Tennis COMMUNITY Annual General Membership 2016 Meeting January 9 2016 Presentation will be posted on River Station website wwwriverstationnet Agenda 2016 Board Members Welcome New Neighbors 2015 ID: 809410
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Slide1
RIVER STATIONSwim & Tennis COMMUNITY
Annual General Membership 2016 MeetingJanuary 9, 2016
Presentation will be posted on River Station website
www.riverstation.net
Slide2Agenda2016 Board MembersWelcome New Neighbors 2015
Volunteer Recognition2015 Accomplishments In ReviewIntro Property Management to NeighborhoodCommittee Updates for 2015-16Financial Reporting by George Waugh
PRSC PresentationQ & A
Slide32016 Board of Directors
President Vice PresidentTreasurerSecretaryLong Term Planning
Christine
Berkey
Lynn Grove
George Waugh
Debbie McCaffrey
Scott Weber
Slide4Volunteer RecognitionEveryone who helped clean the pool furniture especially
the Norcross HS Water Polo team Social committee members who gave their time to plan/organize year-long activities.The Fee’s, Owen Kenworthy, and Lynn Grove for maintaining the database for RS Directory and New Members
Emergency Preparedness: Ryan Michael, Scott Weber, Mark Fee for salting and sanding Outer Bank Dr (2/15)Suzanne Milligan, Swim Coach and Sonia Padoan, Co-Manage for JBRS
Slide5New Neighbors 2015 – total 12
Laura and Sean O’Conner; and Ann, Mother - Fort Fisher WayMichelle and John Nott - Fort Fisher WayAngie and Brian Davis - Fort Fisher WayBrandon Collier - Fort Fisher Way
Liz and Jon Favaro - Cape Kure CourtBarry and Helen Kryski – Cape Kure CourtGuy Gethers (Gary) - Capers Crossing WestChris and Chuck
Konfrst
- Outer Bank
Drive
Hardy and
Nneka
Chukwu
-
Outer Bank
Drive
Bonnie and Michael Kersten - Southport CrossingDevon and Ryan McGinnis - Southport CrossingMichael and Rachel Fox – Goose Creek Way(Dealy’s and Kenworthy’s – moved within neighborhood)
Slide62015 Accomplishments
Tennis Court crack repairs by Southeastern Tennis (Nov/Dec 2015)Removal of fallen/dead tree on Pool fence (Nov 2015)Removal of dead tree by Tennis Courts (Oct 2015)Tennis Screens Installed (June/July
2015)Pool Steering Committee formalized, volunteers DFisher, MKenworthy, RRosenthal & Gatti’s (July 2015)
Tennis Courts
cracks repaired by Southeastern
Tennis
(May 2015)
Board implemented
key card guidelines and cost of replacement/lost key cards (May 2015)
Pool
pump purchase (April 2015)
Two (2) new play set swings installed (April 2015)
New
Swim Co-Managers and Swim Coach, two River Station members (March 2015) New Pool Chair and was formed with new chair, Marti Kenworthy (March 2015)Winterize Committee re-established and activated February 2015
Slide7Introduction of Property ManagementAccess Management Group
Dave Lyons, Property Manager, CMCAStephanie Munn, Director of MarketingBBB Accredited Business since 02/04/2011
As you know, managing your own community is a challenging task indeed. While this may be a bit bias coming from a management company employee, having a professional Manager and Management Company can help make the Board much more effective. A good manager will handle much of the vendor and homeowner interactions which frees up the Board’s time to think and act strategically for the long term health and vitality of the HOA. The Property Manager is also a good resource from which the Board can draw on to ensure they are on the right path and are making legally and intuitionally sound decisions
.
Having served on my own Kennesaw HOA Board for 16 years I relied heavily on our Property Manager’s council and direction. I learned so much from my tenure on the Board that I decided to become a manager myself
.
