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Grade Averaging  and  Class Ranking Grade Averaging  and  Class Ranking

Grade Averaging and Class Ranking - PowerPoint Presentation

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Uploaded On 2018-11-04

Grade Averaging and Class Ranking - PPT Presentation

1 This utility calculates grade average and class rank for the current year The process also updates the student grade averaging record inserting a row on the grade averaging tab 2 TEA provides no guidelines to districts for ranking their students ID: 713492

school grade gpa high grade school high gpa averaging points ranking courses credit run districts level average point set class students middle

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Presentation Transcript

Slide1

Grade Averaging

and

Class Ranking

1Slide2

This

utility calculates grade average and class rank for the

current year. The process also updates the student grade averaging record, inserting a row on the grade averaging tab.

2Slide3

TEA provides no guidelines to districts for ranking their students.

A district’s GPA policy is determined by its local district policy

. For this reason, setting up and running Grade Averaging and Class Ranking will vary greatly between districts. The district’s GPA policy should be outlined in the Campus Student Handbook or a similar document.

3Slide4

Grade Averaging (GA) is set up in the Grade Reporting tables.

4Slide5

First, check your Campus Control Options and make sure your Ranges and Conversions are set where you want them. This is how you want the Grade Conversion Information if you want an A to be worth 4.0 grade points, a B to be worth 3.0 grade points, a C to be worth 2.0 grade points. This is how the College 4 point GPA works. It uses these ranges.

5Slide6

6Slide7

Select

Grade Point Grade Averaging

to use the

grade averaging

tables

. GPA looks like

3.94

,

2.35

OR

Select

Numeric Grade Averaging

to use the

numeric grade

averaging operator/value tables

. Numeric looks like

98.674

,

72.123

7Slide8

Let’s look at

Numeric Grade Averaging

first. Using this adds or subtracts points to or from the final grade. It can also add or subtract a percentage. Weighted grades are for ranking purposes only.

8Slide9

9Slide10

Districts differ on how they set this up. Some districts have the categories Basic, for special

ed

classes, Regular, for regular classes, Honors, for honors classes, AP for advance placement classes, PreAP, for preAP

classes, and others.

10Slide11

Examples are:

H Honors

> Adding 5 points to final gradeB Basic

>

Subtracing

5 points from final grade

AP Advanced Placement

> Adding 10 points to final Grade

R Regular

> Not doing anything, grades are as they are

11Slide12

The extra points are added to or subtracted from the final grade. This is for the purpose of Class Ranking only and are not written on the transcript or grade records.

12Slide13

Here is a good example:

You can set a range in the Low/High columns For example, if your average is between a

5

0-100

, you get

10

pts added.

This can be set up with different values for different averages.

13Slide14

Remember, this should already be spelled out in your Student Handbook.

14Slide15

Let’s look at

Grade

Point Average now.

15Slide16

16Slide17

17Slide18

Are there any questions on setting up Numeric or Grade Point Averaging in Grade Reporting Tables?

18Slide19

Setting up the courses, or making sure they are labeled correctly is extremely important. The process will not work as intended if they are not and the calculations will not be as you intended.

19Slide20

To set up or change a course’s

GA (Grade Averaging)

Weight or Table, go to Grade Reporting>Maintenance>Master Schedule>District Schedule

20Slide21

21Slide22

22Slide23

NOTE******

Grades of blank, I, or N/G, will be

adjusted to a zero for grade averaging, and the course is counted in the student’s total number of courses if the course GA Weight is not set to 0. For this reason, it is VERY IMPORTANT to print the Blank, Incomplete, Failure (SGR1000) report based on the type of grade(s) which will be used for averaging (cycle, semester, or final)

23Slide24

Courses must be marked H for high school credit at the junior high

level

if they are getting hish school credit.

Be sure to code the course consideration to J, high school level course taken at junior high. This will appear on their AAR.

24Slide25

Don’t forget to set the junior high tables!!!! They should be just like the High Schools.

25Slide26

Most districts don’t run GPA and Class Ranking for the junior high campus, other than the high school credits, because there is really no need for it.

