Motor Fleet Safety Basics: - PowerPoint Presentation

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Motor Fleet Safety Basics: - PPT Presentation

Training for the Safety Supervisor Unit 3 Canadian Provincial Federal Workers Compensation and USDOT RecordKeeping Issues and Requirements Unit 3 Objectives Identify the government agencies and regulations that are relevant to your job as a fleet safety supervisor ID: 775874

hours duty transportation 2013 hours duty transportation 2013 institute management north american time driver 2018 natmi hour sleeper driving

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Slide1

Motor Fleet Safety Basics:Training for the Safety Supervisor

Unit 3: Canadian Provincial, Federal, Workers’ Compensation and USDOT Record-Keeping Issues and Requirements

Slide2

Unit 3 Objectives

Identify the government agencies and regulations that are relevant to your job as a fleet safety supervisorIdentify record-keeping requirements for the sections of the Canadian Provincial, Federal, Workers’ Compensation, and USDOT requirements discussed in classAudit sample hours of service logbooks and identify required supporting documentationIdentify errors and/or violations in driver qualification filesCorrectly complete an Accident Register

Slide3

Federal Agencies that Regulate Motor Carriers

Transport Canada

Human Resources and Skills Development Canada (HRSDC)

Canada

Labour

Code (CLC) Part II Employment Equity Canada

Natural Resources Canada

Citizenship and Immigration Canada (CIC)

US Department of Transportation

Federal Motor Carrier Safety Administration (FMCSA)

Slide4

Federal & Provincial Status in Canada

Canada consists of ten provinces and three territories. The major difference between a Canadian province

and

a Canadian territory:

Canadian Province

is a creation of the Constitution Act.

Canadian Territory

is created by federal law.

The federal government has more direct control over the territories, while provincial governments have many more competencies and rights.

Slide5

Highway Traffic Safety ActNational Safety Code

Standard 1 -

Single Driver License Compact

Standard 2 -

Knowledge and Performance Tests (Drivers)

Standard 3 -

Driver Examiner Training Program

Standard 4 -

Classified Driver Licensing System - May 1998

Standard 5 -

Self Certification Standards and Procedures

Standard 6 -

Medical Standards for Drivers

Standard 7 -

Carrier and Driver Profiles - November 2002

Standard 8 -

Short Term Suspension

Slide6

National Safety Code - Continued

Standard 9 -

Hours of Service

Standard 10 -

Cargo Securement -September 2004

Standard 11 -

Commercial Vehicle Maintenance and Inspection (PMVI) Standards – December 2006

Standard 12 -

CVSA On-Road Inspections

Standard 13 -

Trip Inspection

Part I General Requirements May 2005

Part II Schedules

Schedule 1 Truck, Tractor Trailer December 2003

Schedule 2 Bus May 2004

Schedule 3 Motor Coach (Daily) May 2005

Schedule 4 Motor Coach (30 Days or 12000km) May 2005

Standard 14 -

Safety Rating - September 2002

Standard 15 -

Facility Audits - December 2003

Standard 16 -

First Aid Training

Slide7

Canada Labour Code

Employer’s Annual Hazardous Occurrence Report

Every employer shall, not later than March 1 in each year, submit to the Minister a written report setting out the number of accidents, occupational diseases and other hazardous occurrences of which the employer is aware affecting any employee in the course of employment during the 12 month period ending on December 31 of the preceding year.

Retention of Reports and Records

Every employer shall keep a copy of the annual report, as well as documentation of each incident for 10 years following submission of the report

Slide8

Slide9

II-8 Other Hazardous Occurrences

“Other hazardous occurrences” are any other situations where events have occurred that resulted in:

An explosion;

Damage to a boiler or pressure vessel that results in fire or rupture of the boiler or pressure vessel: or

Damage to an elevating device that renders it unusable, or a free fall of an elevating device;

An electric shock, toxic atmosphere or oxygen deficient atmosphere that caused an employee to lose consciousness;

The implementation of rescue, revival or other similar emergency procedures; or

A fire.

Slide10

USDOT RegulationsFederal Motor Carrier Safety Regulations (FMCSR)

Part 395 - Hours of Service of Drivers

Part 391 - Qualifications of Drivers

Part 382 - Controlled Substances and Alcohol Testing

Part 383 - Commercial Drivers License

Part 396 - Inspection, Repair & Maintenance

Slide11

Canada Labour Code & TDG

Under the Canadian

Labour

Code employers need to train their employees related to their Safety.

