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Module 7 Relationships in RDA Authority Control Cooperative and Instructional Programs Division Library of Congress 2014 1 Acknowledgements This course is the result of collaboration between ID: 743941

authority relationships form rda relationships authority rda form access core relationship control related fields bibliographic works expressions corporate 100

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Slide1

Descriptive CatalogingUsing RDA

Module 7

Relationships in RDAAuthority ControlCooperative and Instructional Programs DivisionLibrary of Congress2014

1Slide2

AcknowledgementsThis course is the result of collaboration betweenTim Carlton, Cooperative and Instructional Programs Division, Library of Congress Ingrid Hsieh-Yee, Ph. D., Dept. of Library & Information Science, Catholic University of AmericaIt has been adapted from training developed by Barbara Tillett and Judith Kuhagen, Library of Congress Policy and Standards Division, and other Library of Congress staffCOIN gratefully acknowledges PSD’s permission to adapt the material for the present purpose

2Slide3

About This MaterialThis training material has been created for a primary audience of Library of Congress staff.Other audiences are welcome to adapt and utilize it as they see fit. However, it should be understood that it reflects LC policies, and should not be interpreted to either prohibit or require specific practices for other libraries or organizations.3Slide4

4Relationships in RDASlide5

Learning ObjectivesBasics of RDA RelationshipsCore Relationships: Group 1 – Group 2Core Relationships: Group 1 – Group 1 Core Relationships: Group 2 – Group 25Slide6

Unit 1: Basics of RDA RelationshipsThe What and the WhyThe Who and the HowRelationships Between …Where are the Instructions?Relationship DesignatorsMethods of Expressing Relationships

6Slide7

7The What and the Why

What are relationships?Connections between entitiesAuthor/novel; composer/music; serial title/title change; work/expression; person/familyWhy are relationships important?Help users find what they want!Slide8

8The Who and the How

Who are the related entities?WEMI ; Person/Family/Corporate BodyIdentified byauthorized access pointidentifierURIbibliographic descriptionHow are they related?Role or functionDenoted byRelationship designatorOther indications (e.g., MARC tag)Slide9

9

Relationships Between …Resources and associated persons, families, and corporate bodiesGroup 1 – Group 2WEMI – P/F/CBResources and other resourcesGroup 1 – Group 1WEMI - WEMIPersons, families, corporate bodies and other persons, families, corporate bodies Group 2 – Group 2P/F/CB – P/F/CB

9Slide10

10Where are the Instructions?

Between resources and associated persons/families/corporate bodiesChapters 18-22; Appendix IUsed in bibliographic recordsBetween resources Chapters 24-28; Appendix JUsed in bibliographic and authority recordsBetween persons/families/corporate bodiesChapters 29-32

, Appendix KUsed in authority recordsSlide11

11

Relationship DesignatorsThey ‘designate relationships’ (duh!)Appendices I, J, and K are ‘open’ listsOnly a few designators are core That’s what we’ll focus on in this moduleOtherwise, cataloger judgmentIf you use them, use them appropriatelyConsult the PCC Guidelines for the Application of Relationship Designators in Bibliographic Records

11Slide12

12

Relationship Designators –PCC Guidelinesinclude a relationship designator for all creators, whether coded 1XX or 7XXuse designators from RDA appendicesprefer a specific term to a general oneif the nature of the relationship cannot be determined, do not assign a designatorif multiple designators are appropriate because the same entity has multiple roles, prefer to use repeated $e100 1 Stone,

Melicent, $e author, $e illustrator12Slide13

13

Relationship Designators –Example from RDA Appendix I

13Slide14

14

Methods of Expressing Relationships Authorized access point 110 2# $a Society of Linguists, $e authorStructured description776 08 $i Also issued as: $t Health statisticsUnstructured description500 ## $a Translation of the author’s novel Digital fortressSlide15

15

Methods of Expressing Relationships-- MARC coding$e of 100-110 and 700-710$j of 111 and 711$i of 700-730 $i of 76X-78X linking entry fields MARC 21 tags and indicators780 “continues”; 785 “continued by”264 fields (publisher, distributor, etc.) Slide16

