Training Overview Electronic Driver Logs & DVIR - PowerPoint Presentation

Slide1

Training Overview

Electronic Driver Logs & DVIR

Slide2

EOBR Overview

Electronic Driver Logs & DVIR

Slide3

EOBR

Safety

and compliance

centric application suite

H

elps fleets comply with federal regulations

Improve fleet safety

Increase fleet and corporate productivity

Full featured applications compliant with FMCSA Regulations

Driver Logs 395.15

DVIR 396.11 and .13 regulations

Slide4

EOBR

An End-to-End Compliance Application Suite

Host Applications

Mobile

Applications

Communications Channel

Provides drivers with real time duty status

to help them stay within safety and compliance parameters. Assists with road side inspections.

Exchanges information between the mobile and web application via a wireless data network.

Provides back office personnel information for real-time paperless compliance and resource management.

Slide5

Driver Sign-in

Screen

Initial screen driver will see when device is powered

onThe icon in the top right displays the device connectivity at the given momentWhen Green : Device has connectivity with the websiteWhen Grey : Communications is turned off by the application because there is nothing to send to the websiteWhen Grey with a red X : The device is out of communications coverage

Mobile Application: Sign-in Screen

Slide6

Driver Sign-in

Screen

On-Screen Keyboard

Drivers are issued a driver ID by fleet managers

Tapping in the Driver ID text box displays the pop-up keyboard

Drivers enter their Driver ID using the pop keyboard and tap “Done” when

complete

Drivers will then tap “Sign-in” on the screen to the left to continue

Mobile Application: Sign-in Screen

123456

123456

Slide7

If

after 60 seconds the logs have not been received, the driver will have the option to “stop” the request and move on to the next screen.

The device contacts the website and checks for the latest driver logs

Mobile Application: Requesting Logs

Slide8

Mobile Application: Preview Availability

The following information is displayed on the Preview Availability Screen

Driver Name: Name of driver attempting to log inLast status: Date, time, and time zone of last status changeGain Time at: Date and time the driver will gain more driving timeDriving time left: Driving time the driver has available if they log in now

The Preview Availability Screen allows the driver to see how much driving time they currently have before signing in

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This screen lets drivers know current availability before they change their status to On Duty giving them the opportunity to cancel and wait until they have a complete reset A driver may only have to wait a small amount of time before they gain more driving time

Mobile Application: Preview Availability

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In this example “Gain time at” is shown as “N/A” as the driver has the maximum amount of their driving time available and it is not possible for them to gain more time.

Mobile Application: Preview Availability

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Mobile Application: Preview Availability

In this example the driver only has a partial days worth of driving time available to them as shown in the bar graph.

“Gain time at” shows the time of the next reset where the driver will gain additional driving time The driver can use the cancel button to return to the sign in screen and wait to sign in at the reset time If the driver would like to proceed they simply tap the “Next” button

Slide12

Mobile Application: Initial Status

The driver is now prompted

to select an initial duty status.

The driver should select the

“Driver”

button.

This

places the driver into an “On-Duty Status” until the system detects vehicle motion.

When

the system detects vehicle motion the driver will automatically be transitioned to a Driving

status

If

DVIR is installed

tapping on this button will

also kick off the DVIR pre-trip

workflow

Slide13

Mobile Application: DVIR Inspection Information

When

the operator signs in as driver, the driver will see the DVIR (Driver Vehicle Inspection Reporting) screens.The first of those is the Enter Inspection Information screen. This screen will present 3 fields to the driver for verification. This information is pre-populated for the driver.Current VehicleOdometerLocation Once the driver confirms this information they can request the previous drivers post trip inspection of the vehicle by tapping on the Request DVIR button.

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Mobile Application: DVIR Inspection Information

T

he operator will see confirmation that the latest DVIR information has been received

To review an existing DVIR the driver taps the “Next” button

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Mobile Application: DVIR Inspection Information

Drivers can use the scroll bar to move up and down on the screen as needed

The driver now has the opportunity to review this previous post trip information

Slide16

Mobile Application: DVIR Inspection Information

This screen shows the Previous Post Trip DVIR information

Vehicle:

The vehicle identification as assigned by the carrier

Odometer:

Odometer reading at the time of the DVIR

Location:

Location at the time of the DVIR

Defects:

Documented defects with the equipment from previous post trip inspection

Created by:

Who created the DVIR and when

Slide17

Mobile Application: DVIR Inspection Information

In this example a defect was documented by the previous driver

If a mechanic documented any repairs on the vehicle these will also be displayed in the downloaded DVIR.

