Presubmittal Meeting Request for Qualifications September 26 2017 300 pm LIFT STATION 40 FORCEMAIN REHABILITATION CONSTRUCTION MANAGER AT RISK SERVICES Project Number WS905010001 Welcome and Introductions ID: 761798
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Pre-submittal MeetingRequest for QualificationsSeptember 26, 2017, 3:00 pmLIFT STATION 40 FORCEMAIN REHABILITATION CONSTRUCTION MANAGER AT RISK SERVICESProject Number WS90501000-1
Welcome and IntroductionsCathie Rodman, Contracts SpecialistDesign and Construction ProcurementCathie.Rodman@Phoenix.Gov 602-495-3654 Joanne McLaughlin, Equal Opportunity Specialist Equal Opportunity Department Joanne.mclaughlin@phoenix.gov 602-534-1279 Nikhil Parekh, Civil Engineer III, Project Manager Water Services Department
Meeting InformationPlease sign-inPlease hold questions until after the presentationThis is your ONLY opportunity to ask the City Staff questions
AgendaProject DescriptionScope of Work Small Business Enterprise (SBE) Requirements Submittal Requirements Selection Schedule Questions?
PROJECT DESCRIPTION /SCOPE OF WORKLocation: I-10 and W Ray Rd. /Receives Flow from Ahwatukee3.1 miles 24” DIP forcemainFM Barrels: 1- constructed 1974, 2- constructed 1998Barrel 1 (1974): Condition Assessment in June 2016Barrel 1, Sliplining w/Loose Fit HDPEBarrel 1,2&3: Replace Terminal Pipes at Transition of FM into Discharge Structure Figure 1. Ahwatukee Force Main alignment 07-1974-0102 07-1974-0022 15-1998-0011 15-2002-0019
SCOPE OF WORKPRE CONSTRUCTION SERVICESAssist w/Planning & SchedulingProvide Detail Cost Estimates /GMP PricingConstructability Input & Evaluation Construction Phasing & Scheduling to Prevent LS Operation DisruptionMinimizing Affect to Stakeholders along FM AlignmentCONSTRUCTION SERVICESCoordinate w/City, Permitting Agencies, Utility Companies, etc.Schedule & Manage Overall Site Operations and Maintain a Safe Work SiteSubmit Shop Drawings and SubmittalsProvide Daily and Monthly ReportsPerform Work Within Contract Time & Per Contract Documents
General Breakdown of the DesignersThere have been two realignments of the portions of the force main resulting in several designers.Toups Engineering Inc (asbuilt 07-1974-0022) from lift station to north of Ray RdBenson & Gerdin (asbuilt 15-2002-0019) from N of Ray Rd to N of Warner RdToups Engineering (asbuilt 07-1974-0022) from N of Warner Rd to south end of Arizona Grand golf course CH2MHill ( asbuilt 15-1998-011) from south end of Arizona Grand golf course to the gravity discharge structure near Guadalupe Rd.
Vendor RegistrationRegister in the Vendor Management System PRIOR to submitting a Statement of Qualifications.New Requirement – Include the Vendor Number on the cover of the Statement of Qualifications and Bid Proposal Package/Envelope. New Firms - After Registering, the City will email a Vendor Number within two days. How to Register Information is available at : https://www.phoenix.gov/finance/vendorsreg
Subject to City of Phoenix Code, Chapter 18, Article Vl, pertaining to participation of Small Business Enterprise firmsNO established small business goal for Design ContractsEstablished by City of Phoenix Goal Setting CommitteeGoals based on certified SBE firms available in each of the specified trade areas identified in the project specsTrade areas with less than 3 certified SBE firms are not considered in the calculation of the overall goal Successful Prime will work with the Small Business Team prior to goal settingCMAR Goals are required to be met at each GMP and during the life of the project Goal Setting Methodology Small Business Enterprise Program (SBE)
SBE Pre-Award Requirements-CMARNo SBE documents due at time of submittalOutreach Efforts and SBE Plan should be actively in development“Good Faith Efforts”If Contractor is unable to meet the goalMust submit fully documented waiver request
To locate certified firms visit:https://phoenix.diversitycompliance.com Select: City of Phoenix Directory of SBE Certified Firms
REMEMBER confirm certification status of a firm Small Business Outreach and Compliance
SBE documents due to EOD at each GMPContractor’s Statement of Proposed SBE Utilization Letter of Intent to Perform as an SBE Subcontractor/SupplierSBE firms must be certified at the time of each GMPSBE participation counted for certified firms performing a Commercially Useful Function (CUF) in their certified scope of workContractor is required to demonstrate good faith efforts to utilize small business throughout the contractAll subcontractors/suppliers must be reported within the B2G SystemAll small business participation will be tracked and reported by the Equal Opportunity Department Post-Award SBE Requirements
Contact InformationJoanne McLaughlinEqual Opportunity SpecialistEqual Opportunity Department200 W. Washington Street, 15th Floor Phoenix, AZ 85003 602.534.1279 joanne.mclaughlin@phoenix.gov
CMAR - Statement of Qualifications CriteriaA. General information (15 points) B. Experience and Qualifications of the Firm (20 points) C. Experience of Key Personnel to be Assigned to this Project (25 points)D. Understanding of the Project and Approach to Performing the Required Services (30 points) E. Overall Evaluation of the Firm and Its Perceived Ability to Provide the Required Services (10 Points)
Statement of Qualifications Criteria SOQ Cover Letter project title, project number, full firm company name, contact person, address, phone number, vendor number, and the email address of your contact person for the project. Evaluation Criteria - including project organizational chart Additional Content – including resumes, photos, charts, or other information MAXIMUM Pages Permitted = 12 pages + Evaluation Criteria - including organizational chart, resumes, and/or other information + Photos, charts / graphs or other evaluation content
Statement of Qualifications CriteriaWhat WILL be Counted Toward Maximum Number of Pages:Each side of a page with criteria information. Pages that have photos, charts, and graphs.What WILL NOT be Counted unless they contain information that may be considered by the selection panel): Cover letter, front and back covers, Table of Contents, and tab dividers
Statement of Qualifications CriteriaSubmit six (6) Copies for each SOQ that the firm is interested in providing services for. SOQ is Due: 12:00 Noon, local time Friday, October 13, 2017 Phoenix City Hall 200 West Washington Street, 6 th Floor Submittal Box
Grounds for Disqualification Receipt of SOQ after the specified cut-off date and time Too few copies of the submittal Deposit of SOQ in the wrong location Violating the “Contact with City Employees” policy
SOQ Due Date12:00 Noon, local timeFriday, October 13, 2016Phoenix City Hall200 W. Washington Street 6 th Floor, Submittal Box
Selection ScheduleSOQ’s Due October 13, 2017Firm Notified for Award Early November 2017 Scope Meeting November 2017
Information on Street Transportation Design and Construction Procurement Webpagehttps://www.phoenix.gov/streets/procurement/current-opportunitiesNotifications (if any)Plan Holder ListPre-submittal Power Point Presentation Pre-submittal Sign-in sheet Award It is your responsibility as an RFQ holder to determine, prior to submittal, if a Notification has been issued
Questions After TodayEmail Your Questions To:Cathie Rodman, Contracts SpecialistCathie.Rodman@phoenix.gov602-495-3654
OPEN FOR QUESTIONS&THANK YOU FOR ATTENDING