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July 13, 2017 SECRETARY OF STATE July 13, 2017 SECRETARY OF STATE

July 13, 2017 SECRETARY OF STATE - PowerPoint Presentation

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July 13, 2017 SECRETARY OF STATE - PPT Presentation

VOTECAL PROJECT VoteCal Now CACEO Summer Conference Presentation Agenda VoteCal Now VoteCal Now What Questions and Answers John Gardner Solano County Assistant Registrar of Voters BPC Chair ID: 718498

county votecal counties test votecal county test counties ballot phase environment election support vote cvr functionality ems sos production

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Presentation Transcript

Slide1

July 13, 2017

SECRETARY OF STATE

VOTECAL PROJECT

VoteCal Now!

CACEO Summer Conference PresentationSlide2

Agenda

VoteCal Now!

VoteCal: Now What?

Questions and Answers

John Gardner, Solano County Assistant Registrar of Voters, BPC Chair

Jana Lean, Secretary of State, Chief of Elections

Wrap UpSlide3

Votecal now!Slide4

Votecal now!

Completing Phase VII, Maintenance and Operations

Monitoring system performance and data

Responding to Help Desk tickets

CGI transitioning some technical support activities to the SOS

EMSs continue to support counties and VoteCal

Assessing and – if approved – implementing change requests

Improved functionality and workflow

Support changes in election law and regulations

Ongoing collaboration with the CACEO’s Business Process Committee (BPC)

End of Phase VII will be business as usual for countiesSlide5

Votecal: now What?

Phase 1 (Part 1) – Completed January 2017

Provided the foundational functionality required to support CVR

(e.g., information phase)

Phase 2 (Part 1) – June 2017

Improves Phase 1 functionality by providing an automated ballot validation check to help counties determine whether to issue or accept a CVR provisional ballot

EMSs include “Red/Yellow/Green” indicators for ballots

Phase 2 (Part 2) – September 2017

Provides a portal containing a “bingo board”, displaying completion of voting participation history from poll rosters for

each county

Conditional Voter Registration (CVR)Slide6

Votecal: now What?

Phase 3 – January 2018

Adds a “round trip” validation check for all ballots that allows and/or prevents a ballot from being issued/accepted for an election and displays the results

Allows counties – under specific circumstances – to override and issue a ballot during the CVR period

Conditional Voter Registration (CVR)Slide7

Votecal: now What?

Changes to VoteCal and the EMSs will:

Enable counties to designate their model for an election (either polling place or vote center)

Provide voters the locations, dates and times of Vote Centers and VBM ballot drop off in their county for each upcoming election

Support SB 450 reporting requirements:

Enable counties to document if an individual registered to vote at a Vote Center

Enable counties to document if a voter casts a ballot at a Vote Center, and if so, at which Vote Center the ballot was cast

Standardizes and captures the method used to return a Vote By Mail (VBM) ballot

SB 450 – The Voter’s Choice ActSlide8

Votecal: now What?

Provides an SOS/EMS test environment which closely resembles production

Includes:

Copies of SOS and county EMS production data

A connection to the DMV’s production interface for IDV

The functional file based interfaces for VoteCal processes and validations (CDCR, CDPH, DMV COA, EDD/NCOA)

Active connectivity between the VoteCal and opt-in county test environments

Will enable counties to test new EMS releases, participate in mock elections, practice using new functionality, and test new or modified business procedures

County Test EnvironmentSlide9

Votecal: now What?

Counties may “opt in” to use the test environment

County responsibilities:

Possess and maintain the required hardware and software licenses to set up and support a local EMS test environment

Provide and maintain a local EMS test environment containing a full copy of county production data and network connectivity and security

Identify, and/or create within the test environment, the required data for any tests that the county intends to execute and conduct the desired testing

Request file-based interface execution from the SOS as needed to support county tests.

County Test EnvironmentSlide10

Votecal: now What?

Considering another mock election using the county test environments

Enables counties to simulate an election using the new CVR functionality

Dates and details are being discussed with the BPC and will be forthcoming

Another Mock Election!Slide11

Questions and answers