Slide18

Mobile Application: DVIR Certification

The driver then needs to certify the vehicle safe or unsafe to operate

The driver can then enter any notes as appropriate

The driver then selects Finish to proceed to the Driver Overview Screen

Slide19

Mobile Application: Driver Overview Screen

This is the main screen from which all other features are accessed for the driverThe Driver Overview screen also summarizes current information for a single driver, including:Duty statusDriving time remaining under each operating rule.

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Mobile Application: Overview and Status

On

the top left hand side of the screen you will see the driver’s name and statusIn this case the driver is “On-Duty” and designated as the driver

The operator will be automatically placed

into “Driving

” status when the vehicle goes into

motion

Slide21

Mobile Application: Overview and Status

The

“Driving Time Left” status bar indicates the driver’s available driving time. The value displayed represents the lowest of the values of the Daily Driving, Daily Duty and Weekly Duty rules Status bar color indicates the following:Green: Greater than 3 hours of driving time remainsYellow: Between 1 and 3 hours of driving remainsRed: Less than 1 hour of driving remains, audible alarm starts

Slide22

Mobile Application: Overview and Status

The driving time details can be accessed by clicking on “Driving time left.” The bolded time listed in the driving time details is the first rule you will be subject to according to the Hours of Service Rules.

Property Carrying CMV Drivers

Passenger Carrying CMV Drivers

Driving

11-Hour Driving

Limit

10-Hour Driving

Limit

Rest Break

8-Hour

Driving Limit (before 30 min Rest Break)

N/A

Daily Duty

14-Hour

Limit

15-Hour On-Duty

Limit

Weekly Duty

60/70-Hour On-Duty

Limit

60/70-Hour On-Duty

Limit

Gain Time In:

Gain time

in is calculated if a driver has less than a full days driving time available and if the driver is currently in a Sleeper Berth. Gain time cannot be calculated if the driver is in an “On Duty” or “Driving” Status. If the drivers are “On Duty” or “Driving” the Gain time in will show N/A

Slide23

Mobile Application: Overview and Status

The icons

in the upper right corner:The is present when a shipment has not been added using the add shipment functionality under the Resources buttonThe icon is present when a trailer has not been added using the add trailer functionality under the Resources button

Slide24

The buttons on the right hand side allow drivers to access additional functions

:

Mobile Application: Overview and Status

Slide25

Mobile Application: Overview and Status

View Logs

: Used to view 7 days of log history

Slide26

Mobile Application: View Logs

Displays driver logs in familiar format with information being captured

automatically

Total time in each duty status shown along the right Name of the driver and driver log date

24 hour graph of all duty statuses since midnight

Name of the driver and driver log

date

Slide27

Mobile Application: View Logs

Previous Log Button/Next Log Button:

Used to display the previous and next day’s logs

Slide28

Mobile Application: View Logs

Events

View

allows drivers to clearly view daily activity

All

events are listed sequentially by time

Duty

status changes, including the

time and location

Exemptions

claimed, including time

applied

Other

remarks recorded by driver or application

Slide29

Mobile Application: View Logs

Details

View

provides the driver a summary view of their current assets as well as mileage and driving time

Total miles driven

today

Total

hours on duty for the 7 / 8 consecutive day period including

today

Names

of co-driver(s

)

Vehicle and Trailer ID

Shipment

info (document number(s), or name of shipper and commodity)

Slide30

Office

view displays the name of their carrier and main office addressOn any of the view logs screens, the driver taps on the “Driver Overview” button to return to Driver Overview Screen

Mobile Application: View Logs

Slide31

Mobile Application: Overview and Status

View DVIR

: View inspection information for roadside inspections

Slide32

Mobile Application: View DVIR

The

driver has the ability to view

the most recent DVIR

.

The driver can select the next resource button to view additional inspection information (i.e.. Trailers)

Slide33

Mobile Application: Overview and Status

Driver

Options

: Used to add remarks, request an exception, document pre- and post trip time, or add missing data

.