For Transportation, Transportation of Dangerous Goods (TDG) is one of the most important certifications required by all employees that work with carriers working with transportation of Dangerous Goods

Slide12

Provincial Information

http://www.infratrans.qov.ab.ca/Alberta Infrastructure and Transportationhttp://www.gov.bc.ca/bvprd/bc/channel.do?action=ministry&channellD=8394&navld=NAV_ID_provinceBritish Columbia Ministry of Transportationhttp://www.gov.mb.ca/tgs/portal.htmlManitoba Transportationhttp://www.gnb.ca/O113/index-e.aspNew Brunswick Transportationhttp://www.tw.gov.nl.ca/Newfoundland and Labrador Transportation and Workshttp://www.gov.nt.ca/Transportation/index.htmlNorthwest Territories Department of Transportation

http://www.gov.ns.ca/tran/

Nova Scotia Transportation and Public Works

http://www.gov.nu.ca/Nunavut/

Nunavut Department of Community and Government Services

http://www.mto.gov.on.ca/

Ontario Ministry of Transportation

http://www.gov.pe.ca/tpw/index.php3

PEI Transportation and Public Works

http://www.highways.gov.sk.ca/

Saskatchewan Highways and Transportation

http://www.mtg.gouv.qc.ca/en/

Transports Quebec

http://www.hpw.gov.yk.ca/

Yukon Highways and Public Works

Slide13

Record-Keeping Matrix

Issues and Type of Record Guidelines Common Errors

Slide14

USDOT Hours of Service Enforcement

Hours of service rules enforced through log audits: 11-hour rule 14-hour rule 60/7-hour rule 70/8-hour rule

NATMI ©

2018

Slide15

Sleeper Berth Exception

Drivers may split on-duty time by using sleeper berth periods, but must do so by accumulating the equivalent of 10 consecutive hours off-duty by taking 2 periods of rest in the sleeper berth, provided:CMV drivers using the sleeper berth provision must take at least 8 consecutive hours in the sleeper berth, plus 2 consecutive hours either in the sleeper berth, off duty, or any combination of the two.Driving time in the period immediately before and after each rest period when added together does not exceed 11 hours; and The on-duty time in the period immediately before and after each rest period when added together does not exceed 14 hours.

NATMI ©

2018

Slide16

Sleeper Berth Example

Violation prior to 10/1/2005?

Violation after 10/1/2005?

What Time did it occur?

8:00 p.m.

Yes

NATMI ©

2018

Slide17

16-Hour Exception For Property-Carrying Drivers

Drivers may extend the 14-hour on-duty period by 2 additional hours IF THEY:Are released from duty at the normal work reporting location for the previous 5 duty tours; ANDReturn to their normal work reporting location and are released from duty within 16 hours; ANDHave not used this exception in the previous 7 days, except following a 34-hour restart of a 7/8-day period.Total hours driving may not exceed 11 hours.

NATMI ©

2018

Slide18

New HOS Rules

Dual compliance dates of February 27, 2012 and July 1, 2013.May drive 11 hours, following 10 hours off-duty.May not drive beyond the 14th hour after coming on-duty, following 10 hours off-duty.May drive only if 8 hours or less have passed since the end of the driver's last off-duty period of at least 30 minutes.May not drive after 60/70 hours on-duty in 7/8 consecutive days.May restart a 7/8 consecutive day period after taking 34 or more consecutive hours off-duty

NATMI ©

2018

Slide19

NATMI ©

2018

Based on CMV Restart Study published

3/9/2018,

these limitations will not be enforced

Slide20

10 HOURS OFF DUTY

11 HOURS DRIVING

Effective 7/1/2013 30 minute break

2012 11-Hour Rule

Explanation

Slide21

10 HOURS OFF DUTY

11 HOURS DRIVING

9 HOURS DRIVING

Effective 7/1/2013 30 minute break

2012 11-Hour Rule

Example

Slide22

11-Hour Rule - Example 1

VIOLATION:

START:

YES

6:30 p.m.

