07 MARCH 2017 REVIEW AND IMPROVEMENT OF PED REPORTING SYSTEMS PRESENTATION OUTLINE Purpose Background Oversight Obligations Reporting Areas DBE Reports Collection of Data Verification of Information ID: 572922
Download Presentation The PPT/PDF document "PORTFOLIO COMMITTEE ON BASIC EDUCATION" is the property of its rightful owner. Permission is granted to download and print the materials on this web site for personal, non-commercial use only, and to display it on your personal computer provided you do not modify the materials and that you retain all copyright notices contained in the materials. By downloading content from our website, you accept the terms of this agreement.
Slide1
PORTFOLIO COMMITTEE ON BASIC EDUCATION07 MARCH 2017
REVIEW AND IMPROVEMENT OF PED REPORTING SYSTEMS Slide2
PRESENTATION OUTLINEPurpose
Background: Oversight Obligations
Reporting Areas
DBE ReportsCollection of DataVerification of InformationConsolidation of InformationProgress/SuccessWeaknesses, Remedial Action
2Slide3
PURPOSE
To present to the Portfolio Committee
information
that is received directly from provinces that the Department of Basic Education (DBE) uses for accounting and reporting purposes
3Slide4
BACKGROUND: OVERSIGHT OBLIGATIONS
The Framework for Managing Programme Performance Information
(National Treasury: May 2007)
indicates that as a National Department:The DBE must provide an overview of Sector service delivery; andDo detailed performance evaluations of policies and areas of service delivery.
Therefore,
the
DBE coordinates and collates information from the nine provinces on a quarterly basis to report and
account.
4Slide5
BACKGROUND: OVERSIGHT OBLIGATIONSThe information is used to report and account
to DPME, Parliament, National Treasury and lead departments.
This is to ensure that there is reporting on both performance and financial information.
This reports therefore details how the DBE receives and verifies information as well as challenges and remedial actions. Slide6
REPORTING AREASPerformance against Annual Performance Plan (
APP) Targets
or programme information;
School Readiness;Reports on levels of provincial funding of schools;Reports on progress with transfer of funds to schools;
PEDs
budget
and
expenditure
reports;
Preliminary
Estimate of
Provincial Revenue and
Expenditure
for the MTEF period;
Performance monitoring of conditional grants; and Financial Reporting of conditional grants.
6Slide7
DBE-REPORTS
Report
Recipient
Timeframe
Outcome
1
Report
DPME, Cabinet Committee and Cabinet
Quarterly
Outcome 7,13,14
Lead Departments
Quarterly
Quarterly Performance Reports
Treasury, DPME and Parliament
Quarterly
Annual Report
National Treasury, DPME and ParliamentAnnually
7Slide8
EXAMPLE OF OUTCOME 1 REPORT ANNEXURE B: REPORT ON PROGRESS AGAINST MTSF ACTIONS
Indicator
Baseline
Target
2016
Progress July-Sept 2016
Progress Rating
Data Source
Number and percentage of Funza Lushaka bursary holders placed in schools within six months of their completion of
studies.
3214 (83%) (2014)Q4
3 000 (90%)
87% (4 021 of 4 637)
PERSAL
Percentage of schools with more than one financial management responsibility on the basis of assessment
79% (2011)
SMS
89%
(2016)
Nationally- 99.28%
EC-100%
FS-100%
GP-100%
KZN-99.64%
LP-100%
MP-100%
NC-99.27%
NW-98.55%
WC-91.65%
PED/EMIS
Rate of utilisation of SA-SAMS in public school
(excluding WC)
New indicator
96% (2016)
95.6%
SA-SAMSSlide9
COLLECTION OF DATA - INSTRUMENTS
The data used for the compilation of reports is
collected using different instruments
:National School Learner Attainment (NSLA);School Readiness questionnaire;
National Education Infrastructure Management System
(
NEIMS);
and
Analysis of Provinces’
In Year Monitoring (IYM) reports
.
9Slide10
COLLECTION OF DATA – MECHANISMS
Oversights/monitoring by different branches in the Department to monitor programme implementation.
Onsite verification visits
to a sample of schools/sites. Evaluation and Performance Management of conditional
Grants
School
Readiness Monitoring
.
Quarterly reporting by PEDs.
10Slide11
VERIFICATION OF INFORMATION FROM DBE BRANCHES
The reported outputs in the indicator tables are verified by
checking the documentary evidence
.When there are areas of discrepancy, Branch coordinators are informed to correct and make sure the evidence matches what is reported.
11Slide12
VERIFICATION OF INFORMATION FROM PEDs
Financial
information is compared with the National Treasury
in year reports on monthly basis, AG Sector report and the section 32 reports from National Treasury.The PEDs are informed if there are any discrepancies
.
For conditional Grant, consolidated monthly
BAS reports
are
checked
.
Audited financial statements
of PEDs are
checked
.
Annual Provincial Reports per grant submitted to DBE.
12Slide13
CONSOLIDATION OF INFORMATIONEach DBE
Branch prepares
its
report from information received from Provinces and submits to the Branch DDG for quality assurance.Each Branch processes its own report during a Branch Review session to identify gaps and to check outputs
against documentary evidence.
Reports
from all Branches are
recorded and collated
by the reporting Directorate into one departmental report which is
quality-assured by the Office of the Director-General
.
13Slide14
PROGRESS/ SUCCESSES Standardising
sectoral goals, indicators and performance measures for planning and reporting annually – APP/ Strategic Plans & Audits.
Creating a sectoral practice
of engaging & interrogating information collected and reported to ensure integrity and integration in reporting.Improving the overall quality of reporting & informing strategic decision making.In Programme of Action (POA) Outcome 1, there has been
improvement
across the sector in
reporting against the Medium Term Strategic Framework (MTSF)
indicators
.
The
DBE
works closely
with
PEDs through HEDCOM Subcommittees to
ensure quality and credible reports.
14Slide15
AREAS OF WEAKNESS AND REMEDIAL ACTION Areas of Weaknesses
Current
gaps in
plans/ reports (based on all mandates) are identified in order to strengthen planning and reporting.Quality assurance and verification of reported information.Evidencing
process.
Remedial Action
An
analytic tool to identify gaps
in the Operational Plans and sector Annual Performance Plans
and reports
has
been
developed.
Strengthening
internal capacity
within DBE
Review and strengthen
the evidencing process in view of working towards clean audits across the sector.
15Slide16
Areas of Weakness and Remedial ActionAreas of Weakness
Poor quality
reports (insufficient details - dates, targets, duration
, strategic reflection on sector impact; non submission of supporting annexuresChallenge in standardising research and evaluation practices, guidelines and standards
.
Challenge
in
creating a platform for provincial research
and evaluation collaborations.
Remedial Action
Strengthening
accountability
measures.
Development of
Standard Operating Procedures.Coordinating
a Departmental
Research and Evaluation Plan.
Prioritising standardizing research in provinces.16Slide17
RECOMMENDATIONThe Portfolio Committee to
note and discuss
information
that is received directly from provinces that the Department of Basic Education (DBE) uses for accounting and reporting purposes.
17Slide18