16

Methods of Expressing Relationships-- Form of 700/730 Access PointsWhen citing another resource in 700-730 authorized access points:Use the form found in the Authority RecordSlide17

17Methods of Expressing Relationships

-- Form of 760-787 Linking FieldsWhen citing another resource in 760-787 linking fields (for example, a reproduction)Copy/paste what is in the existing bibliographic record for that resource and adjust the subfield coding as appropriateSlide18

Unit 2: Core Relationships:Group 1 – Group 2Relationships that are Expressed in Bibliographic RecordsRelationships to WorksRelationships to ExpressionsRelationships to ManifestationsRelationships to ItemsSummary of Core Relationships

18

18Slide19

19

Relationships that are Expressed in Bibliographic Records

Creators and others associated with works (RDA 19) Contributors associated with expressions (RDA 20)Manufacturers, publishers, distributors associated with manifestations (RDA 21)Owners, annotator, autographer, etc. associated with items (RDA 22)Appendix I for Relationship DesignatorsSlide20

20Relationships to Works –

Creators“a person, family, or corporate body responsible for the creation of a work”involved at the work levelauthorcompiler (if a creator)composerfilmmakerinterviewerprogrammer[and others … ]Slide21

21Relationships to Works –

CreatorsRDA and LC-PCC PS 19.2Core relationshipcreator having principal responsibility named firstIf principal responsibility is not indicated, first-namedauthorized access point in 1XX fieldIf multiple, apply cataloger judgmentauthorized access point in 7XX field(s)Relationship designators from I.2.1

$e of 1XX/7XXSlide22

22Relationships to Works –

Creators -- Examples

110 $a Society of Linguists, $e author.710 $a Linguists International, $e author. 100 $a Glass, Philip,

$e composer

.

110 $a Virginia,

$e enacting jurisdiction

.Slide23

23

Relationships to Works –Other Entities -- Examples19.3 Others associated with worksRelationship designators from I.2.2

23710 $a ABC Institute, $e sponsoring body

.

710

$a

California Academy of Sciences,

$

e

issuing body

.Slide24

24Relationships to Expressions –

Contributors“a person, family, or corporate body contributing to an expression”involved at the expression leveltranslatoreditor of compilationsperformerillustratorarranger of musiccompiler (if not a creator)Slide25

25Relationships to Expressions –

ContributorsRDA and LC-PCC PS 20.2Core relationshipsLC Practicefirst illustrator of resource intended for childrenif multiple, apply cataloger judgmentPCC Practiceif considered important for identificationAuthorized access point in

7XX field(s)Relationship designators from I.3Slide26

26Relationships to Expressions –

Contributors -- Example

100 1# $a Wood, Audrey, $e author.245 14 $a The napping house / $c Audrey Wood ; illustrated by Don Wood.700 1# $a Wood, Don, $e illustrator.Notes: LC policy: provide AAP for the contributor and

add

$e illustrator

2nd

statement of responsibility is not core but is

helpfulSlide27

27Relationships to Expressions –

Contributors -- Example

100 1# $a Lindgren, Astrid, $d 1907-2002, $e author.240 10 $a Pippi Långstrump. $l English245 10 $a Pippi Longstocking / $c Astrid Lindgren ; translated by Tiina Nunnally. 700 1# $a Nunnally, Tiina, $d 1952- $e translator.

Notes:

700 and use of relationship designator

translator

are both ‘cataloger judgment’

2nd

statement of responsibility is not core but is

helpfulSlide28

28Relationships to

Expressions –Contributors -- Example

245 $a Favorite American music / $c performed by the Baltimore Symphony Orchestra with Marin Alsop conducting.505 $a … [various pieces performed]710 $a Baltimore Symphony Orchestra, $e performer.700 $a Alsop, Marin, $e conductor.*

*

prefer a specific term to a general one if it can be easily determinedSlide29

29Relationships to Manifestations

Persons/families/corporate bodies involved at the manifestation levelproducerpublisher (broadcaster, etc.)manufacturer (printer, engraver, etc.)distributor (film distributor, etc.)Slide30

