Hrly Reps Using webBASIS Time Clock for Hourly Time Reporting and Acceptance Administrator Responsibilities Ensure that wage rate is setup to allow for web time entry Ensure that the employee and the supervisor understand the use of the web time entry process ID: 724195
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Slide1
Tutorial for Administrators (Hrly-Reps)
Using webBASIS Time Clock for Hourly Time Reporting and AcceptanceSlide2
Administrator ResponsibilitiesEnsure that wage rate is setup to allow for web time entry
Ensure that the employee and the supervisor understand the use of the web time entry processEnsure that the time punches are accepted prior to the pay date of hourly timeMonitor and ONLY with approval and documentation from supervisor, accept time punches on their behalfSlide3
When employees and their supervisors have both agreed to
“EXCLUSIVELY”
use this facility to record and report time worked; along with
accepting the time for payment.
You will no longer enter the time worked but will monitor it to ensure that everything is accepted so that employee will be paid appropriately.Slide4
No longer a need for a paper time sheet
No opportunity for key entry errors
Processing is more efficient and timely
Complete Audit TrailSlide5
The Wage RateSlide6
Menu StructureSlide7
LEBP-List Employees for a BU with Punch infoSlide8
Drill down of PunchesSlide9
ETP – Employee Time PunchesSlide10
Audit InformationSlide11
When you as Administrator have to accept an employee’s punch for which you are not the supervisor
Remember: You should only accept an employee’s punches on behalf of the supervisor when you have sufficient documentation supporting that the time worked is accurate. If you have any doubts regarding the acceptance, DO NOT accept the punches. Once punches are accepted you cannot modify them.
In order to accept these punches, you
MUST
process the acceptance via
webBASIS
. The system will document your ID as having accepted the punches.Slide12
From the Administrator MenuSlide13
Options Under the Hourly Time MenuSlide14
Search OptionsSlide15
Options to PerformSlide16Slide17
IMPORTANTSlide18
Tips A maximum of 20 pending punches will be available for acceptance at one time. If you have more than 20 pending punches, you will have to approve the first 20 then go back and continue accepting additional punches.
Punches are not available for acceptance on the current date time of entered. In other words, if it is 10/10/11 and you are approving pending punches, you won’t see any time for 10/10/11 until 10/11/11