Presenters: Tracy Bentley-Townlin - Associate Dean of Student Life - PowerPoint Presentation

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Presenters:Tracy Bentley-Townlin - Associate Dean of Student LifeWillie Morgan - Assistant Director, Student Conduct & Community StandardsRob Reff – Director, Alcohol, Drug and Violence Prevention CenterJon Stoll - Director, Corvallis Community RelationsCarl Yeh - Director, Student Conduct and Community Standards

Office of Student Life Affiliate Housing Program (AHP)

#

allstudentsOSU

October 13, 2015Slide2

Purpose and GoalsGuidelines, Requirements and ExpectationsPhysical EnvironmentBehavioral Safety/StandardsEducational ProgrammingAccountabilityTimeline and Summary of DeadlinesAHP Resources

Orientation at a GlanceSlide3

Beginning Fall 2013, Oregon State University launched its First-Year Experience (FYE) Initiative, and enacted a live-on requirement for most first-year students. An agreement was achieved to allow an exemption for qualified non-profit cooperative living groups that commit to providing OSU first year students with a safe, healthy and educationally beneficial housing consistent with the experience provided in on-campus residences. 

PurposeSlide4

Spring of 2015 AHP Review Committee worked with AHP Presidents to clarify AHP policies and program expectations.“The University will provide an AHP Orientation at the beginning of the Fall term to detail AHP requirements and expectations. Participant attendance from organizational leadership is required. Additional education and/or training will be made available at the request of the Participant.”

Program ReviewSlide5

Chapters included in the Program as having an approved facility (“Participant”) for first year students must meet three sets of requirements associated with the following: Physical EnvironmentBehavioral/Safety StandardsEducational ExpectationsThe annual cost to each Participant is $200 for each first-year student, up to a maximum of $5,000 each year.

Guidelines and RequirementsSlide6

report the name(s), student id, and emergency contact information for each first year student moving into facilityto notify the AHP Review Committee of any new members disaffiliated with the organization report any situation involving medical emergencies, medical transport, and/or law enforcement interaction within 8 hours of the incident. provide a list of advisors (minimum of a resident advisor, a faculty advisor, and an alumni advisor)

General Reporting RequirementsSlide7

Overviewmaintain a safe and healthy physical environment that is conducive to student learningconduct safety and health inspections on at least an annual basis

responsible for maintenance and upgrades needed to meet health and safety standards.

Physical EnvironmentSlide8

Documentation RequiredFire and Life Safety (due 11/30/15) Kitchen Health and Sanitation (due 11/30/15)Proof of Liability Insurance, Property Insurance, Indemnity Clause

(due 7/1/15) Other RequirementsMeals - food must be prepared by individuals with an Oregon food handler card Compliance with the OSU Policy of Nondiscrimination on the Basis of Disability

Physical Environment Con’tSlide9

The Americans with Disabilities Act (ADA) requires

that public entities ensure they are accessible to people with disabilities. This means providing equal access to all programs, services, and activities of Oregon State University. The general goal of the ADA is that any student who is otherwise qualified and is seeking access can access programs and opportunities.Submit a plan for physical structural modifications needed to provide program access for persons with disabilities by September 2017. The timeline for completion could vary according to the extent of barrier removal required for the specific house.Accessibility Planning includes: Evaluation, Barrier Removal, Accommodations, MonitoringOEI can provide guidance for formulating a plan and specific barriers that must be removed to ensure equal access

Chapter Accessibility PlanningSlide10

Serve as upstanding members of the Corvallis and university communities by complying with:the Drug-Free Schools and Communities Act;OSU, federal

and state policies regarding hazing, sexual violence, and sexual harassment;City ordinances (e.g., noise, Special Response Notice, property maintenance, parking); OSU’s Policy of Nondiscrimination on the Basis of DisabilityOSU Student Conduct Code, including drug and alcohol policy;

