Yilla J Smith and Becky OMeara Background Moving the System with Data Yilla J Smith and Becky OMeara The Planning Council has been a 501c3 for over 75 years providing health amp human services planning ID: 632134
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Slide1
Moving the System with Data
Yilla J. Smith and Becky O’MearaSlide2
Background
Moving the System with Data
Yilla J. Smith and Becky O’Meara
The Planning Council has been a 501(c)3 for over 75 years, providing health & human services planning
Backbone support agency for 2
CoCs
HMIS administrators for 4 CoCsHMIS host for 1 additional CoCGeographic coverage ranges from Central to Southeastern VirginiaSlide3
Key Accomplishments
Moving the System with Data
Yilla J. Smith and Becky O’Meara
Functional end to veteran homelessness in the state of Virginia
Decrease in homelessness by 3% for SVHC and 13% for GVPHC in the
past 4 years
, according to the PIT Count dataRapid Rehousing Capacity: 581% bed increase for SVHC, 184% bed increase for GVPHC since 2014Prioritize funding & housing resources for most vulnerableIncreased access to and awareness of homeless data in the communitySlide4
Data & Reporting
Moving the System with Data
Yilla J. Smith and Becky O’Meara
Annual Homeless Assessment Report (AHAR)
Annual Point in Time Count (PIT) and Housing Inventory Count (HIC)
System Performance Measures (SPMs)
CoC Annual Performance Report (APR)HMIS Client and Program DataCustom Reporting
Analyze
Communicate
StrategizeSlide5
All of This Data’s
Great, Now What?
Strategies:
Moving the System with Data
Yilla J. Smith and Becky O’Meara
Sift through multitude of available data to create usable, valuable reports for the community
Coordinate with HMIS AdministratorWork with the community to see what is important to themGet feedback, and then apply it to your reportsRemember the numbers you are crunching are based on real people; the data is input by more real people. Help
them understand their importance to the processSlide6
All of This Data’s
Great, Now What?
Moving the System with Data
Yilla J. Smith and Becky O’Meara
Know your audience
Communicate data across all levels of knowledge
RepetitionFamiliarity lends itself to comprehensionData is a starting point for planningIt’s ok to not have a plan at the start of the data review, but it’s vital to have the data when it’s time to planSlide7
Community Engagement
Strategies:
Work with the community to see what is important to
them
Remember the numbers you are crunching are based on real
people
Know your audienceMoving the System with DataYilla J. Smith and Becky O’Meara
Raise
awareness, educate, advocate
Data Dashboard
PIT ReportAHARSlide8
Data Dashboard
Moving the System with Data
Yilla J. Smith and Becky O’MearaSlide9
Point in Time Count Data
Moving the System with Data
Yilla J. Smith and Becky O’MearaSlide10
Point in Time Count Data
Moving the System with Data
Yilla J. Smith and Becky O’MearaSlide11
Point in Time Count Data
Moving the System with Data
Yilla J. Smith and Becky O’MearaSlide12
AHAR Data
Moving the System with Data
Yilla J. Smith and Becky O’Meara
Used to support other reports
Opportunity to assess HMIS data quality and coverage
A point of engagement for non-HMIS participating agenciesSlide13
System-wide Analysis
Strategies:
Sift through multitude of available data to create
usable reports
Know
your
audienceRepetitionMoving the System with DataYilla J. Smith and Becky O’Meara
Vision
Update
CoC
Annual Reports
System Performance MeasuresSlide14
Vision Update: The early days…
Moving the System with Data
Yilla J. Smith and Becky O’MearaSlide15
Vision Update: The early days…
Moving the System with Data
Yilla J. Smith and Becky O’MearaSlide16
Moving the System with Data
Yilla J. Smith and Becky O’Meara
Vision Update: TransitionsSlide17
Moving the System with Data
Yilla J. Smith and Becky O’Meara
Vision Update: TransitionsSlide18
Vision Update: Transitions
Moving the System with Data
Yilla J. Smith and Becky O’MearaSlide19
Vision Update: Today
Moving the System with Data
Yilla J. Smith and Becky O’MearaSlide20
CoC
Annual Reports
Moving the System with Data
Yilla J. Smith and Becky O’Meara
Outlined around the goals of
Opening Doors
Audience ranging from
CoC
partners to the general community
Broad overview of
CoCs
Funding Information
Housing Inventory Capacity
Incorporated the SPMs this yearSlide21
System Performance Measures
Moving the System with Data
Yilla J. Smith and Becky O’MearaSlide22
System Performance Measures
Moving the System with Data
Yilla J. Smith and Becky O’MearaSlide23
Using Data to Make Decisions
Strategies:
Sift through multitude of available data to create usable reports
Data is a starting point for planning
Work with the community to see what is important to
them
Moving the System with DataYilla J. Smith and Becky O’Meara
Scorecard
Gap AnalysisSlide24
CoC
Scorecard Ranking Tool
Moving the System with Data
Yilla J. Smith and Becky O’MearaSlide25
Gap Analysis
Moving the System with Data
Yilla J. Smith and Becky O’MearaSlide26
Data Visualization
Moving the System with Data
Yilla J. Smith and Becky O’Meara
What best tells the story you are trying to communicate?
Trends over time
Allows audience to quickly grasp the data
Sometimes less is moreSlide27
Data
Visualization Tools
Moving the System with Data
Yilla J. Smith and Becky O’Meara
Free online tools
Heat maps
http://www.openheatmap.com/
Wordleshttp://worditout.com/
http://www.wordclouds.com/ Free clip art and photos
https://pixabay.com/https
://openclipart.org/Photo editing
https://www.gimp.org
/
Slide28
Websites
Moving the System with Data
Yilla J. Smith and Becky O’Meara
www.shrhomeless.org
www.gvphc.org
www.theplanningcouncil.orgSlide29
Moving the System with Data
Yilla J. Smith and Becky O’Meara
http://startupquote.com/post/11697249030Slide30
Questions?
Moving the System with Data
Yilla J. Smith and Becky O’Meara
Yilla J. Smith
Manager of Housing & Community Engagement
ysmith@theplanningcouncil.org
Becky O’Meara
Community Planner romeara@theplanningcouncil.org