Dave Lyons
Slide8Access Management Standard Serv
Access Management Professional Services Streamline HOA OperationsAssessment FeesMailing invoices
Collecting paymentsProcessing paymentsFollowing up on delinquent accountsFinancial, Accounting, and Administrative ManagementAssist board of directors develop and execute the annual operating budgetPrepare HOA budgets, chart of accounts, and financial statementsCreate, mail and collect homeowner assessment fees Oversee vendors, including reviewing and paying bills, and maintaining records Maintain a running balance sheet and reserve fund evaluation
Provide monthly expenditure reports, financial statements, check registers and homeowner collection updates
Maintain balance sheets, track reserve money and reconcile bank statements
Administrative Management
Liaison between the board and homeowners
Maintain up-to-date homeowner records database
Monitor and document architectural control violations
Handle all HOA printings and mailings, including newsletters and annual meeting notices
Assist with association and board meetings
Assist with the board of directors’ election, including creating and tracking ballots
Slide9Social committee
Maureen McNamaraBettina SmalleySusan MastersLinsley & Ryan Michaels
Slide10Social Committee - Budget
Spring Fling
$475
Pool Opening
$250
Movie Nights
$300
July 4
th
$325
Back-to-School
$350
Halloween
$300
Winter l Santa Party
$700
Adult Party
$700
Slide11Social Activities 2016Spring Fling - Open
Pool Opening - OpenMovie Nights – Linsley & Ryan Michaels
July 4th – OpenBack to School – Bettina SmalleyHalloween – Bettina SmalleyChristmas l Winter Party – OpenAdults Socials – OPEN
Slide12Grounds Committee
Michael Scott, ChairRuffin Booth, Committee MemberKatie Fisher, Committee Member
Slide13Grounds Committee
Increased services by Atlanta Turf and renewed contract for 2016 Improved seasonal flowers at front entranceFilled and seeded at entrance to club, along curbingRepaired and painted roof on the play ground setReplaced doors, locks and
plexi-glass on communication board at clubReplaced front entrance lighting
Slide14RePAIR l RePlace l ReMove
Slide15Tennis Committee
Slide16Tennis Committee
New tennis screens were installed July 2015Cracks repaired under warranty by Southeastern TennisFewer teams playing out of River Station Fewer non-resident members, means less revenue
Consideration for Tennis Academy to generate more interest, play by residents, and family-fun events Did you know in 1991, Tennis at RS consisted of: 4 Men’s ALTA3 Business Women’s ALTA
1 Women’s Daytime ALTA
3 Junior Boy’s
2 Junior Girls
Slide17Safety Committee
Matt Mason, ChairRichard Rosenthal, Committee MemberJanice Crosby, Committee MemberScott Weber, Committee Member
Slide18Safety Committee2015 was a year of accomplishment because River Station formally achieved status as a Gwinnett County COPS community. Acceptance was in April, signage at the front of the entrance was installed first week of May after we had the required second mandatory meeting for block captain orientation and the third mandatory COPS safety meeting for the west precinct.
COPS West Precinct Officer, Trent Greene, replaced Shane Kelly as our COPS officer this past September. Issues for which support has been provided
Various teenage loitering activity at the club tennis courtsAbandoned car at the tennis court (owner was located and vehicle removed)Burglary back in the summer and auto break-in’sSpeeding in the neighborhoodTrespassing and parking at the club, private property
Slide19Who are Block Captains?
Street
s
Captains
Capers Crossing
East
Fisher, Katie
Mateo Inlet
Copelli
, Tammi
Fort Fisher Way
McCaffrey, Debbie
Southport Crossing
Grove, Lynn
Southport Close
Gatti,
Linda
Cape Kure Court
Foppe
,
Betsy
Folly Place
Mason, Matt
Folly Place
Doroff
, Janie
Outer Bank Drive
Bowers, Barbara
Outer Bank Drive
Weber, Scott
Outer Bank Drive
Cavin
,
Kristi
Goose Creek Cove
Rosenthal, Janice
Goose Creek Way
Coffee, Amy
Goose Creek Way
Danzig, Sherri
Slide20Some important and interesting info…
See something suspicious activity not sure whether to dial 911?770-513-5100: Gwinnett Police Non-Emergencies
770-448-2111: Norcross PoliceInteresting facts from the police:Check out
http://
www.crimemapping.com
Soliciting between the hours of 7pm and 9am Monday through Saturday is illegal without a permit. Sunday is always
illegal.
Most
crimes
in the city are burglary
and breaking in autos, during the
day.
Most active police area is over
on Holcomb
Bridge / Winters Chapel
60-70
% of breaking in autos are unlocked. Lock your
car!
1.06
officers per 1000 citizens,
other
cities with their own
police
are 2 to
1000. GCPD considers this a great value for the service we receive.
Peachtree Corners FIX-IT APP l Improve Accountability
Easy reporting of
non-emergency civic issues such as public works, environmental hazards, and quality of life.
Uploads a photo or video and marks
the geographic location on the map, which is then directed
to
City Hall for quick and systematic resolution
.
FREE
download in most smartphone platforms and is also available on the
City of Peachtree Corners website
.
Visit
www.peachtreecornersga.com
under Helpful Links.
Slide21Pool Committee
Marti Kenworthy, ChairDarlene Penner, Committee MemberLori Fortis, Committee MemberDale McClure, Committee Member
Slide22Swimming Pool & AccessGate system will control access times
7 AM through 10 PMScan your card and lock will openSystem records entry times by member numberScan card or an electronic exit button to open lock and exitUnder review to county complianceCards not needed during guarded hours but guards will not be there until closing
Video Surveillance
Slide23Swim Team, JBRS SwimFor 2015, returning 2016
Swim Coach, Suzanne MilliganSwim Co-Manager, Sonia Padoan, River StationSwim Co-Manager, Sonia Lee, Jones BridgeThank you to everyone from the board and Pool Chair. It was a great season for River Station and the Jones Bridge Rapid Barracuda's.