Behavioral/Safety StandardsSlide11

Programming RequirementsProvide behavioral/safety education programming to members pertaining to the following four (4) topic areas: alcohol and drug

awarenesssexual health and sexual assaultprotected class discrimination mental health*Identify the term of program/activity/service*Include number of attendees; # of first-year students;*List the name of the presenter, title of the program/activity and location or type of service project;

Behavioral/Safety Standards

Con’tSlide12

Behavioral Outcomes ExampleBehavioral 

ProgramsTerm OfferedActivitiesPoliciesServices

i

. Alcohol and Drug Awareness

Alcohol EDU – Fall 

Alcohol Prevention –It’s up2U: Keeping members and guest safe workshop –

Presenter: Winter term # of

attendees

Online

Rob

Reff presented

BAC cards provided

Complied with Drug-Free Schools and Communities Act

Complied

with OSU and state alcohol policies

Cite examples where Participants supported other organizations in awareness trainingSlide13

Behavioral Outcomes ExampleBehavioral 

ProgramsTerm OfferedActivitiesPoliciesServices

ii. Sexual Health and Sexual Assault Awareness

Be Part of the Solution

– Sexual Violence Prevention workshop. Presenter, # attended.

Sexual

Health

: Men’s health (MARS

student

presenters)

# attended

What other activities were developed to educate the membership, especially first year students?

57

% of membership participated in

take back the night.

Complied with OSU and state policies regarding hazing, sexual violence and sexual harassment.

Leadership co-organized

“Walk a mile in her shoes”

with XXX chapter.Slide14

Support and promote student success through an education process that complements the university’s educational curriculum and experiencesProgramming RequirementsCoordinate educational programs, activities, policies and services pertaining to the following five (5) topic areasHealthy and productive campus and community engagement;

Academic support and access to educational support resourcesAcademic theme-based living and learning communities;Opportunities to cultivate civic and global engagement and integrate learning with social justice;An educationally based approach to encouraging behaviors that respect both individual and community interests, and educational approaches to managing behaviors that conflict with those interests.

Educational ExpectationsSlide15

Educational OutcomesExample 

Programs/Workshops***Activities***Chapter Policies/PracticeServices***

i

. Healthy and productive campus and community engagement

Provide programming to promote a healthy lifestyle.Example:

Group Health Coaching

– presented by Health Promotion Department

.

Presenter:XXX

#attendees

Regularly

rotating bulletin boards providing information and opportunities about engagement in campus

events.

Example: members form IM sport teams. 30/50 members participated.

First-year

students will attend CONNECT week events

Members

must perform at least 10 hours of community service per term.

Chapter organized community service projects to raise $XX for XX organizationSlide16

Educational Outcomes Con’t

 Programs/Workshops***Activities***Chapter Policies/PracticeServices***

ii. Academic support and access to educational support resources

Provide

academic-based programs (i.e. time management, stress management)Example:

“

Intentional design of study table

” workshop. – Fall, Presenter –

XXX,

25

members; 5 first year students

First year students will tour campus academic resources

Study

tables were created for all first year students

Establish and uphold quiet hours to promote studying and sleeping

Establish a student liaison to the Dean of Student Life office for student concerns and consultation.

Provide training for live-in peer educators about educational support resources on campusSlide17

AHP Review Committee is charged with monitoring compliance with Affiliate Housing Program, reviewing all violations of the AHP, and recommending appropriate action to the Vice Provost of Student Affairs or their designee.In the case that a Participant is terminated from the AHP, students living in the facility, who are subject to the OSU First Year Experience Live-on Requirement, will be notified that they must relocate to campus or another approved facilityThe University may suspend or withdraw Affiliated status from a housing group for failure to comply with the expectations associated with a healthy and safe physical environment, the failure to comply with behavioral standards, and the failure to comply with educational standards.