Slide34

Mobile Application: Driver Options

Figure 10 - Add Exemption Figure 11 - Request Logs

Drivers use this menu system to access these features:

Add Remarks

Take Exemptions

Add missing data

Request Logs

Add time to logs using Pre/Post Shift

Scroll bars are provided to move left or right to view all buttons

Slide35

Mobile Application: Driver Options – Add Remark

Figure 10 - Add Exemption Figure 11 - Request Logs

Drivers

can add remarks (notes or comments) to their logs which can be viewed on the host website or by DOT officials on the mobile device

Drivers use the on screen keyboard to enter the (

notes or comments) and tap on the Done button to proceed

Slide36

Mobile Application: Driver Options - Remarks

Once the Drivers taps done he can review the (

notes or

comments).

If satisfied the driver taps on the OK button to commit the remark or Cancel to return to the Driver Options screen

Slide37

Mobile Application: Driver Options - Exceptions

Figure 10 - Add Exemption Figure 11 - Request Logs

Emergency - exempts the driver from all driving rules

Normally used in conditions of national states of emergency

Adverse Conditions - allows the driver 2 extra hours of driving timeAvailable when unexpected conditions prevent the driver from arriving at his destination in the normal driving time for his driver type

16 Hour - allows the driver an extra 2 hours of On Duty timeAvailable on to 7 day property carrying drivers who meet certain criteria

Slide38

Mobile Application: Driver Options - Exceptions

Figure 10 - Add Exemption Figure 11 - Request Logs

Drivers are required to enter the reason for exceptions using the on-screen keyboard tapping on the Done button when finished

Driver can review his comments in the details text box prior to tapping on the OK button and committing the exception to his logs

Slide39

Mobile Application: Driver Options – Missing Data

The

Driver Options button will turn red on the driver overview indicating there is missing data in the logs that could be corrected by the driver.By tapping on the Driver Options button the driver is given the opportunity to input the missing information.For example GPS may not have been captured due to a vehicle location that obscured the GPS signal.

Slide40

Drivers are then prompted to correct the missing data by tapping on the red missing data button.

The driver can then enter the missing information using the on-screen keyboard by tapping in the city text box and using the state drop down box to choose the state

Mobile Application: Driver Options –

Missing

Data

Slide41

Mobile Application:

Driver Options – Request Logs

Figure 10 - Add Exemption Figure 11 - Request Logs

Request Logs is used to download the latest logs to the mobile device

Driver taps on Request Logs button and a confirmation box appears for the driver to confirm the action

Driver taps on “Yes” or “No” to confirm

If “Yes” logs are compared to the web and downloaded to the device

Slide42

Mobile Application: Driver Options – Pre-Shift

Figure 10 - Add Exemption Figure 11 - Request Logs

Activity Start

Activity End

Drivers

can easily log time worked away from the vehicle (On Duty not Driving) for accurate record keeping.

The pre shift screen allows the driver to enter a

start time before the their most recent sign in.

The post shift screen allows the driver to enter a

stop

time for

their

sign

out.

Slide43

Mobile Application: Overview and Status

Resources

:

Allows

the driver to add shipments and trailer

information.

The

indicators

in the

top

right hand

corner appear when Shipments

and

Trailers have not been added

Slide44

Resources Screen

Current Shipments

To

add a shipment, enter a

shipping document

number or other shipment reference number provided by your carrier using the on-screen keyboardThen tap Add to add the shipment to the list To remove a shipment, tap on it to highlight it in the list, and then tap RemoveWhen finished adding or removing shipments tap on the Done button to return the Resources screen

Mobile Application: Resources - Shipments

Slide45

Mobile Application: Resources - Trailers

To

add

or remove a trailer tap on the Trailer button

Enter a trailer ID in the ID text box

and then tap Add to add the trailer to the list

To

drop a trailer, tap on it to highlight it in the list, and then tap

Remove

When a trailer is added or dropped it will initiate a pre or post trip inspection (DVIR)

Slide46

Mobile Application: Overview and Status

Sign

In Driver

: Allows other drivers to sign in for Co-Driver situationsTapping in sign in driver button presents the driver with the initial sign screen to enter another driver id. As you can see a Cancel button is provided to cancel the action and return to the driver overview screen

Slide47

Mobile Application: Overview and Status

Change

Status: Change a driver’s status and sign outBy tapping on the Change Status button the driver sees the status selection screen

Slide48

Mobile Application: Change Status Log Off

At

the end of the shift

drivers use the Change Status button to sign off

The status screen is presented to the driver

The driver chooses the Off Duty button to sign off

This

will initiate the Post trip inspection workflow

Slide49

Mobile Application: DVIR Inspection Information

The post trip DVIR uses the same screens as a trailer DVIR.