26Slide27

When

high schools run grade averaging and class ranking,

credit level H is written to students’ current year grade average rows.If the

H.S. Credit

Lvl

Courses for Middle School

field is set to

Yes

, the Grade Averaging and Class Ranking utility includes only courses taken for high school credit at the middle school. The credit level H courses taken at middle school are the only courses included in the student’s grade average row.

27Slide28

You will want to run the following reports to verify the GA Weight and Credit Level:

SGR 0130

SRG 0100

SGR 0050

28Slide29

To run Grade Averaging and Class Ranking, go to Grade Reporting> Utilities> Grade Reporting and Class Ranking.

To run for high school only, choose No

for the HS Credit Lvl

Courses for Middle School.

To run for junior high/middle school high school credit level courses, choose Yes.

29Slide30

30Slide31

For the Process, choose the GA type you use.

If you run both, class ranking will be applied to the last one run.

There is no need to run both; some districts like to see both.

31Slide32

Next, choose the grade level(s). You can select more than one. Choose Track, and Report Sort Order.

32Slide33

Choose Print Credit if you want the credits to be printed. If you would like Course Entry Dates verified, check the box. You have the option to Exclude Students from Ranking if they are taking a course that excludes them from Honor Roll.

33Slide34

In the

Normal Max

field, type the number that is used to flag students with excessive courses. If the course factor is greater than this number, an asterisk (*) prints next to the student’s course factor. If Graduated WD students are to be included in the ranking, enter the WD code.

34Slide35

Early computation can be used if the

Grades Used for Grade Average

field is set to S (semester) in campus control options. The grade averaging and class ranking process will use the cycle grade selected in place of the last semester grade.

35Slide36

To

calculate averages before the end of the school year, you may use the Early Computation feature. Some districts rank their students after the 1

st or 2nd 6 weeks of the 2

nd

semester. To do this for the 2

nd

semester 1

st

6 weeks, check the first box. Choose the 2

nd

box if you want to compute at the end of the 2

nd

semester 2

nd

cycle. Click Execute to calculate.

36Slide37

College 4 point

The calculation of the College 4

pt GPA is consistent among districts all over. It is calculated differently than district GPAs. Colleges mostly look at this

GPA instead of the district GPA because each district has their own way of determining their GPA. Set the number of decimal places in Grade Reporting.

37Slide38

The College 4 point average

is calculated based on the

College 4pt Scale field on the Maintenance > Tables > Campus Control Options page. The four-point average is calculated without weighting. Points are assigned according to the values for the Grade Conversion Information A, B

,

C

,

D

, and

F

fields on the Maintenance > Tables > Campus Control Options > Ranges & Conversions

tab.

38Slide39

A = 4 points

B = 3 points

C = 2 pointsF = 0 points

39Slide40

Algebra I 95 4 points

English I 88 3 points

History 78 2 pointsIPC 92

4 points

TOTAL POINTS 13

Total Points / # of classes, so 13/4 =

3.25

40Slide41

Your turn

Calculate the College GPA.Algebra 79

Biology 96

Geography 88

English 70

41Slide42

Algebra 79

2

ptsBiology 96 4 pts

Geo 88

3

pts

English 70

2

pts

2 + 4 + 3 + 2 =

11

11

pts divided by 4 classes =

2.75

GPA

42Slide43

Now, let’s look at a District’s GPA calculation.

Unlike College GPA, District GPA is much more specific. This shows grade points on a 4.0 scale.

100 = 4.0

90-99 =

3.0 – 3.9

(

95=3.5

,

98=3.8

,

90=3.0

,

92=3.2

)

80-89 =

2.0 – 2.9

70-79 =

1.0-1.9

60-69 = 0

<60 = 0

43Slide44

2012-13 English I

78 87 |

1.8 2.72013-14 English II 76 78 | 1.6 1.82012-13 Algebra 1 95 92

|

3.5 3.2

2013-14 Geometry

83 88

|

2.3 2.8

1.8+1.6+3.5+2.3 = 9.2

TOTAL 9.2 10.5

2.7+1.8+3.2+2.8 = 10.5

___________________________________________________

9.2

+ 10.5

19.7 grade

pts

44Slide45

GPA=Grade

Points divided by # of grades, so,

19.7 / 8 = 2.462545Slide46

Some districts calculate GPAs based on a 5.0 or 6.0 scale, as opposed to a 4.0 scale, for their weighted courses.