30

Relationships to ManifestationsRDA Chapter 21Record “if considered important for access”Relationship designators from I.4Very few listedProducer, publisher, manufacturer, distributor are separate RDA elements

30Slide31

31Relationships to Manifestations --

Examples

264 #1 $a Bethesda : $b NIH, $c 2008.710 2# $a National Institutes of Health (U.S.), $e broadcaster.264 #1 $a St. Paul : $b West Publishing Company, $c 2011-710 2# $a West Publishing Company, $e publisher.*

* “publisher” is not found in Appendix I.4 but may be used as a relationship

designator,

per PCC Guideline

4Slide32

Relationships to ItemsPersons/families/ corporate bodies involved at the item levelownercustodiancuratorRDA Chapter 22Record “if considered important for access”Relationship designators from I.532Slide33

33

Relationships to Items –Examples

500 $a University Library's copy has ms. notes by author on endpapers. $5 IaH700 $a Smiley, Jane, $e annotator. $5 IaH

541 $c Gift; $a John Jefferson; $d 2011.

$5 DLC

700 $a Jefferson, John, $e donor. $5 DLCSlide34

34Summary of Core Relationships

Works

First creator in 1XX, others in 7XX PCC requires $e for all creatorsExpressions 700 -- with $e illustrator -- for first illustrator of resource intended for childrenManifestationsCataloger judgment

Items

Cataloger

judgmentSlide35

Unit 3: Core Relationships:Group 1 – Group 1Relationships that are Expressed in Bibliographic or Authority RecordsRelated WorksRelated ExpressionsRelated ManifestationsRelated ItemsSummary of Core Relationships

35

35Slide36

36Relationships that are Expressed in Bibliographic or Authority Records

Related works (RDA 25)Related expressions (RDA 26)Related manifestations (RDA 27)Related items (RDA 28)Appendix J for Relationship DesignatorsSlide37

37Related Works

RDA Chapter 25Common work relationshipswhole-part, e.g.,works in a compilationchapters in a bookadaptationssupplementssequential relationships (e.g., earlier and later serials)LC-PCC PS 25.1Slide38

38Related Works --

LC Core RelationshipsLC/PCC core work relationshipsWhole-part relationships for works in a compilationSerial relationships (core for CONSER records)“Continues”“Continued by”Slide39

39Related Works –

Whole-Part Relationships for CompilationsLC-PCC PS 25.1Give 505 contents note unless:contents are indicated in another area (e.g., 245 $a because no collective title present) orburdensomeGive 7XX analytical authorized access point for first or predominant part (use cataloger judgment re: additional 7XXs)Don’t apply to: anthologies of poetry, conference proceedings, hymnals, journals, interviews, etc.Slide40

40Related Works – Examples

Whole-Part Relationships

100 1# $a Shakespeare, William, $d 1564-1616.240 10 $a Plays. $k Selections245 10 $a Hamlet ; $b King Lear / $c William Shakespeare.700 12 $i Container of (work): $a Shakespeare, William, $d 1564- 1616. $t Hamlet.700 12 $i Container of (work): $a Shakespeare, William, $d 1564- 1616. $t King Lear.

2nd indicator “2” in 700 indicates “analytical entry”

$

i

explicitly

describes the type of relationship

per PCC Guideline 14Slide41

41Related Works – Examples

Serial Relationships

245 00 $a TCA journal.785 00 $t Journal of professional counseling, practice, theory, & research $x 1556- 6382 $w (DLC) 2005205756 $w (OCoLC) 55891574245 00 $a Journal of professional counseling, practice, theory, & research.

