George a Smathers libraries JUly 2016 Agenda Information Flow Building Emergency Coordinators and Area Supervisors Evacuation and Rally Points Hurricane Preparedness Agenda Other Emergencies ID: 630398
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Slide1
Emergency preparedness training
George a. Smathers librariesJUly 2016Slide2
Agenda
Information Flow
Building Emergency Coordinators and Area Supervisors
Evacuation and Rally PointsHurricane Preparedness Slide3
Agenda
Other Emergencies
AED Demo
Training OpportunitiesLinks
QuestionsSlide4
Take away
What to do in the event of an emergency
Your role in the event of an emergencyWho your Building Emergency Coordinator isWho your Area Supervisor isSlide5
Information Flow
University of Florida
UF Smathers Libraries Facilities: Peter Miller
Building Emergency Coordinators (BEC)
Area SupervisorsSlide6
Smathers Libraries
Building Emergency Coordinators
and Area SupervisorsSlide7
Building Emergency Coordinator (BEC)
A BEC is a pre-identified point of contact designated by a department / college for an assigned space within a building. BECs provide pertinent building or departmental information relating to their area to public safety officials in emergency situations. BECs also relay information from public safety officials back to their areas through the receipt of email communications and / or course instruction.Slide8
What are BEC’s Roles & Responsibilities
?
Proponent of preparedness in your area
Point of contact for safety & emergency preparedness Liaison with emergency services in the event of an incident at your building
Knowledgeable about your building
and people
Maintains
Emergency Supply Closet/CabinetSlide9
Area Supervisors
Area supervisors are responsible for coordinating response and recovery for the people, computers, collections and facilities under their supervision in the event of an emergency. Slide10
What
are
Area Supervisors Roles & Responsibilities?
Proponent of preparedness in your area Liaison with your BECs and emergency services in the event of an incident in your area
Be
knowledgeable of
your area and employeesSlide11
Who is your BEC
?Slide12
Smathers Libraries BECs
Smathers Library
PrimaryHaven Hawley
AlternateMichele Wilbanks
Library West
Primary
Peter Miller
Alternate
Leonardo “Jun” TolentinoSlide13
Smathers Libraries BECs
Architecture and Fine Arts
Library
Marston Science Library (MSL)
Primary
Marijka
Willis
Alternate
Tiffany
Esteban & Amanda Kane
Primary
Ann
Lindell
Alternate
Dan SalvanoSlide14
Smathers Libraries BECs
Education Library (Norman Hall)
PrimaryRachael Elrod
AlternateVacant
HSC Library (Communicore)
Primary
Verne Burch
Alternate
Cliff
RichmondSlide15
Smathers Libraries BECs
Auxiliary Library Facility (ALF) and Library Storage
Primary
Hang SoohooAlternateClinton Dailey
Interim Library Facility (ILF)
Primary
Ben Walker
Alternate
Tabatha
PursleySlide16
Who is your Area Supervisor
?Slide17
Department/Unit
Area Supervisor
Library Admin
Library West
HR/Budget
Misty Swain
Jana Ronan
Bonnie Smith
Special
Collections
Latin
American &
Caribbean Collection
Cataloging
& Metadata
Acquisitions & Licensing
John
Nemmers
Paul
Losch
David
Van
Kleeck
Trey Shelton
MSL All
Val Minson
AFA All
Ann LindellSlide18
Departments/Units
Area Supervisor
Education
Rachel Elrod
Health
Science Center (HSC) Library
Verne Burch
Library IT
Todd Digby
Digital Services
Conservation
Shared
Collections
Chelsea Dinsmore
Fletcher
Durant
Tabatha
Pursley
Storage
Shared Collections Cataloging
Clinton Dailey
Jody HewittSlide19
Supply
Closet/Cabinet
Every library building has supplies on hand, such as visqueen, flashlights, tape, gloves, etc., to use in case of an emergencyDesignated closet, cabinet, or bin, used before and after a disasterBEC responsible for maintaining this supply. Slide20
Evacuation and Rally PointsSlide21
Evacuation and Rally Points
A Rally Point is
a pre-designated unit gathering point that is located at a point that is convenient to the building, but does not interfere with emergency response staging.
