Employer’s Guide to - PowerPoint Presentation

Slide1

Employer’s Guide to

Work Placement Partnership

with Atrium Studio

Company:Initial contact:Mentor:Student:Term & Date:

For more information on work placements and young people, please visit:

http://www.hse.gov.uk/youngpeople/workexperience/placeprovide.htmhttp://www.hse.gov.uk/pubns/indg364.pdfhttp://www.hse.gov.uk/youngpeople/faqs.htm

Please treat this information as confidentialSlide2

Process overview

Work placement provision and dates agreed between Student, Parents/Carers, Employer and Atrium Studio.

Placement location, student role and placement mentor (and contact) agreed between Employer and Atrium Studio.

Employer’s pre-placement paperwork is completed/available for reference:Employers’ L

iability InsuranceStudents on work placement have the status of an "employee" for legal and insurance purposes, but must not receive payment for the work they do.

Your existing Employers

' 

Liability policy

 will cover work placements provided your insurer is a member of

the

Association

of British

Insurers

or Lloyds, so there is no need for you to obtain any additional Employer’s Liability Insurance if you take on work experience students. For further information/clarification, please visit: http://www.hse.gov.uk/youngpeople/workexperience/placeprovide.htmHealth and Safety PolicyRisk AssessmentsYoung Workers Risk Assessment, with parents/carers being informed of any significant findings.Atrium Studio School will advise placement providers of any individual students who may have particular requirements; for example, students with health issues or learning needs.

Pre-placement Health and Safety Visit (if required)

Day 1 of placement

Formal induction, including but not limited to:

Meet the supervisor

Health & Safety

Placement outlineAttendance & daily routines.

Students, Parents/Carers and Atrium Studio complete

Work Placement Agreement. Copy forwarded to employers for completion, duplication and reference.

Employer informs student of requirements of first day: timings, dress code, lunch arrangements, etc. Copy to Atrium Studio.Slide3

Workplace offer

Placement guidelines - Tasks

We look forward to our students enjoying a safe, enriching environment and hope that our employers will nurture their confidence while they experience

their early placements.Student involvement may include (but is not limited to):Work shadowingObserving meetingsReceiving BIM instruction/tuitionDirected assignments/projects (see infographic example for early placement)Site visits.

Placement SupervisorA Placement

Supervisor is someone who will supervise a student during a set activity.

When

a student

is on placement they must be supervised at all times.

The

people you choose to supervise

students must:

Be willing

to be a placement mentor

Have the right knowledge and skills to provide a competent overview Be available to offer help, advice and encouragement throughout the placement Allow time for the student if they need guidance, and be available to answer any questions they may have regarding the workplace Use their experience to offer ideas and identify any training needs Allow the student time and opportunity at work to complete their diary or any other documents relating to their placement Ensure that the student has adequate training and guidance on company procedures, use of machinery/equipment, and all aspects of Health & Safety Regularly check that the student has no concerns/problems,

and offer assistance as often as is necessary Take

responsibility on behalf of the company for the student’s progressBe the point of contact for

Atrium StudioIdentify any areas of development and suggest options, or seek advice on possible options, to help the student

succeed in their career.

What to expect during the placementAtrium Studio will want to ensure that the placement is mutually beneficial to the student and employer. It is our hope that these placements will develop into long-lasting professional relationships and employment.

Atrium will support this by:Being available for contact (including safeguarding concerns) at all times during the placementEnsuring daily contact is made with the employer regarding the student’s attendanceInitiating a ‘progress check’ contact during the placementActing swiftly to resolve any issues/concerns raised by the student, parent or employer.Slide4

Workplace Agreement WA01.1

Students,

Parents/Carers

and Atrium Studio complete Work Placement Agreement. Copy forwarded to employers for completion, duplication and reference.Student name

:

 Date of

Birth:

Contact

number:

Address:

  Emergency contact details:   School/College contact & details: Atrium StudioBalland LaneAshburton

DevonTQ13 7EW

Tel: 01364 655399

Student Details

Placement

address:

Placement start date:

 Placement end date: 

Supervisor name:

Supervisor contact number:

Daily start time

:

Daily end time:

Rest breaks:

Outline of placement job description (please note if

there is

any 1

to 1 time with the student)

:

Job Title:

Job Description:

Dress code/ Equipment needed

Placement DetailsSlide5

Workplace Agreement WA01.2

Placement details continued

In order for a company to take a student on work experience they MUST have Employers Liability Insurance (ELI) and Public Liability Insurance (PLI). Please provide us with the following details:

Insurance Company:

ELI/PLI

Policy No:

Expiry Date:

:

STUDENT

As the

named student,

I agree to:attend this work experience placement and hold in confidence any information about the Employer’s business that I may obtain and not to disclose such information to another person without the Employer’s permission. observe all safety, security and other regulations laid down by the employer and made known to me either by the Employer’s representatives or by displayed instructions.Signed: 

Date:

PARENT/CARER

As

Parent/Carer of the above named student, I confirm I have read and understood this form and the accompanying documents, agree to his/her attending this placement and he/she will observe the conditions set out. I confirm that:

He/she DOES NOT suffer from any medical condition which could result in an unnecessary risk to his/her health or safety or to the health or safety of another person.He/she DOES suffer from the following medical condition, which should be advised to the Employer (details attached). *Please delete as appropriate. Should you be in any doubt,

please consult Atrium before signing this form.

Signed: Date:

Name:

EMPLOYER

As representative of the

Employer

I agree to the student named above working on my premises in accordance with the Letter of Understanding. We agree to abide by all relevant/current legislation including Health and Safety, Sex Discrimination, Race Relations, Disability and the

Children’s

Act. We will ensure that our Employer’s

Liability and Public Liability

Insurance will be in place to cover the student and will accept or insure against liability for loss, damage or injury caused by the student, in the same way as for paid employees.

Signed:

Date:

Name:

Position:

This work experience is co-ordinated with EBP-SW on behalf of local schools and colleges in line with the national curriculum objectives to help young people gain skills for life. (EBP-SW is part of Careers South West Ltd).

This form must be signed and returned to school.

Slide6

Workplace Agreement WA02.1

The following Declaration will be kept confidential between Parents/Carers,

S

tudents, Atrium Studio and Employers. It will support risk assessments (as appropriate) during placements and will be disclosed to emergency services in the event of an incident/accident.Safety Declaration DisabilitiesDo you suffer from any disabilities (as recognised under the Disability Discrimination Act

1995) that your

placement provider needs to be aware of? Yes



No



Details:

Existing Injuries &

HealthAre you currently suffering from any injury or ill health that may affect your ability to work safely? Yes  No Details:  Are you currently suffering from any injury or ill health that may be made worse by your activities outlined by the placement provider (see WA01)? Yes  No 

Details:

  Are you taking any medication that could affect your ability to work safely?

Yes 

No 

Details:   Are there any other medical issues that we should be aware of (e.g. allergies, epilepsy) that require

special precautions or treatment? Yes

 No  Details:Slide7

Workplace Agreement WA02.2

Safety Declaration continued

Hearing

& EyesightIs your hearing good enough for all the normal activities in the working environment you will be exposed to? Yes  No Details:

Is your sight sufficient for all your normal activities in the working

environment (with

glasses/contact lenses if

required)?

Yes



No



Details:     Please add any additional information regarding your heath, safety and wellbeing that your placement provider may need to be aware of. Continue on a separate sheet if necessary.I declare that the above information is correct to the best of my knowledge. Parents/Carers Please Note:If any changes/developments occur in the health, safety and wellbeing of the student, I will inform both Atrium Studio and the placement provider immediately.I acknowledge that there may be occasions where the placement provider will provide transport for the student. Where this is the case, the driver and vehicle will be covered by a ‘business use’ clause in their insurance policy and travel destinations will be agreed. The student will have a mobile phone with them during the placement.

I am aware that there may be times on some placements where the student will be alone with the placement provider. When this is the case, I am satisfied that risk control and safeguarding measures have been discussed with me.