780 00 $t TCA journal

$x 1556-4223 $w (DLC)

93645762 $w (OCoLC) 26906768

785 = relationship “Continued by”

780 = relationship “Continues”Slide42

42Related Works – Examples

Authority Record046 ## $k 1944100 1# $a Chase, Mary, $d 1907-1981. $t Harvey380 ## $a Play530 #0 $w r $i Adapted as a motion picture (work): $a Harvey (Motion picture) 670 ## $a Harvey, 1950.670 ## $a Wikipedia, Jan. 6, 2011 $b (Harvey; Pulitzer Prize-winning play by Mary Chase; premiered in 1944)Slide43

43Related Expressions

RDA Chapter 26Common expression relationshipswhole-parte.g., translations in a compilationrevisionseditionstranslationslanguage editionsabridgementsLC-PCC PS 26.1Slide44

44Related Expressions --

LC Core RelationshipsLC/PCC core expression relationshipsWhole-part relationships for expressions in a compilationSerial relationshipsWays to indicate the relationshipAuthorized access pointStructured descriptionUnstructured descriptionSlide45

45Related Expressions – Example

Whole-Part Expressions

100 1# $a Petterson, Per, $d 1952-245 10 $a Two Norwegian novels / $c Per Petterson.505 0# $a Out stealing horses -- To Siberia.700 12 $a Petterson, Per, $d 1952- $t Ut og stjæle hester. $l English.700 12 $a Petterson, Per, $d 1952- $t Til Sibir. $l English.740 02 $a Out stealing horses.740 02 $a To Siberia.

* First 700 satisfies the core requirement; 2

nd

700, and 740s, are optional but helpfulSlide46

46Related Expressions – Example

Serial Relationship

Structured description for other language edition130 0# $a Revista de política y derecho ambientales en América Latina y el Caribe. $l English.245 10 $a Journal of environmental policy and law in Latin America and the Caribbean.775 08 $i Issued also in Spanish under title: $t Revista de política y derecho ambientales en América Latina y el Caribe. Slide47

47Related Expressions – Example

Translation

Optional approach 1: Authorized access point100 1# $a Brown, Dan, $d 1964-240 10 $a Digital fortress. $l French245 10 $a Forteresse digitale.700 1# $i Translation of: $a Brown, Dan, $d 1964- $t Digital fortress.Slide48

Related Expressions – ExampleTranslationOptional

approach 2: Structured description in 500 field100 1# $a Brown, Dan, $d 1964-240 10 $a Digital fortress. $l French245 10 $a Forteresse digitale.500 ## $a Translation of: Digital fortress / Dan Brown. -- 1st ed. -- New York : St. Martin’s Press, 1998. -- 371 pages ; 22 cm.

48Slide49

49Related Expressions – Example

Translation

Optional approach 3: Structured description in 765 field: 100 1# $a Brown, Dan, $d 1964- 240 10 $a Digital fortress. $l French 245 10 $a Forteresse digitale. 765 0# $i Translation of: $a Brown, Dan, 1964- $t Digital fortress $b 1st ed. $d New York : St. Martin’s Press, 1998 $h 371 pages ; 22 cm $w (DLC) 9703318Slide50

50Related Expressions – Example

Translation

Optional approach 4: Unstructured description in 500 field100 1# $a Brown, Dan, $d 1964-240 10 $a Digital fortress. $l French245 10 $a Forteresse digitale.500 ## $a Translation of the author’s novel Digital fortress.Slide51

51Related Manifestations

RDA Chapter 27Common manifestation relationshipsreproductionsdifferent formats for the same expression (e.g., book vs. CD; book vs. PDF)special issuesLC-PCC PS 27.1Slide52

52Related Manifestations –

LC Core RelationshipsLC/PCC core manifestation relationshipsReproductions“reproduction” is used in a broad sensenot revised editionsWays to indicate the relationshipStructured descriptionUnstructured descriptionNot by Authorized access pointLinking entry fields775 or 7765XXSlide53

53Related Manifestations –

Reproductions: LC CoreUse a structured description to give information about the original775 field if the carrier type is same 776 field if the carrier type is different Use information ‘as is’ from the record for the originalUse relationship designator “Reproduction of (manifestation)”If detailed information is not available, give bibliographic history in 500 fieldSlide54