Failure to ComplySlide18

Missed deadlines. Failure to meet deadlines may result in a participant being ineligible to apply/reapply to the program and/or suspension from the program.Violations of the student conduct code. If Participants’ members fail to abide by the OSU student conduct code, Participant may be ineligible to apply/reapply to the program and/or be suspended from the program.Changes to the health and safety of facilities. If there are changes or if changes are reported to the university regarding the health and safety of the facilities of a Participant, the Participant will be required to work in collaboration with Benton county health, Corvallis Fire Department, etc. to complete a re-inspection of the health and safety of the facility.

Violation TypesSlide19

OutcomeType of Behaviors (one or more of the following)Educational and/or community restorative sanctions only

First time “relatively minor” Special Response Notice (SRN) violationStudents possessing or consuming alcohol on premises but not part of an official or even informal social activity (may have resulted in MIP to one or more students) Relatively minor first-time group Student Conduct Code violation(s) Provisional Status (with educational and/or community restorative sanctions) First time failure to register event with CFDFirst time furnishing alcohol or other drugs where severity and impact are relatively minorMedical transport for alcohol or other drug poisoning where severity and impact are relatively minorSingle or multiple SRNs during same academic calendar

yearRepeated relatively minor Student Conduct Code violation(s) or more severe first time violation(s)

AHP Behavioral Guidelines & Possible Responses to Violations and IssuesSlide20

OutcomeType of Behaviors (one or more of the following)Consideration of removal from AHP (including actual removal)

Single or multiple SRNs and/or Chronic Nuisance PropertySingle or multiple citations for illegal use or distribution of alcohol and other drugsSingle or multiple sexual assaults, sexual harassment, and other interpersonal violence, including threat of any of the aforementioned as well as hazingFirst time furnishing alcohol or other drugs or medical transport for alcohol or other drug poisoning if severe impact on the health and safety of othersFailure to register events with Corvallis Fire DepartmentMultiple complaints from neighbors and OSU communityStudent Conduct Code violation(s) Removal from AHP

Loss of Voluntary Student Organization (VSO) statusAny combination of the above behaviors deemed make the house unfit for First-Year Experience students

AHP Behavioral Guidelines & Possible Responses to Violations and Issues

Con’tSlide21

Provisional StatusEducational - Provisional status resulting from education standards noncompliance will generally be reviewed the following term. Behavior/Safety - Provisional status resulting from Behavior/Safety noncompliance will generally be reviewed the following term. The length of provisional status will be considered on a case-by-case basis. Lifting of provisional status is contingent on no subsequent incidents during provisional status.Physical – Provisional status resulting from failure to meet documentation deadlines is only granted when the Participant is actively working with the AHP Review Committee to resolve documentation requirements. In such cases an extension may be granted with a new deadline. Failure to submit required documentation will be viewed as a missed deadline violation. Participants must inform the AHP Review Committee of any changes made to the physical property.Slide22

Timeline and Summary of Deadlines

TERMDEADLINEDESCRIPTION

ongoing

ongoing

Situations involving medical emergencies, medical transport, and law enforcement interaction must be reported to the Vice Provost of Student Affairs, or their designee(s), via email, within 8 hours of the incident

ongoing

Notify the AHP Review Committee of any new members disaffiliated with the organization within one (1) week) of disaffiliation.  Slide23

Timeline and Summary of Deadlines Summer

TERMDEADLINEDESCRIPTION

Summer 15'

6/1/2015

(extended to 7/1/2015)

Completed AHP Program Review (FY 14-15). This includes a report of the past year, as well as a plans for improvement in the coming year that details compliance with the Programming Requirements for AHP Educational Outcomes and Behavioral/Safety Standards (2C, 2D)

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Sign and return

Affiliated First-Year Housing Program Application

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Proof of Liability Insurance, Property Insurance, Indemnity Clause

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Proof of Property Insurance

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Indemnity Clause Slide24

TERM

DEADLINEDESCRIPTION

Fall 15'

09/17/15

List of Advisors (minimum of a resident advisor, a faculty advisor, and an alumni advisor)

09/24/15

Report names, student id, and emergency contact information (name, relationship, phone number, address) for each student living in the Participant's facility who are subject to the OSU First Year Experience Live-on Requirement. In the event that a student moves into a Participants facility after the beginning of a term, the Participant must resubmit this list to the university within one (1) week of the student moving in

SOAG Deadline

Complete annual recognition by the deadline established by the SOAG, typically by the

end of the month of October each year

. This process will include, but may not be limited to submission of local organization constitution/bylaws, membership roster, and consent forms.