I have read and acknowledged the above information:

Parent/Carer:

Sign:Student:

Sign:Print:

Print:Date:Date:

On behalf of Atrium Studio:

Sign:Placement provider:Sign:Print:Print:

Date:Date:Slide8

Suggested Workplace Induction

Student name:

 Signature:Date of induction:Placement Manager/Mentor:Signature:Location of induction:

Discuss the following areas with the

student(s

) as part of their first day induction:

Tick when complete

(



)

Welcome to [………………………….]Health and Safety Induction Fire Marshall(s) First Aider(s)Policies & Procedures 

Smoking Policy

Mobile Phone Policy

Working Hours

Breaks

Sickness Reporting

Dress Code

Issue of PPE (if appropriate)Site Tour

Location of Welfare Facilities

Location of Catering Facilities

Location of First Aid Equipment

Location of Fire

Extinguishers

Location of Fire Exits and Assembly Points

Parking arrangements

Placement Details

Work Experience Quality Standard

Emergency

contact

details

Placement Manager details

Outline of work to be undertaken

Placement Plan & Diary Discussion

Placement Review Procedure

Introduction to Team

Notes:Slide9

Suggested workplace research task (early placement)

We like to keep our employees, apprentices and clients fully aware of our position in the UK’s construction industry.

Over the course of your week with us, research and gather data about our company.

Use this information to create an infographic or flyer that can be used on desks, doors and display walls to promote and inform others about our work.Possible outcome:Slide10

Placement Plan (week)

You may find this Placement Planning Sheet useful for planning activities for your student(s).

Day and time

TaskLocationSupervisorMon am

Mon pm

Tues am

Tues pm

Wed am

Wed pm

Thu

am

Thu pm

Fri am

Fri

pmNotes:Slide11

Risk Assessment (example)

As an employer you are likely to have your own Risk Assessment that can be used for the student on the placement. However, we have included the following example to adapt, should you require an alternative.

Subject of Assessment

Young Person Assessment Date

Task/Activity

Assessor

Location of Assessment

Risk Rating Matrix (RR)

Likelihood (L)

Severity (S)

Certain or near certain to occur (High)

Reasonably likely to occur (Medium)

Unlikely to occur (Low)

Fatality; major injury or illness causing long term disability (High)

HIGH (H)

HIGH (H)

MEDIUM (M)

Injury or illness causing short term disability (Medium)

HIGH (H)

MEDIUM (M)

LOW (L)

Other injury or illness (Low)

MEDIUM (M)

LOW (L)

LOW (L)

Ref

Hazards

Who is at risk?

Controls in place

L

S

RR

Adequately controlled?

1.

Contact with electricity

Young Persons

Young person under direct supervision at all times when on site

Tool use kept to a minimum, low voltage or RCD supply used

Visual pre use check is carried out on all tools and equipment

Induction carried out with young person and further site induction carried out when necessary

L

H

M

Yes

2.

Falling from height

Young Persons

Induction covering working at height is gone through with young person

Young person always under direct supervision when on site

One to one training given to young person in use of step ladders.

Young person restricted from using extension ladders and cherry pickers

Access to scaffold is only allowed under direct supervision

M

M

M

No

3.

Hazardous Substances (Inc Biological Agents)

Young Persons

Young person given induction on working with Splash Decorators

Specific instruction given in the use of paints and chemicals, COSHH risk assessments explained to young person before using each chemical

L

M

L

Yes

Ref

Hazards

Who is at risk?

Controls in place

L

S

RR

Adequately controlled?

1.

Contact with electricity

Young Persons

Young person under direct supervision at all times when on site

Tool use kept to a minimum, low voltage or RCD supply used

Visual

pre-use

check is carried out on all tools and equipment

Induction carried out with young

person, and further site induction carried out when necessary L H M Yes 2. Falling from height Young Persons Induction covering working at height is gone through with young person Young person always under direct supervision when on site One to one training given to young person in use of step ladders Young person restricted from using extension ladders and cherry pickers Access to scaffold is only allowed under direct supervision M M M No 3. Hazardous Substance (Inc Biological Agents) Young Persons Young person given induction on working with Splash Decorators Specific instruction given in the use of paints and chemicals, COSHH risk assessments explained to young person before using each chemical L M L Yes 4. Slips/trips Young Persons Site induction given to young person to familiarise them with the site Safety boots issued to young person M M M No 5. Unsafe Equipment Young Persons Use of equipment covered at induction Young person under direct supervision at all times when on site Minimal tool use adopted One to one training given to young person on tools selected for use Young person directed to STOP work where any unknown or uncontrolled hazards are encountered and to seek assistance from supervisor L M L Yes 6. Vehicle collision Young Persons Site induction given to young person Vehicle safety covered during induction Young person under direct supervision at all times L H M Yes

