Emergency preparedness training - PowerPoint Presentation

Slide1

Emergency preparedness training

George a. Smathers librariesJUly 2018Slide2

Agenda

Information Flow

Building Emergency Coordinators and Area Supervisors

Evacuation and Rally PointsHurricane Preparedness Slide3

Agenda

Other

EmergenciesPanic buttons

AED DemoTraining

Opportunities

QuestionsSlide4

Take away

What to do in the event of an emergency

Your role in the event of an emergencyWho your Building Emergency Coordinator isWho your Area Supervisor isSlide5

Information Flow

University of Florida

UF Smathers Libraries Facilities: Peter Miller

Building Emergency Coordinators (BEC)

Area SupervisorsSlide6

Smathers Libraries

Building Emergency Coordinators

and Area SupervisorsSlide7

Building Emergency Coordinator (BEC)

A BEC is a pre-identified point of contact designated by a department / college for an assigned space within a building. BECs provide pertinent building or departmental information relating to their area to public safety officials in emergency situations. BECs also relay information from public safety officials back to their areas through the receipt of email communications and / or course instruction.Slide8

What are BEC’s Roles & Responsibilities

?

Proponent of preparedness in your area

Point of contact for safety & emergency preparedness Liaison with emergency services in the event of an incident at your building

Knowledgeable about your building

and people

Maintains

Emergency Supply Closet/CabinetSlide9

Area Supervisors

Area supervisors are responsible for coordinating response and recovery for the people, computers, collections and facilities under their supervision in the event of an emergency. Slide10

What

are

Area Supervisors Roles & Responsibilities?

Proponent of preparedness in your area Liaison with your BECs and emergency services in the event of an incident in your area

Be

knowledgeable of

your area and employeesSlide11

Who is your BEC

?Slide12

Smathers Libraries BECs

Smathers Library

Primary

Haven HawleyAlternate

Michele Wilbanks

Library West

Primary

Peter Miller

Alternate

Leonardo “Jun” TolentinoSlide13

Smathers Libraries BECs

Architecture and Fine

Arts Library

Marston Science Library (MSL)

Primary

Tiffany Esteban

Alternate

Amanda

Kane

Primary

Ann

Lindell

Alternate

Dan SalvanoSlide14

Smathers Libraries BECs

Education Library (Norman Hall)

Primary

Rachael ElrodAlternate

Brittany Kester

HSC Library (Communicore)

Primary

Greg Clayton

Alternate

Maggie AnsellSlide15

Smathers Libraries BECs

Auxiliary Library Facility (ALF) and Library Storage

Primary

Hang Soohoo

Alternate

Clinton

Dailey

Interim Library Facility (ILF)

Primary

Ben Walker

Alternate

Tabatha

PursleySlide16

Who is your Area Supervisor

?Slide17

Department/Unit

Area Supervisor

Library Admin

Library West

HR/Budget

Misty Swain

Jana Ronan

Bonnie Smith

Latin American &

Caribbean Collection

Special

Collections

Cataloging & Metadata

Acquisitions & Licensing

Paul Losch

John Nemmers

David Van

Kleeck

Trey Shelton

MSL All

Val Minson

AFA All

Ann LindellSlide18

Departments/Units

Area Supervisor

Education

Rachel Elrod

Health

Science Center (HSC) Library

Library IT

Todd Digby

Digital Services

Conservation

Shared

Collections

Chelsea Dinsmore

Fletcher

Durant

Tabatha Pursley

Storage

Shared Collections Cataloging

Clinton Dailey

Jody HewittSlide19

Supply

Closet/Cabinet

Every library building has supplies on hand, such as visqueen, flashlights, tape, gloves, etc., to use in case of an emergencyDesignated closet, cabinet, or bin, used before and after a disasterBEC responsible for maintaining this supply. Slide20

Evacuation and Rally PointsSlide21

Evacuation and Rally Points

A Rally Point is

a pre-designated unit gathering point that is located at a point that is convenient to the building, but does not interfere with emergency response staging.