11/30/15

Fire and Life Safety Inspection Report

" "

Kitchen Health and Sanitation Inspection Report

12/11/16

Complete a minimum of one (1) educational program that fulfills the Behavioral/Safety Programming Requirements and one (1) educational program that fulfills the Educational Outcomes Programming Requirements ***

Academic

alignment and Behavioral Compliance documents due (a workshop will be offered to provide consultation for successful completion)

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TERM

DEADLINEDESCRIPTION

Winter 16'

01/04/16

Report names, student id, and emergency contact information (name, relationship, phone number, address) for each student living in the Participant's facility who are subject to the OSU First Year Experience Live-on Requirement. In the event that a student moves into a Participants facility after the beginning of a term, the Participant must resubmit this list to the university within one (1) week of the student moving in

03/28/16

Report names, student id, and emergency contact information (name, relationship, phone number, address) for each student living in the Participant's facility who are subject to the OSU First Year Experience Live-on Requirement. In the event that a student moves into a Participants facility after the beginning of a term, the Participant must resubmit this list to the university within one (1) week of the student moving in

03/18/16

Complete a minimum of one (1) educational program that fulfills the Behavioral/Safety Programming Requirements and one (1) educational program that fulfills the Educational Outcomes Programming Requirements ***

Academic

alignment and Behavioral Compliance documents due (a workshop will be offered to provide consultation for successful completion)Slide26

TERM

DEADLINEDESCRIPTION

Spring 16'

06/10/16

Complete a minimum of one (1) educational program that fulfills the Behavioral/Safety Programming Requirements and one (1) educational program that fulfills the Educational Outcomes Programming Requirements ***

Academic alignment and Behavioral Compliance documents due (a workshop will be offered to provide consultation for successful completion)

Summer 16'

07/01/16

Completed AHP Program Review (FY 15-16). This includes a report of the past year, as well as a plans for improvement in the coming year that details compliance with the Programming Requirements for AHP Educational Outcomes and Behavioral/Safety Standards (2C, 2D)

09/01/17

Plan to implement barrier removal to accommodate persons with disabilitiesSlide27

On

Campus - Federal law and Oregon State University policy prohibits students, employees and members of the general public from possessing, using or selling marijuana in any form on any of the University’s campuses or facilities and during any University activities.FIPG – The possession, sale or use of any ILLEGAL DRUGS or CONTROLLED SUBSTANCES while on chapter premises or during a fraternity event or at any event that an observer would associate with the fraternity is strictly prohibited.Federal Law - Under federal law, marijuana remains illegal and is classified as a schedule one drug, similar to heroin, ecstasy and LSD.

Marijuana

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Corvallis Police Department

will enforce marijuana violations very similarly to that of alcohol:$7,500 - Driving under the Influence (DUI) of alcohol, marijuana or other drugs$500 – $1,500 - Furnishing alcohol or marijuana. $1,000 - Providing marijuana to minors$295 - Minors in Possession of alcohol or marijuana. Driver’s license suspension for up to one year. $100 - Open container or public use of marijuanaAdditional Resources for more information:http://main.oregonstate.edu/university-policies-regarding-marijuanawww.whatslegaloregon.com

Marijuana

Con’t

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CFSL Website: AHP TabOSU Affiliated Housing Incident Report – to report any incidents involving medical emergencies, medical transport, and/or law enforcement interaction Workshop Registration – to schedule education/behavioral workshops offered by OSU

Contact Dr. Tracy Bentley-Townlin in the Office of Student Life or by email at Tracy.Bentley@oregonstate.edu.

AHP Resources