Authorised access points: - PowerPoint Presentation

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Authorised access points:Headings in RDA

Cambridge University Library

Written for Cambridge use by Celine Carty

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ReminderHeading

in AACR2authorised access pointin RDA= AAP

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OverviewWhat is the same?What is different?

New types of authorised access points What’s different in existing AAPs?What RDA says about AAPsRDA authority recordsGlobal database changes

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What is the same?Cambridge still a NACO library, creating and updating authority recordsStill doing maintenance in

cambrdgedb to ensure existing bibs use correct authorised formsStill expect records in the cambrdgedb database to use authorised formsStill proposing new AAPs as required4Slide5

Checking aaps in bib recordsMake sure you check

every authorised access point against the authority file1XX, 1XX+240, 7XX, 8XXBAM in Cataloger’s Toolkit or other methodsREMEMBER that Voyager’s own “validation” screen is not sufficient!

highlight, click on search to see the Browse Headings List and view authority record5Slide6

What is different?Family names

AACR2 Families could only be included as subjects (LCSH) in bib recordsLCSH for families applied for ALL families with the same name (or variants of the same name)RDA Families can be creators or contributors in bib records

Families can be established in LC/NAF for specific families (for use in 100 3# or 700 3#)

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Family name example

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600 30 applies to ALL families with

Chatman

name or variants of

Chatman

name

100 3_: the specific family in South Carolina

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What is different?Fictitious & non-human entities

AACR2only human beings were considered “persons” for purposes of added entriesRDA“Persons include fictitious entities” (RDA 9.0) and non-human entitiesThey can be established in the LC-NAF and given as creators/contributors

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Library of Congress Subject Heading (600 field)

RDA Name authority record (100 or 700 field)

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What’s different?Differences in how AAPs look

Existing headings will look different:New elements form part of the preferred nameJr., Sr., III, etc.New “occupation” qualifiers to break conflictCan no longer use certain types of qualifiers

No more abbreviationsNo more fl., ca., b., d., Dept., etc.11Slide12

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Changes to personal names

Words, etc., indicating relationships are treated as part of the preferred name and always recorded if present

RDA 9.2.2.9.5For example, Jr., Sr., fils, père and numbers (e.g., III)

Saur, Karl-Otto, Jr.Dumas, Alexandre

,

père

Hatfield, Frederick C., IISlide13

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Qualifier of occupation

Qualify by profession or occupation

RDA 9.19.1.6Can be professional, occupational, unpaid or recreationalAdd only to distinguish one access point from another in the absence of: birth/death dates, fuller form of name or period of activity

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Occupation qualifier examples

100 1# $a

Niven, William $c (Clergyman) 100 1# $a Waters, Chris $c (Poet)

100 1# $a Green, Kevin $c (Angler) 100 1# $a Davies, Simon $c (Crime fiction author)

100 1# $a Turner, Martin $c (Travel writer)

100 0# $a Big Hand $c (Musician)

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Qualifiers that can no longer be usedT

itles and terms of address not covered by RDA 9.19.1.2 Post-nominal letters denoting a degree, or membership of an organization also not included Abraham, Martin, Dr.

Graves, Ernest, Lt. Gen. Young, Joseph, Rev.

Hughes, Claire, Ph. D. Carter, Thomas, of London None of the above is a permitted RDA authorized access point 15Slide16

No more abbreviationsAACR2 RDA

Abbreviates months Does not abbreviate months15th cent. 15th centuryca. 1837-ca. 1896 approximately 1837- approximately 1896fl. 1788-1803 active 1788-1803b. 1825 1825-

d. 1945 -1945Dept. Department (unless name uses the form Dept.)

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What’s different? Conferences

Conferences, meetings, exhibitions, fairs and festivals all now have same rules (RDA 11.2.2.11)Remove from the preferred name any indication of its number or year(s) of convocationDo not remove indication of frequency (Annual, Biennial, etc.)

CAV

(Conference) NOT CAV ’91

Annual Conference on Fishing

NOT

Conference

on

Fishing

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What’s different?

