Academic amp Career Advisement Center Jim Gadzinski Director Academic amp Career Advisement Center ACAC Two Locations Academic Advising Services Undeclared FP CTP GENU students Career Exploration ID: 790803
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Slide1
New Adviser Training
2014 Fall Semester
Academic & Career Advisement Center
Jim Gadzinski, Director
Slide2Academic & Career Advisement Center (ACAC) – Two Locations
Academic Advising Services
Undeclared, FP, CTP, GENU students
Career Exploration
and
Placement Services (Career Services)
Academic Skill Development
Academic Proficiency System
FP and CTP
All-Campus Tutoring
Informal Degree Audits
Declaring/Changing Majors
New Student Orientation
Walk-in/Drop-in/On-line Services
Slide3Anatomy of an Academic Program
Slide4A Note about Liberal Studies
“Liberal Studies” will be retired and replaced with “General Education” for the 2015 or 2016 fall semester
Most students, however, only recognize “Liberal Studies” as the “General Education” component of their degree
Slide5Academic Programs at NMU
Liberal Studies 30-40 Credits
Health Promotion 2 Credits
Major 32-87 Credits
Other Required Courses 0-48 Credits
Minor 20-30 Credits
General Electives 0-30 Credits
Baccalaureate Degree 124-152 Credits
Associate Degree 62-95 Credits
Let’s look at each individually…
Slide6The Liberal Studies Program
Foundations of (except Division 5)…
Div 1–Communication 6-8 Credits
Div 2–Humanities 6-8 Credits
Div 3–Natural Sciences/Mathematics 6-8 Credits
Div 4–Social Sciences 6-8 Credits
Div 5–Formal Communication Studies 3-4 Credits
Div 6–Visual & Performing Arts 3-4 Credits
Total Liberal Studies Program 30-40 Credits
NOTE: Associate Degrees require varying credits of Liberal Studies.
– No limit on credits from any one department –
– Students may “double count” LS courses in the major or minor –
Slide7Liberal Studies and Graduation Requirements
Div 1–Communication:
Students must complete EN111 and EN211 with a
grade of “C
” or better
Div
3–Natural Sciences/Math:
Math is only necessary if required in the major or minor or as a prerequisite for a class (NMU
does not
have a math requirement)
Students must select and complete a scientific lab course from this division
Slide8Liberal Studies and Graduation Requirements
Upper-Division Requirement:
Students must complete a 300- or 400-level course of at least 3 credits (Div. 2, 4, 6)
Pre-requisites for upper-division LS courses include completion of Division 1 and sophomore standing
World Cultures Requirement:
Students must complete a course designated as World Cultures of at least 3 credits (Div. 2, 4, 6)
Defined as non-Western, non-Anglo Saxon
May be met in the major/minor; most students complete by taking LS courses designated as WC (*)
Slide9Health Promotion
Students must complete HP200 (Physical Well Being):
One credit hour course
Required for all students (B, AS, C)
Students must complete a 200-level HP activity course:
One credit hour course
May count up to 6 credits of HP for a bachelor’s degree (including HP200) – two programs in HPER allow 10 credits
HP courses no longer count as repeats
Appeals to waive requirement –
see H&HP Department
Slide10The Major
Individual program requirements differ according to academic department
GPA requirements/”C” or “C-” or better rules
Upper-division requirements
Retake policies (e.g., Math/CS, Education)
Departmental approval may be granted for waivers (rare) or substitutions (almost too often) – see your Department Head first
Students with a double-major are not required to complete a minor (unless the minor is necessary for licensure or certification, e.g., Social Work/Human Behavior cluster minor)
Slide11“Other Required” Courses
Most frequently used in lieu of a minor
Some programs do not list “other required,” but, in actuality…
Some have “alternate requirements” (e.g., PR majors take EN211E, if not, must take SP200)
Some have “hidden” pre-requisites (e.g., requiring DD102, but not listing DD100)
Watch out for LS courses listed as “other required” (Business – 16 credits of LS work)
Slide12The Minor
A “normal” minor usually is 20-22 credits
Minors of 24 or higher credits are usually “teachable” minors (secondary
ed
majors)
Minors may not be required in all majors
Some minors are required with certain majors (e.g., SW and HB cluster minor)
Again, students with a double-major are not required to complete a minor
Slide13General Electives
Not included in Bulletin – must do the math!
Any course, 100-level or higher, counts for general elective credit, except:
Only six credits of COS for BA/BS degree
Only three credits of COS for AS degree
Less-than 100-level courses (vocational) do not count for BA/BS, but may count for associate, certificate or diploma
Combine these with “double-counted” courses and complete second major or second or third minor (more marketable, knowledgeable, etc.)
Slide14Recap…
Liberal Studies 30-40 Credits
Health Promotion 2 Credits
Major 32-87 Credits
Other Required Courses 0-48 Credits
Minor 20-30 Credits
General Electives 0-30 Credits
Baccalaureate Degree 124-150 Credits
Associate Degree 62-95 Credits
“How many should I take?”