54Related Manifestations –

Example

245 00 $a Health statistics for elementary -school children.264 #1 $a Baltimore : $b Johns Hopkins University, $c 2009-300 ## $a volumes ; $c 27 cm776 08 $i Also issued as: $t Health statistics for elementary-school children $d Baltimore : Johns Hopkins University, 2009- $h CD- ROMs : 4 ¾ in.Slide55

55

Related Manifestations –Example

100 1# $a Ringwalt, J. Luther $q (John Luther)245 10 $a Anecdotes of General Ulysses S. Grant.264 #1 $a Washington, D.C. : $b Library of Congress Preservation Microfilming Program, $c 1993.300 ## $a 1 microfilm reel (118 pages) ; $c 35 mm776 08 $i Reproduction of (manifestation): $a Ringwalt, J. Luther (John Luther) $t Anecdotes of General Ulysses S. Grant $d Philadelphia : J.B. Lippincott Company, 1886 $h 118 p. ; 18 cm. $n Call number of original: E672.R58 $w (DLC) 10032685Slide56

56

Related Items

RDA Chapter 28Common item relationshipsReproduction of a specific copy“Bound with”Item added to copy of manifestation in a special collectionRelationships that apply only to a single copy of the manifestationUsually local informationLC-PCC PS 28.1Slide57

57Related Items –

LC Core RelationshipsLC core item relationships ReproductionsSpecial relationships for rare materials“Bound withs”Ways to indicate the relationshipStructured descriptionUnstructured descriptionNot by Authorized access pointMARC fields 775,

776, 5XXSlide58

58

Related Items –Examples

501 $i With: $a ___________. $5 DLC775 $i Reproduction of (item): $t Hiking in Unicoi State Park $d Helen, GA : RST Publishers, 1955 $h 22 p. : ill. ; 19 cm.Slide59

59Summary of Core Relationships

Works and Expressions

Whole-part relationshipsSerial sequential relationshipsManifestations Reproductions Items: Reproductions“Bound withs”Slide60

Unit 4: Core Relationships:Group 2 – Group 2Relationships that are Expressed in Authority RecordsHow to Record these RelationshipsCore RelationshipsOther Relationships

60

60Slide61

61

Relationships between persons, families, and corporate bodiesRelated persons (RDA 30)Related families (RDA 31)Related corporate bodies (RDA 32)

Relationships that are Expressedin Authority RecordsSlide62

62

How to Record These Relationships

5XX fieldsRelationships indicated by …$w with the value rMay be thought of as:“this field records an entity related to the entity in the 1XX”$i with a designator from RDA Appendix KMay be thought of as:“and this is the specific nature of that relationship” Slide63

63

Different identities for persons (pseudonyms)Earlier and later forms of a corporate nameOther than these core relationships, all other 5XX references are optional

Core RelationshipsSlide64

64Core Relationships –

Different IdentitiesDepends on number of identities2 identities3 or more identitiesLC-PCC PS for 30.1.1.3:When creating name authority records for a person with different identities, follow the guidelines in the Descriptive Cataloging Manual Z1Slide65

65Core Relationships –

Different Identities – 2 IdentitiesReciprocal 5XX fields in each authority recordMay optionally include$w r$i Real identity or$

i Alternate identitySlide66

66Different Identities --

2 Identities -- Examples

100 1# $a Bachman, Richard500 1# $w r $i Real identity: $a King, Stephen, $d 1947-

100 1# $a King, Stephen, $d 1947-

500 1# $w r $

i

Alternate identity: $a

Bachman, Richard

100 1# $a King, Stephen, $d 1947-

500 1# $a Bachman, Richard

100 1# $a Bachman, Richard

500 1# $a King, Stephen, $d 1947-

Or, optionally …Slide67

67Core Relationships –

Different Identities – 3 or more Identities5XX fields with $w nnnc663 fieldSlide68

68

Different Identities -- 3+ Identities -- Example

100 1# $a Twain, Mark, $d 1835-1910500 1# $w nnnc $a Clemens, Samuel, $d 1835-1910500 1# $w nnnc $a Snodgrass, Quintus Curtius, $d 1835-1910663 ## $a For works of this author written under other names, search also under $b Clemens, Samuel Langhorne, 1835-1910, $b Snodgrass, Quintus Curtius, 1835-1910