Hazard Ref

Additional control

Assigned to

Date Completed

L

S

RR

2.

Young person instructed to STOP work where any unknown or uncontrolled hazards are

encountered,

and to seek help or assistance from supervisor

L

M

L

4.

Benefits of good housekeeping to be gone through during induction

L

M

L

6.

Risk Assessment to be shared with Parents or Guardians of young person

L

H

MSlide12

Appendix 1: Letter of Understanding

Between Education Business Partnership–South West (EBP-SW) and the Employer providing Education Business Link Activities

 OPPORTUNITY1. The learner will carry out meaningful work, as described in the job description discussed. We will ensure that the work will be planned by a responsible person and the learner will receive appropriate induction, instructions and supervision during the period of the work experience. 2. Pre 16 and Post 16 students attached to a school’s work experience programme will not receive any payment for this work, in accordance with the current Education Act.

3. Young

Workers Directive limits time to 8 hours a day and max 40 per week, normally these can be between 6am–10pm. EBP-SW advises that specific arrangements between the school, parents and employer should be in place for placements that occur outside of 8am-8pm or at weekends. This is particularly important for learners under the age of 16.

HEALTH, SAFETY, WELFARE AND

SECURITY

4. We

recognise that a learner on work experience is regarded as an employee for the purposes of Health and Safety legislation and the associated duty of care. We will ensure that the learner does not operate any hazardous machinery, or carry out work of an unsuitable nature, and that any protective clothing/equipment is supplied where necessary and instruction given on its use.

5. We

recognise the need for risk assessments to be carried out for learner before the placement, and that these are communicated to the parent/guardian. Where the significant risks have been recorded on the job description we would expect the Educational Establishment to pass this information onto the learner/Parent/Guardian. We also agree to undertake, monitor and modify risk assessments for the placement to take account of an individual student’s capabilities and any changes to working practices.  6. We will expect the learner/parent/guardian/Educational Establishment to inform us of any medical or other condition so that we can adjust our risk assessments and/or tasks accordingly.  7. In case of absence, accident or sickness we will immediately notify the learner’s educational establishment. The learner will have access to welfare and other staff facilities including first aid.  SAFEGUARDING  8. We

accept and understand the duty of care in respect of safeguarding of young people and will consider the suitability of staff who works with them. We will disclose staff, where known, who are disqualified from working with children, where appropriate, in accordance with The Criminal Justice and Court Services Act 2000 and Protection of Children Act 1999.

INSURANCE 

9. We maintain Employers and Public Liability Insurance policies, as required to indemnify our business. We will ensure that these policies are current, in place for any period during which we have learners on placement and that this will cover the learner. We will (as for any paid employee) accept or insure ourselves against the less, damage or injury caused by the learner whilst a work experience employee of the company.

DATA PROTECTION 10. In accordance with the Data Protection Act 1998, learner’s personal details are confidential and should be safeguarded.

11. The learner will be reminded by the Educational Establishment that they must not disclose any information confidential to the Employer without the employers’ approval.

 STATUTORY OBLIGATIONS 12. The

employer agrees to observe all relevant/current legislation, in particular relating to Health & Safety, and legislation in respect sex discrimination, race relations, disability and the Children Act.Slide13

Acknowledgements:

For more information on work placements and young people, please visit:

http://www.hse.gov.uk/youngpeople/workexperience/placeprovide.htm

http://www.hse.gov.uk/pubns/indg364.pdfhttp://www.hse.gov.uk/youngpeople/faqs.htmAtrium StudioBalland LaneAshburtonDevonTQ13 7EWTel: 01364 655399