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REFLECTIONS ON REFLECTIONS ON

REFLECTIONS ON - PowerPoint Presentation

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Uploaded On 2016-04-06

REFLECTIONS ON - PPT Presentation

POLICY MEMOS 1 LATIN AMERICA IN THE CONTEMPORARY WORLD GRADE DISTRIBUTION A 2 A 8 AB 6 B 12 B 7 B 3 C 1 Missing 2 Total 41 COMMENTARY ID: 275549

recommendation policy executive summary policy recommendation summary executive earlier entreaties analysis interests supposed plan action choice time pros options present focus friend

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Slide1

REFLECTIONS ON POLICY MEMOS #1

LATIN AMERICA IN THE

CONTEMPORARY WORLDSlide2

GRADE DISTRIBUTIONA = 2A- = 8A-/B+ = 6

B+ =

12

B =

7

B-

=

3

C+ = 1

Missing =

2

Total = 41Slide3

COMMENTARYStructureNot everyone used “official” formatExecutive Summary could have used more attentionChoice of addressee not always self-evidentContent

Frequent focus on domestic not international issues

OK for one of three writing assignments

Those who did it this time have used up their quota

Confusion of

goals

with

policies

Action Plan:

Who

it supposed to do

what?

Style

Grammar and syntax

Use

Spellcheck

and/or advice from a friend

Read drafts out loud (to yourself or to a really good friend)Slide4

EARLIER ENTREATIES (i)Imagine yourself as consultant to a Latin American government (or corporation or other suitable entity)Identify a policy challenge or “problem” Evaluate policy alternatives

Present a clear recommendation

Explain reasons for policy choice, including anticipated consequence (or “outcome”)Slide5

FORMAT FOR MEMOSHeader (to, from, date, subject)

Executive Summary

Your whole memo in one paragraph (written last)

Issue, analysis, solution (that is, the recommendation)

“You can have the most brilliant policy recommendation, but if your executive summary is terrible, it will go unread.”

Background

Relevant information only, summing nature of problem and public response

Analysis

Examination of possible policy options

Listing with pros and cons

Recommendation

State recommendation in one sentence.

Explain reasoning as necessary

Present action plan if appropriate

.Slide6

EARLIER ENTREATIES (ii)Use headings as appropriateKeep sentences short (<3 lines, preferably <2)Avoid passive voiceRemember audience:You are persuading someone to do something he/she is not now doing.

The reader has interests as well as authority.

Time for your memo is 1-2 minutes.

Do not appeal to altruism alone. Focus (if indirectly) on interests.Slide7

EARLIER ENTREATIES (iii)Careful about recipient/addresseeStrike a tone of level-headed moderationExecutive Summary (to be written last)Background (only relevant

information)

Analyis

: policy options (with

pros

and

cons

)

Recommendation:

Who

is supposed to do

what

? Not only

direction

or

content

of policy, but

process

as well.

Write and rewrite… and rewrite again…