100 1# $a Clemens, Samuel, $d 1835-1910

500

1#

$w nnnc

$a Twain, Mark, $d 1835-1910

663 ## $a For a listing of the names used by this

author, search also under: $b Twain, Mark,

1835-1910Slide69

69Core Relationships –

Earlier/Later Corporate Bodies

110 2# $a Library of Congress. $b Cataloging Policy and Support Office510 2# $w r $i Successor: $a Library of Congress. $b Policy and Standards Division110 2# $a Library of Congress. $b Policy and Standards Division

510 2# $w r

$

i

: Predecessor:

$a Library of

Congress

.

$

b Cataloging Policy and

Support

Office

The specific nature of the relationship between the two

bodies is indicated

by

the use of relationship

designators in

$

iSlide70

70

Other Relationships

Cataloger judgment to include a term from RDA Appendix K to designate the specific relationship For exampleGroup memberEmployerDescendantsIf you include $i, you must also include $w rSlide71

71

Other Relationships –

Examples100 1# $a Garr, Arnold K.510 2# $w r $i Employer: $a Brigham Young University

100 1# $a Carroll, Charles N. $q (Charles

Negus), $d 1817-1902

500 3# $w r $i Descendants:

$a Carroll

(Family : $g Carroll, Charles N.

(Charles Negus), 1817-1902)Slide72

72Summary of Core Relationships

Different identities for persons

Immediately preceding/succeeding corporate bodiesSlide73

73

Exercise onCreators and ContributorsExercise #6 Creators and ContributorsSlide74

74Authority ControlSlide75

Learning ObjectivesWhat is Authority Control?The Structure of Authority RecordsExamplesThe Broader Application of Authority Control75Slide76

Unit 1: What is Authority Control?DefinitionsWhy is Authority Control ‘Integral’?Features of Authority Control

76Slide77

77Definitions

“the control over different forms of access points”Tillett, Barbara B. “Considerations for Authority Control in the Online Environment,” in Authority Control in the Online Environment: Considerations and Practices (New York: Haworth Press, c1989)Slide78

78

Definitions“ … the controlled access points and other information that institutions use to collocate works by a specific person, family, or corporate body … ”‘the aggregate of information about a person, family, corporate body, or work whose name is used as the basis for a controlled access point for bibliographic citations or for records in a catalog’Functional Requirements of Authority Data : a conceptual model (2009, as amended and corrected through July 2013)

78Slide79

79

Definitions –What Authority Control is Not“Have you ever heard it proposed that each book should be catalogued under the form of name appearing on the title without regard to uniformity and without regard to the different forms of name adopted by the author, or arising from the different languages in which works by the same may be printed?”Question posed in 1849 by Lord Ellesmere, chairman of a group inquiring into the constitution and government of the British Museum

79Slide80

80

Why is Authority Control ‘Integral’?Perhaps the best way to understand the importance of Authority Control is to ask some questions that users might ask …Keep in mind Lord Ellesmere’s suggestion

80Slide81

81

Why is Authority Control ‘Integral’?Imagine you are searching for resources by and about former President Clinton …What do you need to know?What is his name (i.e., ‘access point’)?Clinton? Blythe? Bill? William? In what capacity?Private citizen? Head of state?Which variant names might lead you to resources?“Where in the catalog can I expect to find the resources gathered?”

81Slide82

82

Why is Authority Control ‘Integral’?Or imagine you are searching for things by and about Mark Twain … What is his name?Twain? Clemens? Another pseudonym? Which Mark Twain, if there are several?How can I distinguish the ‘right’ one from the ‘wrong’ one?“How can I be sure that I have retrieved everything associated with Mark Twain -- my Mark Twain”?

82Slide83

83

Why is Authority Control ‘Integral’?In fact, imagine that you are searching for resources by and about …William Shakespeare (how to spell it?)His work Hamlet (or is it The tragedie of Hamlet?)Muhammad Ali (or is it Cassius Clay?)Jackie Kennedy (or Jacqueline? or Onassis?)