NATMI ©

2018

Slide23

11-Hour Rule - Example 2

VIOLATION:

START:

YES

8:00 p.m.

NATMI ©

2018

Slide24

11-Hour Rule - Example 3

VIOLATION:

START:

YES

7:00

p.m.

NATMI ©

2018

Slide25

11-Hour Rule - Example 4

VIOLATION:

START:

YES

7:00 p.m.

NATMI ©

2018

Slide26

14-Hour Rule - Example 1

VIOLATION:

START:

YES

10:00 p.m.

NATMI ©

2018

Slide27

14-Hour Rule - Example 2

VIOLATION:

NATMI ©

2018

Slide28

14-Hour Rule - Example 3

VIOLATION:

START:

YES

9:00 p.m.

NATMI ©

2018

Slide29

14-Hour Rule - Example 4

VIOLATION:

START:

YES

2:00 p.m. and 10:00 p.m

NATMI ©

2018

Slide30

Applying the 70/8 Rule

On the morning of Saturday the 6th, how many hours did the driver have available?On the morning of Tuesday the 9th, how many hours did the driver have available?On the morning of Friday the 12th, how many hours does the driver have available?

NATMI ©

2018

DATE

DAYTOTAL HOURS ON DUTY AND DRIVING1MON122TUE143WED154THU105FRI146SAT107SUN08MON99TUE1210WED1111THU012FRI?

Slide31

Duty Status Record Requirements

NATMI ©

2018

Slide32

100-Mile Radius Exemption

Requirements:

Time records must show start and finish times

No more than 12 consecutive hours

No more than 11 hours driving time10 hours off between periods

Normal WorkReportingLocation

100 miles

NATMI ©

2018

Slide33

How Logs Are Falsified

Drive 14 hoursMany hours on-duty Many drop-offs and side tripsA number of short tripsHours spent in yard work One driver makes many trips in one day

What Actually Happens What Is Logged

Log shows 11 hours drivingHours shown as off-duty or as less than actualTrips not shown on logLog shows off-duty entire dayHours shown as off-duty or as less than actualTwo separate driver logs submitted for same day

NATMI ©

2018

Slide34

Lease inspection reportsCharges for demurrage and other accessorial servicesPick-up orders Temperature control records or other in-trip record or inspections, etc.GPS records

Mileage reportDaily trip sheet reportsRoad-side inspection reportsLeased operator statements to the motor carrierPorts of entry inspectionsC.O.D receipts Special permits for over-weight / over-length / over-height loadsUnloading stop-off reports

Bills of ladingDelivery receiptsFuel receiptsMeal receiptsMotel and lodging recordsDispatch recordsAccident reportsDaily vehicle inspection reportsPayroll recordsLease agreementsTime worked reportsPer diem payments

Supporting Evidence

NATMI ©

2018

Slide35

Canadian Hours of Service

Slide36

The Big changes to the HOS Rules are:

Increase minimum daily off-duty time by 25% (8hrs to 10hrs)Reduce daily on-duty time by 13% (16 hrs to 14 hrs)Reduce daily driving time by 18% (16 hrs to 13 hrs) Eliminate the “4 Hour Sleep Reduction”(once-a-week) Restrict driver’s work shift to 16 hours (Tour of Duty)Requirement for driver to elect a cycle (no more switching)Standards for sleeper berths (split times, design, construction)

Slide37

The Big changes to the HOS Rules are:

Mandatory 24-hour off-duty period in 14 days (regardless of on-duty accumulation)Allowing drivers to use a CMV for personal use (75km restriction)Shared responsibility for compliance (carrier, driver, dispatch, shipper, consultant)New powers for enforcement officers - “out-of-service” orders – up to 72 hours

Slide38

Comparison Old vs. New HOS

Old RegulationsRegulations - 200715 Hours On Duty 14 Hours On Duty13 Hours Driving13 Hours Driving8 Hours Off Duty/Sleeper10 Hours Off Duty/Sleeper3 cycles 60/7, 70/8, 120/142 Cycles 70/7, 120/14No SwitchingNo Cycle Reset2 Cycle Resets 36 & 72