Know where your Rally Point is!!!Slide22

Evacuation and Rally Points

Know entrances

and exits of your building and of buildings you routinely useExit route maps are located throughout the librariesTwo exit locations

Know where your Rally Point is!!!Slide23

Evacuation and Rally Points

Remain at the rally point

Area Supervisor verifies employees Area Supervisor alerts emergency response personnel of any missing employeesONLY re-enter a building when informed it is safe to do so by emergency personnelSlide24

Emergency evacuation for people with disabilities

What to do

before an emergencyContact Library Human Resources to request an emergency assistance cardInform your Area Supervisor that you have an emergency assistance card

What

to do

in an

emergency

Alert Area Supervisor

Give Area Supervisor your

emergency assistance

card

Wait for assistanceSlide25

Hurricane Preparedness

A hurricane warning is declared when hurricane conditions are expected within 24 hours.

When this condition is declared for the Gainesville area, the UF president or his designee may declare the university closed. Slide26

Hurricane Preparedness

UF Smathers Library Hurricane and Tropical Storm Preparedness Plan Checklists

http://cms.uflib.ufl.edu/disaster/hurricane.aspxChecklists for before and after a disaster

Disaster and Emergency Plan Committee checklist BECs checklistArea Supervisors

checklistSlide27

Other EmergenciesSlide28
Slide29

Emergency & Disaster Telephone Numbers

Alachua County Sheriff: 911

University Police Department (upd): 2-1111UF Facilities Services Division (ppd): 2-1121Library Facilities (8am-5pm): 273-2575

Library Facilities (after hours): 281-3641Slide30

Secure

immediate area Call 911

Emergency & Disaster Procedures Slide31

If there is an immediate threat of danger:

Get to safetyCall UPD

Advise other employees of dangerEmergency &

Disaster Procedures Slide32

Received by phone:

Obtain as much information as possible about the threat

Alert co-workers to call UPDIf expected detonation is imminent:Pull fire alarmCall University Police Department

after evacuatingMeet at Rally PointIf expected detonation is

not

imminent:

Call UPD immediately

Alert Library Facilities Department

Emergency &

Disaster Procedures Slide33

Fire

Pull fire alarm

Evacuate the building

Meet at Rally Point

Emergency &

Disaster Procedures Slide34

Call Libraries Facilities

Emergency &

Disaster Procedures Slide35

Emergency &

Disaster Procedures

Call 911DO

NOT MOVE THE VICTIMStop the bleeding, if necessary, with direct pressure on the wound

Serious Injuries

For serious injuries where moving the victim is inadvisable:Slide36

Emergency &

Disaster Procedures

AnimalsDO NOT ATTEMPT TO CAPTURE THE ANIMAL!!!

Call PPDCall Library

FacilitiesSlide37

Emergency &

Disaster Procedures

Elevator Problems

Call Library Facilities 8 a.m. - 5 p.m., Monday

-

Friday

After hours and weekends,

call

PPD and email or leave message for Facilities

Alert Library

staff

of elevator problems and

let them know that Facilities has

been notifiedSlide38

Emergency &

Disaster Procedures

Flood or Water LeakageCall Library Facilities 8 a.m

. – 5 p.m., Monday - Friday

After hours and weekends call PPD & email or leave message for Facilities

Secure

affected area to prevent

unauthorized entry

.Slide39

Emergency &

Disaster Procedures

Power FailureCall Library Facilities 8

a.m. - 5 p.m., Monday - FridayAfter hours and weekends, call

PPD

If

building is dark and power is not

restored in 30

minutes, notify

patrons that we will begin evacuating the building at the 45 minute mark (To be unoccupied and locked down at one hour into the power failure). Call UPD

to assist

in evacuating the

building.Slide40

Panic Button

Same as calling 911

There are two buttons on each box

Squeeze both buttons for responseUPD officers will respond immediatelySmathers Libraries incident report will automatically be generated

Please update incident reports

after the emergency is overSlide41

AED Demo

Automatic External DefibrillatorSlide42

Training at

UF

Online CoursesTraining sessions are now available online in myUFL. BEC Active Shooter Training (presented by UFPD)Bomb Threat Guidelines (presented by UFPD)Fire Safety (presented by Environmental

Health & Safety)Local Weather Hazards (presented by the National Weather Service-Jacksonville)BEC Introduction (presented by Department of Emergency Management)Slide43

Training at

UF

For a full list of training sessions and registration information, please see the EH&S Training List: http://www.ehs.ufl.edu/training/ehs_trainingSlide44

Important

Links

UF Emergency Management: http://emergency.ufl.edu/

Smathers Libraries Disaster and Emergency Planning: http://cms.uflib.ufl.edu/disasterBuilding Emergency Coordinators:

https

://emergency.ufl.edu/programs/building-emergency-coordinators

/Slide45

Questions?