46Slide47

You try…………

Find the GPA for these 2 classes, based on a 4.0 scale…..

Not the College 4 point GPA.

47Slide48

2012-13

English I

78 87 2013-14 English II

76

78

48Slide49

78 87 1.8 2.7

76 78 1.6 1.8

1.8+2.7+1.6+1.8 = 7.9

7.9 / 4 = 1.975

49Slide50

Cumulative Grade Average and

Class Ranking

The Cumulative Grade Averaging and Class Ranking includes all high school courses that the district designates to include. To access it, select Grade Reporting>Utilities> Cumulative Grade Averaging and Class Ranking. The following screen is displayed.

50Slide51

The number of decimal places is pre-set. Many districts set it to 5 places to differentiate averages as much as possible.

Most districts do not include withdrawn students in the Average or the Rank.

51Slide52

If you are running it for High School Credit, choose H (High) under credit level.

52Slide53

If you are running it for the

middle/junior high school,

then click on M (Middle).Most districts do not run

it for junior high.

Choose which process

you want to run, Grade

Point Average or Numeric.

Remember, your district

ranks students and averages

grades using

only one

of these.

53Slide54

Select the grade level(s) you wish to run. Then, choose how you want the reports sorted. Check the boxes if you want the credits printed and the details printed for each year selected.

If graduated withdrawn students are to be included, enter the WD code. Most districts do not include WD graduates. Click execute.

54Slide55

The Grade Points, Average, and Ranking will appear in the student’s record in Grade Reporting>Maintenance>Student>Individual

Maint

., Grade Average tab.

55Slide56

This student’s GPA was run for his middle school classes in 2010 and 11. Again, Most districts do not do that. Notice The M in the first column, meaning Middle School. The system averaged all the courses with credit level M.

TACY,CHRISTINA

MARI

56Slide57

These highlighted rows are high school level courses. Those courses were coded with the credit level H. The G in the last column shows which process was run last,

N

umeric or Grade Point.

57Slide58

There was a row created for each of the school years from 7

th

– 11th grade.Notice the year 2011 has 2 rows. You can deduce that the student was in 8

th

grade in 2011. He had both Middle School and High School credit level course that year. The courses that were coded High School credit for the 8

th

grader could have been Algebra 1, Spanish 1, etc.

58Slide59

Notice that the Numeric Averages column all have 0s in them. Numeric Averaging was not run in this district. They ran Grade Point Averaging. Also notice the 4 Point column. This is the College 4 Point scale we discussed earlier.

59Slide60

The next to the last column shows the number of credits per year and the ranking

for that school year only.

The last column shows the number of students in that grade level and the rank the student was

that year.

60Slide61

You can see on the bottom of the screen, this student’s cumulative GPA, including his 8

th

grade high school credit level course, is a 3.46828, his cumulative rank is 7

th

, the number of students ranked is 27, the date of ranking was 6/2/14, and this student is in the 2

nd

quartile.

61Slide62

Any questions on Cumulative GPA?

62Slide63

Remember, to run GPA correctly, you need to see what the district’s handbook says and have all courses coded that way. They may be Regular, Honors, Basic, AP, or other kinds of courses. Most districts weight the GA weight as 1, meaning the course grade counts only 1 time.

63Slide64

The tables in Grade Reporting must be set up correctly. I suggest you start from 100 (unless your highest grade allowed is something different, like 105 or 110) and number all the way down to 0 so there is no doubt what each grade is worth. If a grade is not listed, it gets 0 grade points for Grade Point Average.

It is a good idea to hand calculate the top two student’s GPA to make sure everything has been setup correctly in the system.

64Slide65

If you do not use

TxEIS

to calculate your GPA but want to start, you would start with this year, 15-16 using TxEIS, but manually get grade points for the previous years. You can enter values into a spreadsheet and have it calculate for you, then manually enter them into each row.

65Slide66

Thank you for attending this workshop!!

Are there any questions?

66