Slide39

Canadian Hours of Service

Every Log sheet must contain the following information:Driver’s complete name PRINTEDProper name and complete address of Carrier Principal Place of BusinessComplete Home Terminal Address if different than principal Place of BusinessSignature of driverCo-driver’s name printed if driving teamLicense plate or unit # of truck (Quebec requires plate #)License plate or unit # trailer (s) (Quebec requires plate #)Date in full Month, Day and YearElected Cycle

Slide40

Canadian Hours of Service

Starting odometer Total distance driven by you for the dayTotal distance driven for the day (Team)The time spent in each duty status for the day (graph grid)The total time spent in each duty status during the day (daily re-cap)Location of each change of duty status. Closest city or town and province or state abbreviationPersonal use of CMV Starting and ending OdometerDaily Deferral Day 1 or 2 A hand written log must be made in duplicate

Slide41

1. Off Duty

2. Sleeper Berth

3. Driving

4. On Duty

(not driving)

Midnight

12 Noon

DUTY STATUS

REMARKS

Use Local Time Standard at Home Terminal

Total Hours

Daily Deferral Day # ___________

Name of co-driver: ___________________________________________________

Shipper Name: _________________________________

Commodity: _________________________________

B/L #: _________________________________

Personal Use Odometer start:___________ end: ___________

Name and Signature Driver (Certified True and Correct) Print:_______________________ Sign: _______________________________

Motor Carrier:____________________

Home Terminal Address:___________________

Truck plate/unit # ___________________ Trailer plate/unit __________________

Trailer plate/unit # ___________________ Trailer plate/unit __________________

Cycle (1) 70/7 ______ Cycle (2) 120/14______

Day ______ Month __________ Year _______

Odometer finish: _______________ km / mile

Odometer start: ______________ km / mile

Total mileage: _____________ km / mile

Principle Place of Business:__________________

Slide42

Canadian Hours of Service

In Canada you are permitted to:Drive for 13 hours in a “day”Be on duty for 14 hours in a “day”Must take 10 hours in the sleeper berth or off duty every “day” (8 must be consecutive and the other 2 in increments of 30min or more)Work shift is limited to 16 hours in a day

Slide43

Understanding the 14 and 16 hour rules

Maximum On-duty time in a “day” is 14 hoursMaximum length of work shift in a “day” is 16 hours.Although maximum on duty time in a “Day” is 14 hours; drivers can extend their “work shift” to 16 hours only by taking off-duty breaks which are greater than or equal to 30 minutes up to 2 hours maximum. In essence you can stop the on duty clock.

Slide44

Understanding the 14 & 16 hour rules

Drivers: At the start of the “day”, a driver should count 16 hours forward. This is the time that the driver must go off duty.E.g.: If a driver starts the work shift at 2 a.m., that driver must finish the work shift no later than 6 p.m.During this 16 hour period drivers are restricted to:13 hours driving and a maximum of 14 hours on duty, but: Driver can take 2 hours off duty to make the total shift 16 hours as long as the 2 hours are taken in increments of 30 minutes or more.Less than 30 minutes off-duty will not “stop the clock”

Slide45

Understanding the 14 & 16 hour rules

Work Shift

≤

16 hours Driving time ≤ 13 hoursNo driving after 14 hours on-duty

Shift Reset

End

8 consecutive hours off duty, prior to midnight.

8 consecutive hours off duty rolls over to next day

“DAY”

Slide46

Daily Deferral

You may defer the 2 other hours of off duty to the following day certain conditions apply:The off duty time deferred is not part of the mandatory 8 consecutive hours of off duty time;The total off duty time taken in the 2 days is at least 20 hoursThe off duty time deferred is added to the 8 consecutive hours of off duty time taken in the 2nd day.The total driving time in the 2 days does not exceed 26 hours; andThere is a declaration in the “Remarks’ section of the daily log that states that the driver is deferring off-duty time under this section and that clearly indicates whether the driver is driving under day one or day two of that time.