“Named” conferences

A conference name need not contain a word that denotes a conference, to be considered named (and given in 111)Former practice followed LCRI 21.1.B1 and required the name to include a word such as “symposium”, “conference”, “colloquium”, etc.Has no equivalent in RDA or the LC-PCC PS

Freedom

& Faith

Digital

Library

Futures

May

not convey the idea of a corporate body

so add qualifier (Conference

)Slide19

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Collective & individual conference

name authority records

RDA requires both individual and collective conference name authority records (RDA & LC-PCC PS 11.13.1.8)Records

created for individual conferencesRecords created for individual instances of sequential conferencesRecords created for collective run of sequential conferences

British Knitting Conference

British Knitting Conference

British Knitting Conference $n (4

th

: $d 2010 : $c Norwich, England)

$n (4

th

: $d 2010 : $c

Norwich

, England)Slide20

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Individual conference names

Individual

conference name authority record:Used for a single instance of an ongoing (sequential) conference or for individual one-off conferencesNARs now needed for single instances of ongoing

conferences:111 2# $a Conference on Bats $n (3rd

: $d 1999 : $c

Whitby, England)

111 2# $a BTR (Conference) $n (2nd : $d 2002 : $c University of Iowa)

Individual name authority record for exact name must existSlide21

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Collective conference names

Collective

conference name authority recordUsed for the whole series of an ongoing conference

111 2# $a Conference on Bats 111 2# $a BTR (Conference)

Individual and collective records co-exist on the authority file, for most conferences you will need both a collective and an individual authority recordSlide22

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AACR2 conference names

Existing AACR2 authority records do not follow the individual/collective pattern

Existing records are flagged with a 667 note: 667 ## $a THIS 1XX FIELD CANNOT BE USED UNDER RDA UNTIL THIS RECORD HAS BEEN REVIEWED AND/OR UPDATED

This means this authorised form cannot be used in RDA bib records (though it can be used for AACR2 records). Pass to NACO cataloguer for upgrading to RDA.Slide26

What’s different? Specific changes

Changes for authorised access points for works/expressions130, 240, 700 $t, 730, etc.No more $l Polyglot and only one language in $lChanges for authorised access points for sacred scripturesNo more abbreviations: New Testament not N.T.

Individual books are no longer grouped under a testamentAAP for Koran will change to Qur’an

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AAPs for sacred texts

27AACR2

RDABible. O.TBible.

Old TestamentBible. N.T.Bible. New TestamentBible. O.T. Genesis

Bible. GenesisBible. N.T. Acts

Bible. Acts

Koran

Qur'anSlide28

What’s different? RDA means…

In general:More types of entities in 1XX More instances of 1XX in recordsMore AAPs altogetherRelationship designators are not part of the authorised form and do

not appear in the authority records. Relationship designators also do not affect indexing or searching28Slide29

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What RDA says about AAPs

Recording Attributes of...

Section 3: Person, Family & Corporate BodyCh. 8: General GuidelinesCh. 9: Identifying Persons

Ch. 10: Identifying FamiliesCh. 11: Identifying Corporate Bodies

Section 4: Concept, Object, Event & Place

Ch. 16: Identifying PlacesSlide30

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What RDA says about AAPs

& relationships

Recording Relationships between...Section 9: Persons, Families & Corporate BodiesCh. 29: General Guidelines

Ch. 30: Related PersonsCh. 31: Related FamiliesCh. 32: Related Corporate BodiesSlide31

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RDA Appendices for AAPs

Appendix A

: CapitalizationAppendix B: AbbreviationsAppendix E: Record Syntaxes for Access Point Control [i.e. punctuation]Appendix F

: Additional Instructions on Names of Persons [i.e. languages]Appendix K: Relationship Designators [...] between Persons, Families and Corporate BodiesSlide32

New fields for MARC authority records

046: special coded dates370: associated place371: address372: field of activity

373: affiliation374: occupation375: gender

377: associated language380: form of work381: other distinguishing characteristics of work or expression

382: medium of performance383: numeric designation of musical work384

: key

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RDA authority record

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046 - Special coded dates

“Dates that are associated with the entity described in the record”

$f - Birth date $s - Start period $g - Death date $t - End period

Eg. 046 ## $f 19360505

100 1# $a Johnson, Enid, $d 1936-

046 ## $s 20

100 1# $a Cameron, Ian $c (Pastor)Slide35

046 date information

 Date information046Born 1949,

died 1997$f 1949 $g 1997

Born 24th February 1980$f 19800224Active 1730$s 1730

Active 1900-1920    $s 1900 |t 1920 

Active 20th century (1900s)

$s

19

Active 20th-21st centuries

(

1900s-2000s)

$s

19 |t 20 

Conference

held 14-16

th

Sept. 2011

$s 20110914 $t 20110916

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368 – Other attributes of person

or corporate body

Term to describe a type of corporate body or jurisdictionLCSH preferred, with $2 lcsh

$a - Type of corporate body $b - Type of jurisdiction

$c - Other designation

E.g. 368 ## $a Societies $2

lcsh

368 ## $a Congresses and conventions $2

lcsh

368 ## $b Cities and towns $2

lcshSlide37

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370 - Associated place

“A town, city, province, state, and/or country associated with persons, corporate bodies, families [etc.]”