Know where your Rally Point is!!!Slide22
Evacuation and Rally Points
Know entrances
and exits of your building and of buildings you routinely useExit route maps are located throughout the librariesTwo exit locations
Know where your Rally Point is!!!Slide23
Evacuation and Rally Points
Remain at the rally point
Area Supervisor verifies employees Area Supervisor alerts emergency response personnel of any missing employeesONLY re-enter a building when informed it is safe to do so by emergency personnelSlide24
Emergency evacuation for people with disabilities
What to do before
an emergencyContact Peter Miller in Library Facilities to request an emergency assistance cardInform your Area Supervisor that you have an emergency assistance card
What
to do
in an
emergency
Alert Area Supervisor
Give Area Supervisor your
emergency assistance
card
Wait for assistanceSlide25
Hurricane Preparedness
A hurricane warning is declared when hurricane conditions are expected within 24 hours.
When this condition is declared for the Gainesville area, the UF president or his designee may declare the university closed. Slide26
Hurricane Preparedness
UF Smathers Library Hurricane and Tropical Storm Preparedness Plan Checklists
http://cms.uflib.ufl.edu/disaster/hurricane.aspxChecklists for before and after a disasterDisaster and Emergency Plan
Committee checklist BECs checklistArea Supervisors checklistSlide27
Other EmergenciesSlide28Slide29
Emergency & Disaster Telephone Numbers
Alachua County Sheriff: 911University Police Department
(upd): 2-1111Physical Plant Division (ppd): 2-1121Library Facilities (8am
-5pm): 273-2575Library Facilities (after hours): 281-3641Slide30
Secure
immediate area Call 911
Emergency & Disaster Procedures Slide31
If there is an immediate threat of danger:
Get to safetyCall UPD
Advise other employees of dangerEmergency &
Disaster Procedures Slide32
Received by phone:
Obtain as much information as possible about the threat
Alert co-workers to call UPDIf expected detonation is imminent:Pull fire alarmCall University Police Department
after evacuatingMeet at Rally PointIf expected detonation is not
imminent:
Call UPD immediately
Alert Library Facilities Department
Emergency &
Disaster Procedures Slide33
Fire
Pull fire alarm
Evacuate the building
Meet at Rally PointEmergency &
Disaster Procedures Slide34
Call Libraries Facilities
Emergency &
Disaster Procedures Slide35
Emergency &
Disaster Procedures
Call 911DO NOT MOVE THE VICTIM
Stop the bleeding, if necessary, with direct pressure on the wound
Serious Injuries
For serious injuries where moving the victim is inadvisable:Slide36
Emergency &
Disaster Procedures
AnimalsDO NOT ATTEMPT TO CAPTURE THE ANIMAL!!!
Call PPDCall Library
FacilitiesSlide37
Emergency &
Disaster Procedures
Elevator Problems
Call Library Facilities 8 a.m. - 5 p.m., Monday -
Friday
After hours and weekends,
call
PPD and email or leave message for Facilities
Alert Library
staff
of elevator problems and
let them know that Facilities has
been notifiedSlide38
Emergency &
Disaster Procedures
Flood or Water LeakageCall Library Facilities 8 a.m
. – 5 p.m., Monday - Friday After hours and weekends call PPD & email or leave message for Facilities
Secure
affected area to prevent
unauthorized entry
.Slide39
Emergency &
Disaster Procedures
Power FailureCall Library Facilities 8
a.m. - 5 p.m., Monday - FridayAfter hours and weekends, call PPD
If
building is dark and power is not
restored in 15
minutes, notify UPD to assist
in evacuating the
building.Slide40
AED Demo
Automatic External DefibrillatorSlide41
Training at
UF
Online CoursesTraining sessions are now available online in myUFL. BEC Active Shooter Training (presented by UFPD)Bomb Threat Guidelines (presented by UFPD)Fire Safety (presented by Environmental
Health & Safety)Local Weather Hazards (presented by the National Weather Service-Jacksonville)BEC Introduction (presented by Department of Emergency Management)Slide42
Training at
UF
For a full list of training sessions and registration information, please see the EH&S Training List: http://www.ehs.ufl.edu/training/ehs_training/Slide43
Important
Links
UF Emergency Management: http://emergency.ufl.edu/Smathers Libraries Disaster and Emergency Planning: http
://cms.uflib.ufl.edu/disasterBuilding Emergency Coordinators: https://emergency.ufl.edu/programs/building-emergency-coordinators/Slide44
Questions?