Administrative Hiring Practices Presented by Shenita Brokenburr PhD UW System Human Resources August 30 2017 Overview Administrative Hiring Practices Background Regent Policy Documents ID: 716786
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UW SYSTEM AND INSTITUTION LEADERSHIP
Administrative Hiring Practices
Presented by Shenita
Brokenburr, Ph.D.
UW System Human Resources
August 30, 2017Slide2
Overview
Administrative Hiring Practices
Background: Regent Policy Documents
UW Senior Leadership Search Protocols
Chancellor Applicant Pool Analysis (2007-2014)
Opportunities for Process Enhancements
DiscussionSlide3
Policy Background
Regent Policy Document 6-4: Board of Regents
System President
Chancellors
UW System Senior Leadership
Senior Vice Presidents
Vice Presidents
General Counsel
Chief Audit Executive
Interim appointees
Regent Resolution 9950: Authority Delegated to Chancellors
Provosts
Vice ChancellorsSlide4
Policy Statement
Regent Policy Document 6-4:
The University of Wisconsin System Board of Regents considers the selection of the System President and UW institutional Chancellors to be among its most important duties and maintains a strong commitment to the principles of inclusivity and consultation with institutional and community representatives
. Slide5
UW System Senior Leadership
Search Protocol
All UW System Senior Leadership searches typically have these in common*
Committee Structure**
Search Phases
Phase I: Pre-Search/Initiation
Phase II: Search
Phase III: Screen Phase IV: Selection
*For System President, search process is not prescribed
**Committees not required for Interim AppointmentsSlide6
UW System President
Search Protocol
Regent President/Vice President Consult on process
Search Protocol used for current UW System President:
Two Committee Structure
UW System President Regent Selection Committee (six Regents)
UW System President Search and Screen Committee (17 members, Chaired by Regent)
UW System President Search and Screen Committee
Video listening sessions
Position description and recruitment strategies
Candidate pool analysis, select semi-finalists, conduct interviews
Recommend potential finalists to Regent Selection Committee
Executive Search Firm
Active engagement and collaboration Slide7
UW System President
Search Protocol – (cont’d)
UW System President Regent Selection Committee
Debriefs with UW System President Search and Screen Committee
Receives a list of unranked candidates
Selects, announces and interviews finalists
Recommends candidate to the Board of Regents
Board of Regents approves appointment including salary
President Designate announcedSlide8
UW System Senior Leadership
Search Protocol
Search and Screen Process
UW System President appoints Search and Screen Committee
Develops brief job description
Search and Screen Committee Role
Review and analysis of candidate credentials
Semi-finalist interviews & recommends finalist to UW System President
UW System President interviews and appoints successful candidateNote: May identify up to two additional names from Search and
Screen list to be considered as finalist
Advises Board standing committee of person selectedSlide9
Chancellor Selection ProtocolSlide10
Chancellor Selection Protocol
Two Committee Structure
Special Regent Committee
Institution Search and Screen Committee
Chancellor Search Phases
Phase I: Pre-Search/Initiation
Phase II: Search
Phase III: Screen
Phase IV: Selection Slide11
1
II
III
IV
Pre-Search/ Initiation
High Level Timeline:
Chancellor Selection Process
Duration: ~20 Weeks
Phase 1: Search Initiation Activities
Committee Appointments
Framework for Search
Initial Review of Position Description
Phase II: Search Activities
Charge Search & Screen Committees
Strategic sourcing
Applicant pool analysis
Screen
Phase IV: Selection Activities
Committee debrief
Institution visits
Finalists named
Phase III: Screen Activities
Candidate Assessment
Airport Interviews
Semi-finalist selection
Background checks
Notice of Vacancy
Search
Selection
~4 weeks
~7 weeks
~4 weeks
~5 weeks
Full Board approves selection, sets salary & announces appointmentSlide12
Phase I: Pre-Search/Initiation
Special Regent Committee
Three to Five Regents; one is named Chair
One is Institution Search and Screen Committee Chair -
NEW
One is “Observer” for semifinalist interviews -
NEW
Establish Framework for Search