Slide15SUN
MON
TUES
WEDS
THURS
FRI
SAT
Midnight to Morning
SLEEP
(8 hours per night =
56 hours per week)
8:00 a.m.
BREAKFAST
(1 hour per day = 7 hours per week)
9:00 a.m.
EN
111
EN 111
EN
111
EN 111
10:00 a.m.
MA 111
MA
111
MA 111
MA 111
11:00 a.m.12:00 noonLUNCH (1 hour per day = 7 hours per week)1:00 p.m.MU 125MU 125MU 125MU 1252:00 p.m.SO 101SO 101SO 101SO 1013:00 p.m.4:00 p.m.5:00 p.m.DINNER (1 hour per day = 7 hours per week)6:00 p.m.STUDY TIME(2 hours per credit hour = 32 hours per week)7:00 p.m.8:00 p.m.9:00 p.m.10:00 p.m.
“Useable” Time
= 43 Hours!
Slide16Here’s What
W
e
T
ell ‘
em
To increase your chances of success:
l
earn how to manage time,
p
repare for class lectures (like you would prepare for an exam)
e
ngage your instructors, and
g
o to class every day.
Slide17Academic Proficiency
Slide18Definitions
Academic Good Standing
Overall NMU GPA of 2.00 or higher
Academic Probation (AP)
Overall NMU GPA less than 2.00 (or if admitted on AP as a transfer student)
Must sign an AP Agreement
Must meet specific GPA requirements to remain
Immediate Academic Suspension*
New students in 1
st
semester at NMU – FR and TR
Eight or more credits, earning less than 1.00 GPA in first semester
Slide19Definitions (Continued)
Academic Suspension*
Students on AP that do not meet specific GPA
Suspended for one calendar year, unless an appeal is granted to return earlier
Academic Dismissal*
Students that return after a suspension and again do not meet required GPA
Must wait one calendar year to appeal
Appeal must be granted to return
Freshman Probation
Students admitted below admission standards
GPA and other requirements differ from AP
*All 15 state universities honor each other’s suspensions and dismissals
Slide20Academic Probation GPA Standards
Overall GPA Credit Hours
(at the end of the semester)
Semester GPA Required
to Remain at
NMU
Less than 28 Credit Hours
(Freshmen)
1.70
Semester GPA
28 to 56 Credit Hours
(Sophomores)
1.80
Semester
GPA
More than 56 Credit Hours
(Juniors
and Seniors)
2.00
Semester GPA
Slide21Myths
Students on AP…
are assigned specific probation advisers outside of their academic department (FALSE).
cannot register for, or drop/add, courses until they sign their AP Agreement (TRUE).
are limited to 12 credits per semester (FALSE).
only take courses approved by their adviser or the ACAC (FALSE).
are prohibited from taking upper-division courses (FALSE).
Slide22FP or CTP Students
Complete placement testing at Orientation – COMPASS
eWrite
and Reading
Assigned a block in 1
st
semester based on placement results (required)
Block may have 090 courses
Freshman Seminar (UN100C or B) instructor (usually ACAC staff) also serves as the academic adviser
GPA Standards
2.00 or higher in 12 credits (100-level or higher) for Good Standing
Less than 1.70 in 1
st
semester (or less than 1.70 overall NMU GPA thereafter) for Academic Suspension
Students must sign an FP Agreement
Slide23Advising
Nuts ‘n Bolts
Slide24Academic Adviser Priorities
Forge a relationship with advisees (get them “connected”) and provide someone they may go to for help
Help students obtain resources and assistance
Help students set academic goals
Help students identify possible majors and minors
Help students select appropriate courses
Slide25Advising the New Freshman
Course schedule should focus on LS requirements, even if they have a declared major
If they are uncertain about their major, reassure them that it is normal
Use LS courses to “explore” other majors or minors
Refer them to the ACAC for career exploration activities and/or to finalize their major
Slide26Advising Transfer Studen
ts
A total of 64 credits (plus 4 more PE credits) may be transferred from CC
No limit on credits transferred from 4-year colleges and universities
Credit is only granted for courses with a “C-” grade or higher
Transfer grades are not computed in the GPA, used for honors, proficiency, etc. (but some departments may use for admission to programs, financial aid, etc.)
Departmental advanced placement may be an option for students, especially those from non-accredited schools
Slide27Registration Holds
Orientation
Financial (owe money, etc.)
Registrar (transcripts, etc.)