Mao Tse-Tung or Muammar Qaddafi (what is the transliteration? what is the name-order?)OCLC (or is it one of the body’s earlier names?)“Where are you going to search?Especially if you are not sure of the spelling or ‘controlled’ form of the name?83Slide84

84

Why is Authority Control ‘Integral’?Authority Control helps you … know where to searchknow that you have retrieved everything by or about the entityknow that you have retrieved only resources related to the correct entitybe led to the correct form if you search for the wrong formWe will not look at how or why the controlled form is chosenWe will

only look at the ways an Authority Record helps you do these things84Slide85

85

Why is Authority Control ‘Integral’?FRAD: authority control is “integral to the functioning of a catalogue”Benefits catalogersHelp identify and distinguish between controlled access points in a catalogBenefits end-usersHelp search the controlled form of an author’s name or of a title to retrieve bibliographic resourcesWhat does “Controlled” mean?Constructed to ‘established’ standardsNot necessarily as it appears in resource

85Slide86

86

Features of Authority ControlUnique consistent headingsReferences for variant formsLinks to related headingsFacilitate the collocation functionAll works of a person, family, or bodyWhich expressions and manifestations are held by the libraryWhat items the library holds on a topic

86Slide87

87Features of Authority Control –

How is it Related to FRBR/FRAD?Collocation addresses FRBR User TasksFind, Identify, Select, ObtainWhat resources?WEMI resourcesProduced by a Person, Family, Corporate BodyAuthority Control addresses how these entities are namedFRAD User TasksContextualize – place the entity in context

Justify – document choice of nameSlide88

Unit 2: The Structure of Authority RecordsOverviewRequired FieldsOptional Fields

88

88Slide89

89

Overview

What follows is a very brief overview of the MARC format for Authority records, sufficient to enable you to …apply what you see in a Name Authority Record (NAR)assign the correct controlled access point(s) in bibliographic recordsrecognize NARs that need to be updated or revised by a full-level catalogerSlide90

90Overview

First, we will discuss the structure in generalFocus on the ‘big picture’ – don’t get lost trying to memorize all the details of the MARC Authority formatLater, we will learn more about the MARC coding by seeing examplesDescriptive Cataloging Manual (DCM), section Z1 Slide91

91Overview

Structure similar to Bibliographic formatTagsIndicatorsSubfields…and there are patternsBut significantly differentThe difference betweencoding for a specific bibliographic resource, andcoding that tells you the controlled form of an entity’s name‘Unique-ness’Slide92

92

OverviewBasic MARC Structure of a NARAnd there are other elements that can be included, as we will see …

010 Library of Congress Control Number1XX Heading4XX See Reference5XX See Also Reference670 Source Found Citation675 Source Not Found Citation92Slide93

93Required Fields –

Library of Congress Control Number010 fieldIdentifies the record uniquelySometimes called an “identifier”Envisioned for expanded usefulness in a future ‘linked data’ environment Slide94

94Required Fields –

Heading (1XX)The “controlled” name for the entityThe form to be used wherever the access point is provided in a bibliographic recordDetermined in accordance with cataloging instructions in RDA chapters 6, 8-11Slide95

95

Required Fields –See Reference (4XX) A “variant” form for the headingRefers the user from the ‘incorrect’ form to the ‘correct’ formReflects other forms used by the entity or by others to refer to the entity (e.g., in reference sources)A form not to be used in an access point in a bibliographic record‘Don’t look here; look there

’ (1XX)95Slide96

96

Required Fields –See-Also Reference (5XX)A “related” form for the headingRefers the user from one valid form to another valid formA form that may be used in an access point in a bibliographic recordCataloging instructions dictate which heading is to be used in each situation‘You can look here; but look there, too’

96Slide97

97

Required Fields –Citation for Source Data Found (670)A brief citation of a source in which the form of the heading is usedFirst 670: the resource initially catalogedOther 670s: usage in other resourcesDocument the actual forms usedContextualizeJustifyHelpful in identifying and distinguishingi.e., identifying the ‘correct’ Mark Twain‘In this resource, I found this form used’