When creating a Post-Trip DVIR

the driver can select “No Defects” for the asset (Vehicles and Trailers typically), if no defects exist and go straight to the certification screen

Otherwise

, if defects exists drivers should select “Add Defects” for the highlighted

asset

Slide50

Mobile Application: DVIR Parts and Defects

Defect

Screen

Parts Screen

If a defect exists, the driver will tap on “Add Defects” and the parts screen will appear allowing the driver to scroll

through the Parts and select the part that applies, i.e. Brakes.

After the driver selects “Add” they will be taken to the Defects Screen for that Part where they can select the details of the defect or enter free hand text to describe the defect.

This process is repeated for each Defect. Multiple Details can be selected for each Part

.

When the driver is done adding defects, tapping on the done button will present the DVIR summary

Slide51

Mobile Application: DVIR Summary

The DVIR summary screen provided the driver with a way to verify what has been entered and an opportunity to go back and modify before changing to and Off duty status and signing out of the device

If the driver is satisfied with the entry he taps on the Next button that will sign the driver out and place the driver in and OFF Duty Status

Slide52

Mobile Application: Initial Sign in Screen

Once a driver signs out the initial sign in screen is shown on the display allowing another driver to sign into this vehicle

Slide53

Mobile Application:

Vehicle in Motion Screen

When the vehicle is in motion a driver lockout screen is

displayed

showing the drivers that are logged in and their remaining driving

hours

If the driver began moving and forgot to log in, the vehicle in motion screen reminds the driver to log in and set their status as Driver.

Slide54

Vehicle in Motion Screen

Driver Overview Screen

In

Violation screens alert the driver when they are in violation of FMCSA

Regulations

Accompanied by aud

io warnings

Mobile Application: In Violation

Slide55

Driver Adoption

Slide56

Driver training.

Each truck should get the following items:

A copy of the cab card (should have been included in the install kit, you will also have electronic copies of it.

A blank log book

Train your drivers. Walk through this presentation up to the slide before this. Talk with them about use of the system. Be prepared for questions and resistance.

Make sure each driver understands what the cab card is for and can use it for reference. Consider printing copies for each driver.

Consider preparing a formal policy around electronic logs.

Slide57

Driver adoption concerns:

Early on in the adoptions of

elogs

, there will be many driver concerns.

Some will not understand the system first go (slow learners)

Some will be resistant (don’t want

elogs

)

There will be legitimate technical issues (no product is perfect)

The solution for all three is to go to the truck with the driver and walk through whatever they were doing when they hit their snag. Once you find the issue, you can correct it.

Slow learners take some patience, but will eventually get it.

Resistant drivers also take some patience, but are a straightforward management process.

Technical issues – from the truck, call Navman Support at 888-449-4414. Be prepared to walk through the issue with support. Some issues can be fixed remotely on the spot, others will require hardware (warranty) or a tech visit.

Note that the first two (slow learners and resistant drivers) go away at the pace you choose. The sooner you work through them with the drivers, the faster everyone adopts the necessary discipline to use logs.

Slide58

Electronic Driver Logs And

Driver Vehicle Inspection Reporting

Host

Application

Slide59

Web Interface: Sign in

The website is accessed from any computer using a internet browser

The sign in screen requires Organization and user credentials to sign in.

A company administrator will have access permissions to create these credentials for all users

Each user must have a unique user id for auditing purposes

Slide60

Web Interface: Home

Slide61

Host Application: Driver Logs

Slide62

Host Application: Availability Report

Slide63

Host Application: Hours and Miles Report

Slide64

Host Application: Log Edit Report

Slide65

Host Application: Violations Screen

Slide66

Host Application: Print Multiple Logs

Slide67

Host Application: Driver Portal

Slide68

Host Application: Inspection Reports (Filters)

Slide69

Host Application: Inspection Reports (Results)

Slide70

Host Application: DVIR - Report View

Slide71

Host Application: Inspection Checklist (Parts)

Slide72

Host Application: Inspection Checklist (Defects)

Slide73

Thank you!

Chris Karbs, iTech GPSNavman Wireless425 Stone Bridge Edmond, OK 73034Direct: 405-476-7230US Customer Support : +1 (866) 527-9896