AP and FP
Disciplinary
Adviser Hold – the only one that you should be able to lift
Slide28ADVISER TAB AdviseeList, ESP and Degree Evaluations
(sorry, we must leave the presentation for a few moments and go to MyNMU)
Slide29Selected Policies and Programs
Slide30Drop and Add Process
Unless a hold prohibits doing so…
Students may drop or add freely up to midnight on the first Thursday of the fall and winter semesters (summer is different)
Starting the next morning (Friday, 12:01 a.m.), students must secure a signed add card to add a course,
even if it is open
After Tuesday of the 2
nd
week, and up to Friday of the 10
th
week, any course dropped will receive a “W” grade
Slide31Placement Activities
Math Placement
Students take 53-question “quiz” on-line
Results are combined with HS grades and ACT scores
Students may not enroll in any math course in which they haven’t been placed
English Composition Placement
For regularly-admitted students,
placement is based
solely on HSGPA – if less than 2.00, must take EN090 before EN111 (may appeal)
Foreign Language Placement
Students should take on-line before they attempt registration in a language course
Slide32Semester Deletion Policy
Designed for students who had a poor first academic performance at NMU, may “delete” one semester of grades (“W” grades substituted)
Must fulfill the following:
Cannot have been in ANY school for at least three years before returning to NMU
Must complete at least 12 credits (100-level or higher) and earn 2.50 GPA after returning
Must be currently enrolled
May select one semester of grades
May only use the policy once
Slide33Incomplete Grade Policy
To receive an “I” grade, a student must:
Wait until the “W” deadline has passed
Be passing the course (cannot award an “I” for poor or failing performance)
Have a legitimate extenuating circumstance (e.g., illness)
Not be required to “re-take” the course as a condition of the incomplete
The instructor must complete an Incomplete Grade Form before when issuing an “I” grade
Instructors must designate a deadline to complete the work, not to exceed one year
Slide34First Year Programs
Three programs – FYE, FP and CTP – under the “First Year Programs” umbrella
All utilize the “block” concept and include a freshman seminar course
FYE is for regularly-admitted students
FP and CTP for students admitted on probation
Slide35Frequently-Asked
Questions
(if time permits)
Slide36Q. How many times may a student repeat a course?
A. Unless a student fails (“F” grade) a course twice in a row, they may repeat a course at any time. Some departments have their own policies (e.g., Math/CS) that differ from NMU’s policy.
Q. How are repeated grades counted?
A. The grade earned the second (or last) time is recorded – with the exception of “W,” “MG” and “I” – even if the subsequent grade is lower (an “F” can replace a “C-”).
Q. What does “double-counting” mean?
A. The term is a bit of a misnomer – students may use a course to meet two different requirements, but the course doesn’t count twice in terms of credit hours.
Slide37Q. Can students “double-count” a course in their major and minor?
A. No – students may only double-count courses in the LS and their major or LS and their minor (but not both).
Q. When and how do faculty submit grades?
A. Grades are submitted by noon on Tuesday following finals week. Grades are entered on-line. “MG” (missing grade) will be posted if the deadline is missed.
Q. How do students receive their grades?
A. Students go on-line through MyNMU to see their grades (NMU doesn’t mail any grades). Typically, grades are posted by evening on Thursday after Finals Week.
Slide38Q. How are students notified when they are placed on Academic Probation?
A. Firstly, they should be aware that less than 2.00 means AP. The student grade report notes their academic status and the ACAC sends e-mails (and, after a few tries, a hard copy letter).
Q. How may students on AP sign their agreement form?
A. Either in person at the ACAC or on-line at www.nmu.edu/acac.
Q. Is there a quick, easy way to calculate or re-calculate GPA?
A. Go to www.nmu.edu/acac and click on the GPA calculator.
Slide39Q. Who else can lift adviser holds for my advisees?
A. Typically, only the assigned adviser should lift the adviser hold. If a student has a secondary adviser, however, they may also lift the hold. Department secretaries, the Registrar’s Office, and the ACAC staff have the ability to lift holds, but do not do so unless there exists special circumstances.
Q. May a student “audit” a course?
A. Yes, a student may enroll in, and pay for, a course to earn a “AU” grade (doesn’t affect GPA or counts as completed coursework).
Slide40Q. What are the negative effects of dropping a course to take a “W” grade?
A. The “W” grade doesn’t impact GPA, but an adviser may want to discuss the following with advisees thinking about taking a “W”:
* “W” grades may be viewed negatively by a prospective employer
* The student loses time and money (books, etc.)
* Financial aid might be affected. Students must complete 67% of the courses they attempt. At the end of each semester, the FAO checks completion rates and may place the student on “warning,” and, if they continue to lag behind 67%, they will lose their aid.
Q. When do students receive “official” degree audits?
A. Bachelors – 87 credit hours; associates – 32 credit hours; certificates – 16 credit hours
Slide41Q. How may a student register for an 080 or 090 course?
A. Courses that are less than 100-level do not count for graduation for baccalaureate degrees and most associate degrees. If a student needs or wants to take one, they cannot register for it on MyNMU as is normal procedure. They must go in person to the Student Services Center, the Registrar’s Office, or to one of the ACAC offices.
Q. Where is the ACAC located?
A. The ACAC has two offices – one on the top floor of Hedgcock (3302) and one in the Jacobetti Center (103).
Slide42Questions?
Slide43Copyright© 2014Jim Gadzinski, Director
Academic & Career Advisement Center
Northern Michigan University
Marquette, MI 49855