Slide47

Day 1

Remarks: Daily deferral taken Day 1

Remarks: Daily deferral made up Day 2

Day 2

Work Shift Day 1

13 Hours Driving time (13)

14 Hours On Duty (13+1)

16 Hours Elapsed time (14)

8 Hours consecutive Off

Work Shift Day 2

13 Hours Driving Time (13)

14 Hours On Duty (7+1+6=14)

16 Hours Elapsed time (16)

10 Hours consecutive Off 8+2 day 1

8+2 = 10

Slide48

Split Sleeper Berth Provision

Drivers may split their “sleeper berth” time if their vehicle is fitted with a sleeper berth A sleeper berth must meet prescribed standards specified in Schedule 1 Driver cannot stretch across the seats and call it a sleeper berth. It must be constructed as a sleeper with a mattress

Slide49

Split Sleeper Berth Provision

For single drivers splitting their sleeper berth time:they can only use 2 time periods, neither of which can be less than 2 hours; andThe total of those 2 periods must be 10 hours; andThe off duty time is spent in the sleeper berth; andThe total of the driving time in the periods immediately before and after each sleeper berth period does not exceed 13 hours; andThe elapsed time in the periods immediately before and after each of the periods of off-duty time does not include any driving after the 16th hour after the driver comes on duty.

Slide50

Split Sleeper Berth Provision Continued

None of the daily off-duty time can be deferred to the next dayThe total of the on duty time in the periods immediately before and after each of the periods of off-duty time does not include any driving time after the 14th hourThe 16th hour is calculated by excluding any period spent in the sleeper berth that is 2 hours or more in duration and that when added to a subsequent period in the sleeper berth totals at least 10 hours

Slide51

Split Sleeper Berth Provision Continued

Team drivers who split their sleeper berth time must follow different guidelines.Sleeper berth minimum for teams is: 4 hoursTotal Sleeper berth period for teams is: 8 hoursThey must still take an additional 2 hours off duty to meet the 10 hour off duty daily requirement

Slide52

Sleeper Berth (Single Driver)

3 + 7 = 10 hours

Driving

No Driving after 14 hours

On-Duty

No Driving after 16

th hour since last sleeper period

Off-duty ≥

Driving ≤ 13

No driving after 14 hours On-duty

Slide53

Sleeper Berth (Team Driver)

4 + 4 = 8 hours

Driving

No Driving after 14 hours

On-Duty

No Driving after 16th hour since last sleeper period

Slide54

The Cycles

Only two cycles A driver must elect one and show which cycle on log bookCycle 1: 70 hours/7 days, Cycle 2: 120 hours/14 days and driver must take 24 consecutive hours off-duty prior to 70th hourCycle switching only allowed after completing required off-duty periodCycle 1: 36 hoursCycle 2: 72 hours

Slide55

Mandatory 24 Hours Off Duty

Regardless of which cycle a driver is on they must take a Mandatory 24 hours off duty every 14 days. In other words they must take the 14th day off duty if they have been on duty for 13 days.

Slide56

Local Drivers

Are exempt from completing a log book if the following apply:Operates CMV within 160 km radius of their home terminal andReturns to home terminal each day to begin an 8 hour off-duty period; andCarrier maintains accurate and legible records for each day indicating;hour at which each duty status begins & ends:total hours spent in each status;elected cycle; andrecords kept for 6 months; andnot subject to an HOS permit

Slide57

On-duty Status Records

Slide58

Personal Use of a CMV

A driver may use a CMV for personal use provided they follow these guidelines:CMV is unloadedNot towing a trailer (bobtail)Not under direction of the carrier (bobtail to pick up an empty would be driving)Maximum of 75 km/dayOdometer readings are recordedDriver is not subject of an OOS declaration

Slide59

Previous 14 days

Regardless of your cycle you must keep a copy of the previous 14 days logs with you at all times.Must also carry supporting documents for current trip (document or information recorded or stored by any means required by a director or inspector to assess compliance with these Regulations.)

Slide60

Canadian Hours of Service

If you have a sleeper berth you may split your 10 hours however certain conditions apply as follows for single drivers only:Total sleeper berth time for both periods must amount to a minimum of 10 hoursThere can be no more than 2 periods counted towards the 10 hoursIn order to count towards your 10 hours a period can be no less than 2 hoursTotal driving time on both sides of the counted sleeper berth period cannot exceed 13 hours. You cannot use the daily deferral option

Slide61

13-Hour Rule -Example 1

VIOLATION:

START:

Slide62

13-Hour Rule -Example 2

VIOLATION:

START:

Yes

10:30pm

Slide63

14 – 16 Hour Rule -Example 1

VIOLATION:

START:

Yes

10:30pm

12.5

Slide64

14 – 16 Hour Rule -Example 2

VIOLATION:

Slide65

USDOT Requirements and Recommended Best Practices

Driver Qualification File supplemental records:Employee record cardNotice to drivers/certificate of complianceI-9 immigration formSIN starts with 9

Slide66

Inquiries to Past Employers - 391.23

Past drug & alcohol testing results requirement changed from 2 years to 3 yearsWithin 30 days, employer must investigate driver’s employment record for previous 3 yearsPrevious employers must respond within 30 days

NATMI ©

2018

Slide67

Carriers must maintain records on investigation into safety performance history of a new or prospective driver Limited access to those involved in hiringCan only be used in hiring process

Driver Investigation History File - 391.53

NATMI ©

2018

Slide68

Driver Investigation History File - Cont’d

File must include:Driver’s written authorization to seek information on alcohol/controlled substances historyCopy of responses received for investigations from previous employers History info must be retained for as long as you employ the driver and 3 years thereafterFile must be available to FMCSA or authorized state officials or authorized third party

NATMI ©

2018

Slide69

Acceptable Road Test Equivalents

Valid commercial driver’s license, if State administered prior road test (except doubles/triples trailer or tank endorsement)Road test certificate issued to driver within previous 3 years

In place of a road test, carrier may accept:

NATMI ©

2018

Slide70

Part 382 Testing Requirements

Pre-employment (drugs only)Post-accidentRandomReasonable suspicionReturn to dutyFollow-up

NATMI ©

2018

Slide71

Pre-Employment Testing Requirements

Test prior to performing safety sensitive functionsNegative report from MRO must be receivedExemption available by obtaining test results from previous employer:if driver was in a random pool within past 30 days ANDif driver was: tested in previous 6 months OR in a random program for the past year

NATMI ©

2018

Slide72

Post-Accident Testing Requirements

Required as soon as possible after:Fatality, ORBodily injury AND the driver receives a citation for a moving violation, ORDisabling damage requiring tow away AND driver receives a citation for a moving traffic violation

NATMI ©

2018

Slide73

Post-Accident Testing Requirements

Alcohol:Test within 2 hours of accidentAfter 8 hours, cease test attemptsDrugs:After 32 hours, cease test attemptsIf no test administered, document whyFederal or State test results may be used

NATMI ©

2018

Slide74

Drug and Alcohol: Errors on Records

NATMI ©

2018

Slide75

Situations Requiring Accident Register Entries

A fatalityBodily injury to a person who immediately receives medical treatment away from sceneOne or more vehicles incurs disabling damage and must be towed away

NATMI ©

2018

Slide76

Required Accident Register Information

Date of accidentCity or town in which (or most near) accident occurredState in which accident occurredDriver nameNumber of injuries and fatalitiesWhether hazardous materials were released

NATMI ©

2018

Slide77

Importance of Vehicle Maintenance Record

SafetySafety ratingCustomer satisfaction

NATMI ©

2018

Slide78

Inspection and Maintenance Recordkeeping Problems

Driver’s Daily Inspection Report MistakesSometimes drivers skip those items that require getting under the truck or behind the wheelsPower unit - service brakes, suspension, wheels/rims/lugs, brakesTowed unit - suspension, tires, brakesMechanic’s Annual Inspection RecordSteering linkageFrame members

NATMI ©

2018

Slide79

Driver’s Inspection Report

NATMI ©

2018

Slide80

Driver’s Inspection Report

Slide81

Driver’s Inspection Report

Slide82

Inspection Criteria Schedule

Slide83

Inspection Criteria Schedule

Slide84

Inspection Criteria Schedule

Slide85

Record of Annual Inspection

NATMI ©

2018

Slide86

Record of Annual Inspection Cab Card

Slide87

CVSA Inspection Criteria

Slide88

Summary of US & CDN Record-Keeping Time Frame Requirements

Drivers' LogsVehicle Inspection Reports Annual Inspection ReportMaintenance Records Positive D&A TestsNegative D&A TestsDriver Qualification Files (post employment)

6 months Same3 Months 6 months (if defect noted 2 yrs)14 months 2 years1 Year 2 years 5 Years Same1 Year SameYears 7 Years (post employment)

Record

uration

US Canada

Slide89

Questions