Slide24PRSC CommitteeRichard Rosenthal, Member
Doug Fisher, MemberMarti Kenworthy, MemberLinda and Eric Gatti, MemberSuzanne Milligan, Member
Slide25Pool Resurfacing Steering Committee
8 Companies contacted and 6 quotations
receivedAll quotes in agreement as to needs and quotations within 10% on basic requirementsDeck leveling in line with County trip requirement
Slide26Pool Resurfacing Steering Committee
Pool shade needs replacementNew starting blocks for swim team in line with pool resurfacing and coping repairSand change out in filters
Chemical feed system in support of non-guarded hours
Slide27POOL
Coping
Outdoor Pool Chaise Lounges
Diving Board
Starter Blocks
LifeGuard
Stands
Slide28PRSC – Summary Projection
Using submitted quotations the following is our projected costs for the pool project. Note that from the 6 quotations received for resurfacing, we used the
upper limit quotes. An additional $3,000 was added to the resurfacing cost as each quote included a caveat in regard to pool surface condition. Below is intended for both pools.Main pool resurfacing and lane tile replacement $28,000
Main pool side tile replacement $ 7,000
Kids pool resurfacing $ 4,000
Kids pool water line tiles $ 1,000
Coping repair $ 4,000
Additional
related pool cost:
Expansion joint repair and replacement $ 2,000
Concrete repair to eliminate trip hazard $ 2,500
Overage estimate due to surface issues $ 3,000
Total resurfacing, tile and surround: $51,500
Slide29PRSC – Summary Proj (continued)
Overall the numbers shown are realistic for a budgeting perspective
Additional need:Diving Board replacement and stand repair $ 1,500Guard stand replacement $ 1,000Shade shelters replacement $ 2,000Painting of coping for safety and uniformity $ 1,200
Total additional
$ 5,700
Other
required
Starting blocks for swim team $ 5,000
Furniture $12,000
$
17,000
Total of above $74,000 Other requestsMaintenance - replace filter sand $ 800
Main pool replacement of entry hand rails $ 2,200
New water line to kids pool $ 400
Chemical system for main pool $ 1,200
Total other requests $ 4,600
Total requested funding
$78,800
Slide30Rsca Financial
George Waugh Treasurer, Board Member
Slide31Membership133 Full Members 37 Civic Members 4 Non-Resident Members
22 Open Homes2 homes converted from Civic to Full Membership in 2015.
Slide322015 Income vs. Budget
Budget
ActualFull Members
79,255
76,835
Civic Members
6,825
6,825
Non-residents
2,420
2,349
Late Payment Revenue
-
260
Initiation Fees
800
HOA Fee From 2015 Closings
-
509
Tennis Dues
- Non-resident
1,355
1,050
Jones Bridge Swim & Racquet
-
600
Key Card Replacement
-
15
Budgeted Revenue
89,855
89,242
Slide332015 Expenses vs. Budget
Budget
Actual
Pool Management
(15,475)
(15,475)
Pool Budget (non-management)
(3,525)
(3,471)
Grounds
(14,880)
(14,657)
Utilities
(17,500)
(17,103)
Tennis Windscreens
(3,000)
(3,008)
HOA Insurance
(2,350)
(2,680)
Property Taxes
(1,450)
(1,448)
Social
(3,560)
(2,309)
Long Range Plan Contribution
(16,000)
(16,000)
Other
(6,270)
(3,751)
Budgeted Expenses
(84,010)
(79,902)
Slide34Tennis RevenueOut of neighborhood (ON) players charged $35 per season
2015 Actual Revenue $1,0502014 Actual Revenue $1,7852013 Actual Revenue
$2,952
Slide35Account Balances Dec 2015Long Range Fund 28,000Operating Fund 33,700
Rainy Day Fund 55,400Total Cash 117,100
Slide362016 RSCA Dues Income Forecast
Civic Members 37@$175 ea $6,475Full Members
133 @$605 ea $80,465Tennis $1,050Open Homes
22 @$0.00
$0
Non-Resident Members
4@$605 $ 2,420
Total
$90,410
Slide372016 Planning – Budget AssumptionsCollect all monies due to RSCA in a timely mannerManage budgeted expenses using 2015 as a benchmark with a reasonable allowance for unexpected items
Responsible investment in Association utilizing Long Range Fund and cash deemed in excess of budgeted expenses Swimming Pool and Playground should receive primary attention
Slide382016 RSCA Budget ForecastRevenue 91,000Expense (82,500)
Excess Cash 8,500Long Range 19,500Pool Furniture (12,000)Playground ( 9,500)Starting Blocks ( 5,000)Diving Board ( 1,500)
Balance 0
Slide39Q&A - Your Input & Thoughts
Slide40Thank you all for attending.
RSCA
Board 2015Pamela Scott, PresidentRichard Doughtery, Vice PresidentGeorge Waugh, TreasurerChristine Berkey
, Secretary
Mary Medlin, Long Term Planning