97Slide98

98

Required Fields –Citation for Sources Not Found (675)A brief citation of a source in which the form of the heading has not been usedOften, what appears in the resource is a form related to a see-also referencethus, often appears in conjunction with 5XXHelps document the history of usagee.g., name changes, related headings, etc.ContextualizeJustify‘In this resource, I didn’t find the 1XX form, but I found this other form’

98Slide99

99

Optional FieldsMany other attributes can be added to a NARHelp address the ‘contextualize’ user taskAttributes defined in RDA chapters 9-11What follows is a very brief introduction to some of these optional fieldsKeep in mind that these are optionalEncouraged, but not required

99Slide100

100

Optional Fields046 Special Coded Dates370 Associated Place371 Address372 Field of Activity 373 Affiliation 374 Occupation 375 Gender

377 Associated Language378 Fuller Form of Personal Name100Slide101

Unit 3: ExamplesThe following examples are taken from the Library of Congress ILS databaseThey are meant to illustrate MARC coding of Authority Records, and may not be ‘RDA-ized’ in every respect or represent the latest or current instructions or procedures101

101Slide102

102Bill Clinton

In this portion of the NAR, we see highlighted the 010 and the 100 which tells us the controlled “heading”We also see the 046 field and some of the 37X fields which provide context for the entitySlide103

103

Bill Clinton (cont.)… here, we see 400 ‘see-reference’ fields for variant forms not to be used in bibliographic access pointsThese forms have appeared in resources

103Slide104

104

Bill Clinton (cont.)… here, we see 500 ‘see-also reference’ fields for variant forms of the heading, which may be used in certain bibliographic access pointsCataloging instructions specify which heading is correctThis is an unusual situation specifically called for -- in this case, because Clinton was a ‘head of state’

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Bill Clinton (cont.)… here, we see some of the 670 fields which document the sources in which forms of the heading (and information about the entity) have been foundBonus: Why do you think the controlled heading uses the first name “Bill”, rather than “William”?

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Muhammad AliHere, we see highlighted the 100 controlled form of the heading, and references from other forms which are not to be used in an access pointWe also see the 046 coded data for date of birth, and 37X fields to help contextualize the entity

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Muammar QaddafiLook at all these references from forms of the name not to be used in an access point!… and there are lots more!Having these forms in the NAR will help point searchers from the ‘wrong’ form to the ‘correct’ form

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Shakespeare’s HamletEven the title of a work has a controlled form – especially helpful for translations and variant titlesThese references will point any searcher from the ‘wrong’ title to the ‘controlled’ title

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Virginia TechWhen persons change names, the heading is changed (e.g., Muhammad Ali).When corporate bodies change names, multiple headings are used, and separate NARs are created for each period of usageIn 510 references, $w indicates ‘later’ or ‘earlier’

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Virginia Tech ‘reciprocal’ NARs exist for the earlier/later headings Each NAR has the appropriate 510 references (not shown here)

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Virginia Tech… the 670 fields provide information about the history of the names of this bodyThe dates cited in 670 fields can be used to determine the form to be used in an access point on a specific bibliographic resource

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Unit 4: The Broader Application of Authority ControlControlled Terms, Codes, and Relationship Designators in RDASubjectsThe principle of Authority Control, as applied in these contexts, is similar to the context of Name Authorities: the intent is to facilitate more effective human and machine retrieval and manipulation through the use of controlled vocabulary

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113Controlled Terms, Codes, and Relationship Designators in RDA

Content typeMedia typeCarrier typeConventional collective titles (e.g., “Plays,” “Poems,” “Novels”) Language terms and codesControlled terms in NAR 37X fieldsAuthorized form for Associated placesLCSH terms for Occupation/Field of activityRelationship DesignatorsSlide114

114Subjects

What are you searching for?What is the specific term?EarthquakesWhat variant terms might you search for?Quakes What are broader terms?Earth movementsNatural disastersWhat are narrower terms?Earthquake magnitudeWhat are related terms?SeismologyYou probably know of “

the red books’’