Executive Search Firm – Internal/External ResourcesInstitution Search – Campus-based/Internal Resources
Hybrid – Placement Recruiter
UW System HR:
Coordinate, support, liaise
Chancellor Search ProtocolSlide13
Phase I: Pre-Search/Initiation
(con't)
Initial Position Description Review and Update
Establish Search Timeline
Typical search is ~20 weeks
Institution Search and Screen Committee
Solicit nominations from institution and community
Broad representation from stakeholder groups
Select Vice Chair (Faculty)– NEW
Chancellor Search ProtocolSlide14
Phase II: Search
Special Regent Committee and UW System President
Charge Institution Search and Screen Committee
Institution Search and Screen Committee
Serve as ambassador/host institution listening sessions
Provide additional input to position description
Review applications and nominations
Provide input on recruitment strategies
Executive Search Firm (If applicable)Collaborates on developing candidate profile, sourcing strategies & actively guiding all other aspects of the search
Chancellor Search ProtocolSlide15
Phase III: Screen
Institution Search and Screen Committee
Develops assessment strategy
Analyzes candidate credentials & selects semi-finalist
Conducts semi-finalists “airport” interviews
Special Regent Committee member as Observer –
NEW
Recommends finalists to UW System President and Special Regent Committee
(unranked candidates)
Chancellor Search ProtocolSlide16
Phase III: Screen
Executive Search Firm
(If applicable)
Collaborates on candidate assessment
Performs comprehensive background checks on all semi-finalists
Manages logistics and scheduling for semi-finalist interviews
Communicates with search and screen on tactics, sourcing, challenges and overall quality of candidate pool
Chancellor Search ProtocolSlide17
Phase IV: Selection
Special Regent Committee and UW System President
Debriefs with Institution Search and Screen Committee
Receives list of unranked recommended candidates
Special Regent Committee
Determines who will continue in selection process
Announces Chancellor Finalists
Two potential scenarios for candidate announcement
Chancellor Search ProtocolSlide18
Phase IV: Selection
Scenario A (current process)
Special Regent Committee announces finalists
Finalists visit institution
Special Regent Committee and UW System President interview finalists and identify candidate to recommend to the Board of Regents
Board of Regents approves appointment including salary
Chancellor Designate announced
Chancellor Search ProtocolSlide19
Phase IV: Selection
Scenario B
(discussed with Regent Millner – June 2016)
Additional Interview Step
- Limits the number of finalists
UW System President and Special Regent Committee interview recommended finalist candidates – confidential –
NEW
UW System President and Special Regent Committee select two candidates as finalists – NEW
Two finalists announced –
NEW
Rest of process remains the same (i.e. institution visits, etc.)
Chancellor Search ProtocolSlide20
Chancellor Search
Analysis of Applicant Pools by Sector2007-2014
UW System Chancellor Searches
2007 – La Crosse
2009 - Parkside
2009 - River Falls
*
2010 - Platteville
2010 - Stevens Point
2011 - Superior
2013 - Eau Claire
2013
– Madison
2014 – Colleges & Extension
2014 - Milwaukee
2014 - Green Bay
2014 - Oshkosh
2014
– Stout
2014 - Whitewater
*Candidate affiliation unavailable.Slide21
Opportunities for Process Enhancements
Public announcement - name two finalist vs. all semi-finalists
Seek ways to streamline process, consolidate steps/shorten timeline – if possible
Expand sourcing options to focus on target markets (business, non-profit sectors)
Revisit salary range – Wisconsin higher education salaries are generally not competitive
For new leaders from private institutions or non-academic backgrounds (
termed
“Outsiders”), be purposeful about higher education acculturation & develop a blueprint for success Continue to pursue diverse perspectives for a more inclusive search processSlide22
References
University of Wisconsin System, Regent Policy Document 6-4
University of Wisconsin System, Regent Resolution 9950
Executive Recruitment Pros & Cons, Transition Management Consulting
Finding the Best to Lead Higher Education, TIAA Institute (2008)
American College President
Study, TIAA Institute & ACE (2017
)
University of Wisconsin System HR, Executive Search Files (2007-2014)Slide23
Discussion