Central Region Area 4 - PowerPoint Presentation

Slide1

Central Region Area 4Venturing Training ConferenceStarting and SustainingVenturing Officer AssociationsSlide2

What is a VOA?The mission of a Council Venturing Officer’s Association is to promote and support the Venturing program, utilizing a standard organizational structure that

enables

the council

to grow membership by advancing leadership opportunities through communication, program, and administration.

2

Rewording of Area VOA MissionSlide3

3 A Council VOA preserves the Service Model

The National Cabinet

serves the Region VOAs

who serves the Area VOAs

who serves the Council VOAswho serve the Crews

and their VenturersSlide4

4

Central Region

Brian

Parro

Kris Zahrobsky

Area 4

Michael Gunther

Duane

ZobristSlide5

5

Step 1

Critical

Step 2

All officers

Step 3 Full VOASlide6

VOA StructureEntirely youth drivenAdvised by adultsVOA consists of four main

officers

President

VP of Administration

VP of ProgramVP of

Communications

VOA consists of all Crew Presidents

Other may

may be added or removed

6Slide7

Council Venturing PresidentWorks with the Council VOA AdvisorIs one of the two top youth leaders in the council.

Is the primary Venturing Ambassador in the Council

Helps

to achieve the Area 4 Venturing President’s goalsSets the Council Goals and oversees their achievement

Delegates responsibilities to Council VPs

Sets the tone for the program for the Council’s crews

Any other jobs as assigned by Area or Council

Advisors

7

Full description in SOPSlide8

Council VP of AdministrationWorks with the Council Associate Advisor for AdministrationDevelops and implements strategies to increase Venturing membership in the Council

Promotes and facilitates the selection and presentation of the

Venturing Leadership

Award and other appropriate Venturing awardsPromotes Venturing with Charter Organizations

Takes minutes of the Council meetings and publishes them

Any

other duties as assigned by the President

8

Full description in SOPSlide9

Council VP ProgramWorks with the Council Associate Advisor for ProgramSupervises activity chairs and the planning of fun, training and service activities

(

conferences, outings

, summits, and other events). Facilitates internal training events of the VOA.

Promotes external training events and maintains a knowledge base of all

training

opportunities available for youth and adult members in Venturing.

Any other

duties as assigned by the President

9

Full description in SOPSlide10

Council VP CommunicationsWorks with the Council Associate Advisor of CommunicationEnsures communication is happening throughout the Council via Facebook,

newsletters, websites, etc.

Works to maintain a contact list of crews in the Council with the help of the other Council Officers

Any other duties as assigned by the President

10

Full description in SOPSlide11

VOA AdvisorWorks with the adult Area Venturing Committee to support the youth driven programChairs the Council Venturing Committee or is a principle member of the committee and part of the Key 3 (or 4)

Serves as a mentor and advocate for the Council Venturing President

Works with each youth officer, mentoring them in their roles

Works with coordinating things between youth and

adults

Ensures fiscal, programmatic, and risk management issues are

properly addressed

.

11

Full description in SOPSlide12

Starting up, Stepping upSelect OfficersSuggestion: First time? Invite all Crew Presidents to a pizza evening. Ask the youth the best way to come up with a Council Venturing President. If they want to name someone on the spot – let them.

Create

SOP

Set goals

Set meeting datesStart working on

activities

Communicate – make your presence known

12Slide13

Selection of OfficersSelection process is handled at the council’s discretion (eventually written in to your Council Operation Procedures)

Council Venturing Presidents

are to be selected by April 30

Current and past crew officers are eligible to submit an application

All tier terms start on June

1

st

and end on May 31

st

13

See the section in the SOPSlide14

Standard Operating ProceduresStates purpose and responsibilitiesProvides guidance and

clarification

Example: Dates of newsletters, which weekend is your fun event, etc. and the backdating timetable to achieve.

Outlines organization and responsibilities

Can customize to fit specific needs of each council

ByLaws

generator

located on CR website (

http://www.crventuring.org/Leadership/Venturing_Officers_Association

/

)

Copy the Area OPs as a model (

on

http://area4.crventuring.org

)

14Slide15

SOP ContentsMission (National Youth Cabinet and Region and Area

VOA’s)

Methods

to select youth officers and appoint adult Advisors to the Council VOA

Timetable for

selections

Position descriptions for each

role

Organizational

charts for

Council

VOA

Detail of your annual events (fun, training, service, recognition)

Short

glossary to provide

definitions and

clarify

terms

15Slide16

Council Venturing GoalsAs a VOA create a set of goals

Focus on:

Administration

Program

Communications

Personal

Remember, keep them SMART!

16Slide17

Council VOA meetingsHold meetings at least once a monthIn person

Freeconferencecall.com

Set an agenda for each month

Allows VOA to stay on task throughout the year

Ensures constant communication with the officers

Who attends:

Council Venturing President, runs the meeting

Council VPs

Crew

Presidents

All respective advisors

17Slide18

We have a VOA, now what?Fun EventsTraining Events

Recognition

Events

Service

18Slide19

Fun EventsGet creative!Use all of your resourcesPromote, promote, promote...

Examples

Video Game Nights

Skiing Trips

WhitewaterCaving

Putting the WOW into your Program (handout)

19Slide20

Training EventsEffective training leads to well performing teamsHold at least one training event each year

Provide Opportunities to:

Train new

officers (officer orientation)Plan the year

Get to know your crews

Get involved in your Council’s University of Scouting Venturing Courses

20Slide21

Recognition EventsRecognize the hard workers!Venturing Leadership Award

Good way to promote Venturing

21Slide22

Council Standards of Venturing ExcellenceSimilar to JTE Presented by BSA National Council

Must meet 12 core requirements

Must meet 5 of 9 electives

Goal of every council to earn the CSVE

Councils sends report to Area whether they earn or not.

22Slide23

Council Venturing President and the Council VOA Advisor are part of the Area VOA while leading the Council VOARecognize your President and Advisor

23

The Area 4 VOA will

supply these patches

and conduct an

Area COH installation

.Slide24

Council Venturing Vice Presidents and their Council Advisors are part of the Council VOA24

Recognize your

VPs

and

their Advisors

Council provides theseSlide25

Crew Presidents and their Crew Advisors are part of the Council VOA25

Recognize your

Crew Presidents and their Advisors

Council provides the VOA insignia

and Units provide the other.Slide26

Starting and SustainingVenturing Officer AssociationsQuestions?

area4president@CRVenturing.org