$a - Place of birth (NR)$b - Place of death (NR)$c - Associated country (R)$e - Place of residence/headquarters (R)

$f - Other associated place (R)Slide38

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370 examples

100 1 $a Singer, Isaac

Bashevis, $d 1904-1991370 $a

Radzimyn, Poland $b Surfside, Fla.

[born:

Radzimyn

, Poland; died: Surfside, Fla.]

100 1 $a Parker, Bobby $c (Poet)

370 $c Great Britain $e Kidderminster, England

[associated country: Great Britain; residence: Kidderminster]Slide39

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371 - Address

“

An address (as well as electronic access information such as email, telephone, fax, TTY, etc. numbers) associated with the entity described in the record”$a - Address $b - City $c - Intermediate jurisdiction $d - Country

$e - Postal code $m - Electronic mail addressSlide40

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372 - Field of Activity

“A field of

endeavor or area of expertise in which the person or corporate body is or was engaged”LCSH terms are preferred, $2 lcsh$a - Field of activity

100 1# $a Shelley, Percy Bysshe, $d 1792-1822

372 ## $a

Poetry $2

lcsh

100

1# $a

James, Charles, $d 1989-

372

## $

a Philately $a Philosophy $2

lcsh

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373 – Associated group

“

Information about a group, institution, association, etc., that is associated with the entity ”LC/NAF terms preferred, $2 naf$a - Associated group

E.g. 100 1# $a Ashton, John, $d 1947-

373 ## $a University of Leeds $2

naf

100 1# $a Jones-Williams, Mari

373 ## $a BBC Wales $2

nafSlide42

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374 - Occupation

“

Information about profession or occupation in which a person works or has worked”LCSH terms are preferred, $2 lcsh$a - Occupation

E.g. 100 1 # $

a Brown,

Philippa

374 ## $a

College teachers $2

lcsh

100 1# $a Stevens, Peter $c (Painter)

374 ## $a Painters $2

lcshSlide43

43372, 374 and occupation qualifiers

LCSH terms that are suitable in 374374 $a Motion picture producers and directors $2

lcshare sometimes unsuitable as an addition to the access point

100 1# $a Jackson, Richard $c (Motion picture producer)

Addition to access point can correspond to both 372 and 374:

100 1# $a

Paterson, Craig

$c

(Lecturer in

criminology

)

372 ## $a

Criminology

$2

lcsh

374 ## $a

College teachers

$2

lcsh

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375 - Gender

$a - Gender (R)

375 ## $a male375 ## $a femaleSlide45

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377 - Associated Language

$a - Language code

$l – Language term 100 1# $

aNabokov, Vladimir, $d 1899-1977 377

## $a

rus

$a

eng

100 1# $a

Zingani

, Willie T.

377 ## $a

nya

$l

Chewa

[

Chewa

dialect is under the collective code

nya

(Nyanja)]Slide46

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378 – Fuller form of personal name

“A name element used to distinguish a person from another person with the same name”

$q – Fuller form of personal name 100 1# $a Johnson, A. W. $q (Alva William)

## $q Alva

William

100 1

# $

a Jacoby, R. S.

378 ## $q

Robert Simon

670 ## $a

E-mail from author, 1 April 2013 $b

(

Robert Simon Jacoby

)Slide47

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Authority work required

Send for authority control work if:

You need a new access point Authority record needs extra information (e.g. references)Undifferentiated record can be differentiated (e.g. by occupation)Authority record is flagged with a 667 noteSlide50

667 note667 note: THIS

1XX FIELD CANNOT BE USED UNDER RDA UNTIL THIS RECORD HAS BEEN REVIEWED AND/OR UPDATED Cannot be used in RDA records; can be used in AACR2If you come across one in RDA cataloguing, pass it on for NACO work via the usual workflows 50Slide51

Changes to the authority file – 1 Lots of changes for RDA done as global updates to authority records, files released in batches to libraries

Phase 2 just underway now (March 2013):Expand abbreviations (arr., acc., unacc., Dept., cent., fl., ca.)Replace “b.” and “d.” in dates with hyphensChange “violincello” to “cello” in headingsChanges to Bible and Koran headings

Modify “Selections” to “Works. Selections”www.loc.gov/aba/rda/pdf/lcnaf_rdaphase.pdf

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Changes to the authority file - 2During Phase 2, please be patient!There will

be a delay in dealing with the large number of updated records locally, but they are being done. Put in Toolkit request or email Fiona Grant in Authority Control as usual, but be aware that there is a huge amount of work going on behind the scenes

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More information

The slides for this presentation, along with lots of other RDA resources and documentation, are available from:http://www.lib.cam.ac.uk/libraries/login/RDA/docs.html53