NTKN activities   

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Better Safety Results Through Information Sharing: A Workshop

Objective: To

 

identify

concrete ways that the library and information sciences community

can collaborate more effectively with

safety researchers and

practitioners to

improve the delivery of relevant and timely information

that will reduce crashes and save lives.

20

s

lide source: Frances D Harrison, 13 July 2012, TRB Workshop

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Issues and Ideas - 1

Finding what you need

Enhancing search strategies

Training on how to search

Search support – role for information specialists

Costs and value of specialists

Enhancing search channels

People

Leveraging existing networks

Digital tools

Safety search

tools

Making info more findable

Guidance for using standard key words

Market existing safety information resources/directory?

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Issues and Ideas - 2

Securing & archiving information

Improving existing information repositories

Archiving key data

Making the case, providing motivation, standardization

Statewide/regional data repositories

Unpublished papers

“Gray literature”

Avoiding/reducing duplication

Guidance for archiving research methods and dataData citationReproducibility

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Issues and Ideas - 3

Common Language

Definitions, thesauri, glossaries

Crosswalks for changes in terms over time

Describing Information (Metadata)

Data quality

Data derivation

Source/Credibility

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Issues and Ideas - 4

Valuation

Assessing the value of safety data – the case for investment

Assessing the value of advanced search methods

Marketing data

Marketing existing sources, tools

Marketing data

programs

Communication and collaboration tools

Communicating the value of safety information

Case studies and stories

Building bridges to data users – analysts & policy makers

Collaborative research teams – bringing information scientists aboard

Analysis tools

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Issues and Ideas - 5How to leverage:

TRB Committees, Research Communication and Collaboration Task Force

TRCCs

SHRP-2 Implementation/Knowledge Transfer Systems

Transportation Knowledge Networks

…

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Workshop Actions How to search

Methods

Tools

Google meta search on safety resources

Training

Assessing quality of data and information

Communicating data quality

Making Data & Information Findable

Guide on metadata for creators

TrainingDeveloping a unified safety thesaurus/vocabulary

For search, retrieval, and website architecture

Include commonly-used terms

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Workshop Actions

Develop a guide to safety resources

NCHRP Synthesis

Should be updated periodically (every 2 years?)

Find, access, and archive GreyLit

NCHRP project

Include a survey

Enhancing access to data behind reports

Bringing together organizations and entities who have a stake in this issue

Objective: policy documenting why this is good practiceCould be an NCHRP project or funded in some other way

Continuing the conversation beyond this workshop

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Other ideas: Notes and StrategiesGeneral NotesThink about non-highway safety issues

note financial resources to support action item tasks

scope note: public domain information only focus for action items or proprietary initiative – needs to be noted because they need to be treated differently

Strategy

: How do we go out and find information that is not currently available in existing resources

NCHRP project to compile grey literature

Focus on safety – info supporting legislative testimony or court cases

Challenge might be to specify a focus for literature

SHRP-2

Knowledge Transfer activities – ensure using sustainable information practicesTRB LIST committee – explore safety data in “big data issue”

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Other ideas: Transportation TaxonomiesACTION: Transportation Research Thesaurus expansion

BUILD OUT: Integrate TRT expansion with TRB committees through the Back to Basics initiative

Spend a year to focus on safety area

Build out

DEPLOYMENT: Add direction on the Technical Documentation page to get the word out about the TRT

Reason to use the TRT (use for better search results and lists)

BUILD a new taxonomy team (building on glossaries of safety from committees and other areas)

ACTION: Need to think more broadly than transportation and intersect with enforcement and health fields

What are the non-traditional groups

How do we integrate our activities with them and continue to build bridgesPotential partner is TRB TAC

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Other ideas: Toolsdemonstrate Google is not good enoughACTION: give tools to use the Google better (training, etc)

PRODUCT: wallet card to give to students for tips

ACTION: how do you ensure what makes things findable

What elements to use

Address all different formats of materials

how to disseminate effectively through social media

Audience: researchers and creators for documents

How can we get some efficiencies with proliferation of one-stop shops

Where is there duplication?

Where is duplication appropriate and where is it not?ACTION: what is out there and how can we put into different buckets and network resourcesNCHRP Synthesis reportTopics – where is it housed, how do you sort through information (information cycle and how to use data)

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Other ideas: CommunicationsForum for the workshop participants in the future?Formalized task force or committee

Who is primary audience for home for task force?

How do we reach out into the future for action

Using COPs in practice areas to push information to practitioners

Push resources out to these channels

This addresses practitioner perspective

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Improving Research InformationWhat are out business needs?National

Within State Programs

R

esearchers

What information resources do we rely on/need?

What are our information products that we need to

deliver?